The secrets of successful meetings

Training Theme

This 15-minute training course on effective meeting facilitation is based on three fundamental keys: clearly defining objectives, maintaining a structured framework, and stimulating participation. Through a varied pedagogical approach (videos, interactive exercises, practical cases), it addresses best practices to avoid the common pitfalls of traditional and virtual meetings. The training emphasizes the importance of the human aspect, time management and the need to obtain concrete commitments. It provides practical tools to turn sterile meetings into successful collaborations.

Training Objectives

In this online course, you will learn how to:

• Define the purpose of the meeting and clearly communicate the objectives.
• Avoid the 5 main mistakes of ineffective virtual meetings.
• Maintain the meeting structure, follow the agenda and timing, and reach a concrete commitment at the end of the meeting.
• Lead the discussion, ask the right questions, and allow everyone to speak.
• Assess the relevance of a meeting and consider more efficient alternatives.

Target Audience 

All individuals in a position to facilitate or participate in meetings.

Training Content 

This module contains 4 parts:

DISCOVER

• Identify your personal challenges and motivations for change.

SHAKING UP

• Storytelling: Video An orchestra conductor in the panade, 2'07 – a metaphor for the importance of clear leadership in turning sterile meetings into successful collaborations.
• Interactive quiz on the consequences of ineffective animation.

LEARN

• Expert video: Three keys to animating your meetings, 4'33.
• The 5 mistakes of virtual meetings: forgetting the human aspect, neglecting breaks, forgetting to give everyone a voice, information overload, ignoring the importance of closure.
• Quiz and TRUE/FALSE exercise.

ANCHOR

• The 3 keys to animating your meetings: know where you're going, holding the frame, encouraging expression.
• Use real-world examples to define your own commitment to change.

Additional resources

• Downloadable documents: Coaching memo sheet (PDF).