Engage your participants right from the meeting invitation

Training Theme

This 15-minute training teaches you how to optimize your meeting invitations to maximize attendee engagement. Through concrete examples and practical tools, you will learn how to write a clear and motivating invitation, structure an effective agenda and stimulate the preparation of the participants. The three essential pillars appropriate tone, relevant content, and engagement stimulation are explored in detail. Invitation templates and practical exercises allow for immediate application of the concepts learned.

Training Objectives

In this online course, you will learn how to:

• Draft a friendly, clear, and engaging invitation.
• Explain the meeting's objectives to the attendees.
• Inform participants of the agenda and topics to be discussed.
• Boost participant engagement by reminding them of past action plans.
• Encourage participants to prepare for the meeting with readings and preparation questions.
• Utilize collaborative tools to share content and preliminary questions (and confirm their review).

Target Audience 

Anyone in a situation of conducting or participating in meetings.

Means and Methods 

• E-learning Modules: Consisting of text, videos, interactive content, and quizzes designed to help you achieve the defined learning outcomes.
• Additional resources: Downloadable documents such as the coaching memo sheet (PDF).

Training Content 

This module contains 4 parts:

DISCOVER

• Identify your personal challenges and motivations for change.

SHAKING UP

• "Dare to invite people full of humour": example of a fun invitation on the theme "Remote Collaborate Mission"

LEARN

• Expert video: Meeting invitation and agenda, 5'28
  • How to write a clear and motivating invitation, build an agenda and boost engagement
• Quiz: The Importance of a Good Meeting Invitation
• TRUE/FALSE: Good Practices of Invitation

ANCHOR

• The 3 pillars of a successful invitation:
  • The right tone
  • The right content
  • Boost engagement
• Use concrete examples to define your own commitment to change.

ADDITIONAL RESOURCES

• Downloadable documents:
  • Coaching memo sheet (PDF)