Organizing effective meetings: setting your framework

Training Theme

This 15-minute training helps optimize meeting preparation by defining meeting architecture. It covers the key elements of an effective meeting: creating a timed agenda, choosing the right facilitation methods, and selecting the appropriate format. Through concrete cases and practical tools, it emphasizes the importance of empathy in meeting preparation and offers solutions to avoid unproductive meetings. The training combines theory, practical exercises and concrete recommendations to immediately improve the effectiveness of meetings.

Training Objectives

In this online course, you will learn how to:

• Set meeting agendas and sequences.
• Time the sequences before the meeting to save time during the meeting.
• Choose the best hosting method to achieve the desired result.
• Adapt the meeting format based on the objectives.
• Use different tools and materials according to the expectations of each meeting.

Target Audience 

Anyone in a situation of conducting or participating in meetings.

Training Content 

This module contains 3 parts:

DISCOVER

• Identify your personal challenges and motivations for change.
• Alex who doesn't prepare his meetings
• Julia who lacks a clear agenda
• Paul who sees his meetings derailed
• Observation: 56% of employees attend meetings deemed unnecessary

LEARN

• Expert video: Defining the framework of your meeting (4'51)
  • The 3 essential questions: plan/agenda, method/format and location of the meeting
• Quiz and TRUE/FALSE on the scoping of meetings

ANCHOR

• The empathy of the meeting facilitator
• Parkinson's Law and its implications
• Use concrete examples to define your own commitment to change.

Additional resources

• Downloadable documents: Coaching memo sheet (PDF)