Microsoft 365 Video Training – Microsoft 365 Storage Tools

Training Theme 

In Microsoft 365, document storage is shared between OneDrive, SharePoint and Teams. Choosing the right place is not always obvious: personal files, team libraries and shared workspaces all serve different needs. This course clarifies when to use each tool so you can create, organize and find files more easily. 

You will practise managing your OneDrive space, creating files and folders in a SharePoint library, opening documents online or in desktop apps, renaming files, filtering views and locating content quickly. You will also see how to collaborate with the right sharing link, request files and adjust access rights. 

The final section focuses on day-to-day security and recovery: syncing content to your computer, checking permissions, applying OneDrive security best practices, protecting documents with a password or expiration date, restoring deleted items, using version history and making a document read-only when needed. 

Training Objectives 

By the end of this training, you will able to :

• Identify the right tool between OneDrive, SharePoint and Teams depending on the sharing context 
• Create, upload and organize documents in OneDrive and SharePoint libraries 
• Open, find, filter and use files efficiently in Microsoft 365 
• Share documents and manage access, links and permissions securely 
• Sync, protect and restore content to work confidently every day 

Prerequisite and Target Audience 

​Target audience: Anyone who wants to understand Microsoft 365 storage tools and improve the management of shared documents.
​Starting Level: Beginner
Prerequisites: Be comfortable with basic computer use and navigation in a Microsoft 365 environment. 

Means and Methods 

• Tutorial Videos: A selected series of videos will help you achieve the defined educational objectives.
• Evaluation Quiz: A quiz will be provided at the end to validate your understanding.

Training Content 

26 tutorial videos divided into 6 lessons

• Understanding storage in Microsoft 365 
  • Do I share with OneDrive, SharePoint, or TEAMS? 
  • What is OneDrive? 
  • SharePoint presentation 
• Storing and organizing documents 
  • Managing your OneDrive 
  • Create a folder or a file in a library 
  • Open and work on a document 
  • Rename and find a document 
  • Use the filter pane in a library 
• Sharing documents effectively 
  • Sharing and collaborating on documents 
  • Share a document to someone outside of my SharePoint site 
  • Managing sharing permissions 
  • Request a file 
  • Check Granted Shares 
  • Modify Sharing Rules 
  • Managing permissions of a document library 
  • Avoid oversharing files 
• Syncing files to your computer 
  • Synchronizing OneDrive to a computer 
  • Use documents in a synchronized folder 
  • Change where a synchronized library is stored 
  • Synchronize a SharePoint document library 
• Securing and recovering your data 
  • Best Security Practices on OneDrive 
  • Protect My Document with a Password and Expiration Date 
  • Using the recycle bin to restore documents 
  • Restore Your OneDrive Space 
• Managing information more efficiently in SharePoint 
  • Use version history 
  • Restricting a document to read-only mode (Extract a document) 

1 quiz covering the entire course 

Learn more about Microsoft 365 storage

OneDrive and SharePoint form the backbone of document management in Microsoft 365. OneDrive is best suited to personal files and occasional sharing, while SharePoint is designed for shared libraries, structured information and more precise permission management within a team or project. 

Together with Teams, they provide a complete environment for creating, storing, sharing and co-authoring files. They also help you sync content with your computer, track versions, restore deleted documents and keep better control over how information circulates. 

Using Microsoft 365 storage tools well improves collaboration, reduces the risk of losing files or sharing them too widely, and supports safer day-to-day habits. Whether you need to find a document, share it with the right access level or restore an earlier version, these tools are now essential in professional work.