The benefits of a well-organized, lively meeting

Training Theme

This short training (15 minutes) demonstrates the importance of well-prepared and facilitated meetings as levers for collective performance. It has the specific advantages of meetings over other modes of communication, including the exchange of ideas, clarity of messages and relationship building. The training emphasizes the balance between top-down information (20% maximum) and collective co-construction, and provides practical tools to optimize the effectiveness of meetings. It is aimed at anyone wishing to improve the facilitation and participation of meetings, whether face-to-face or virtual.

Training Objectives

In this online course, you will learn how to:

• Use meetings (whether in-person or virtual) as tools for cohesion and performance.
• Assess if a meeting is necessary to boost motivation and performance, or opt for other communication mediums.
• Stop postponing or canceling essential meetings (especially team meetings).
• Save time and avoid oversights by smartly conveying information during meetings.
• Promote cross-functional collaboration and collective thinking in favor of change during meetings.
• Develop a joint action plan at the end of meetings.

Target Audience 

Anyone in a situation of conducting or participating in meetings.

Training Content 

This module contains 4 parts:

DISCOVER

• Identify your personal challenges and motivations for change.

SHAKING UP

• The benefits of meeting vs. email/chat/phone: exchange of ideas, clarity of communication, nonverbal language, building relationships, accountability.

LEARN

• Expert video: The benefits of a meeting, 4'31 – Presentation of meetings as levers of cohesion, intelligence and performance. Analysis of the objectives and benefits of meetings.
• Quiz on evaluating a successful meeting.
• TRUE/FALSE on good meeting practices.

ANCHOR

• Informing or co-constructing: limit top-down information to 20%, focus on collective reflection.
• Use concrete examples to define your own commitment to change.

Additional resources

• Downloadable documents: Coaching memo sheet (PDF).