About jobs: Marketing and communication Replay

In this video, you will learn about the uses of Microsoft 365 for job roles in marketing and communication.
The video covers three main job situations:
staying organized in relationships, preparing for a big event, and creating a marketing plan quickly.
It demonstrates how to use tools like Outlook, Groups, Yammer, and Skype to collaborate efficiently, communicate effectively, and centralize information.
This tutorial will help marketing and communication professionals enhance their productivity and improve their communication globally.

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résultat(s)
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We are going to begin right now.
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So of course, we have some instructions
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before end if you're using your mobile
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Phone to join this training session.
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Please turn off the car waiting or some music
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and all will be out by all participants.
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Remember to mute your microphone is
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raw any background noises for example.
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And also keep your screen
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active at all times.
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If you let your computer go into sleep mode.
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You'll be automatically disconnected
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from the training session.
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Directive today are to collaborate
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efficiently to communicate better.
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We have 45 minutes on free marketing
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and communication use case scenarios.
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We're going to talk about groups.
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How to create a workgroup
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and use the existing tools?
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Yumar to communicate in real time.
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Tim's is a Web Conference tool.
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And share point to share in library.
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So let's begin right now.
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First of all the first use cases,
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the issues are or to access documents
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that are constantly updated by all the
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collaborators involved and what tools
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do we have at our disposal to organize
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task depending on the availability statue.
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Statues of our collaborator
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her would we under that.
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So I'm going to open on the screen right now,
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um where is it outlook?
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OK. Outlook. Up I'm just quickly up
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removing my PowerPoint from the screen.
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So here we are in outlook,
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so outlook, the emailing tools OK.
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We all know what it used for.
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Something you may not know
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is that done on outlook well,
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we can have access to something called
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groups, the outlook groups. So.
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At the bottom here well on the left
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first of all on the left if we Scroll
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down to the bottom will find groups.
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Here. I can do a right click on
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group and click on new group.
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I would give it a name let's call it.
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Marketing. Communication group.
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It will automatically create an
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email address linked to this group.
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Of course,
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the email address can have a
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different name so let's cut it.
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Marketing Department.
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We can add a description for people
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to know What is this use group this
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group used for we have classification
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that will the this option will depend
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on your company as you can see me
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if I click on that there is nothing
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but maybe in your company you have
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specific classification for groups.
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After the privacy public or private
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fabric anyone in the organization
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consider group content so as an emcee.
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It's public. Or private only approved
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members can see what's inside so.
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For you to choose.
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What you want to use out just use
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private then we have options?
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First, one cent all group emails
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and events to member in boxes,
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they can change this setting later.
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What does it mean well by default
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if you send a Mail to the group
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or create an event in the group?
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It will only be contained in this group.
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And so you will have to go in
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the group to see what's new etc.
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But with this option.
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You can send the copy of everything
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automatically to your to the
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people in the group.
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So of course,
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they can change change that,
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if they want to,
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but you can choose to add it
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automatically to everyone.
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Then more sitting just under that.
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Up is just to change the language
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of the group.
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Let's click on create Oh.
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Can it be created right now OK no reason?
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Let's just go on an existing group?
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Up I would click on here we
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have a demonstration station OK.
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Here we are in a group,
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so the group is like well.
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It's a mix between UM Mail inbox
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and like little Internet forum.
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Here you'll be able to send a
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new Mail so that that's right
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now new email on the Top left.
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A partial screen. By default it will
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be sent to the group, but of course,
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you can send it to someone else subject.
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Let's call it. Group test 101.
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I'm just right and not
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everyone and it sends made.
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OK, I just sent the Mail so it
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arrived in the group inbox of course.
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We click here. And as you can see.
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We have her message Rachel so group test 101.
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The message hello everyone should
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appear in a few minutes just
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for the time for it to load.
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And we can if you want to
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answer this conversation.
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So I'm answering myself here of course,
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but As you may have guessed everybody would
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be able to answer everyone concession.
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I can send.
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And here well the messages just sent it is
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under the one that was sent at the beginning.
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So it's like as I said,
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just before an email inbox
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because it's the same interface,
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but also it's a mix with an
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Internet forum because we can
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add comments and also add likes.
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So yeah, you can quickly send messages
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to your coworkers directly in the group.
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We can also add participants
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in these groups of.
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OK, right, yeah, so uh.
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Here we have group settings
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and we have multiple options.
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Add members let's add a laser let's try.
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OK. Let's add Lisa.
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Into the group,
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adding members you can
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see on the bottom right.
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Answer,
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please.
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I will be part of the group and
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she will be able to do everything
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that I already done in it.
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We can. Uh. Edit muscle group settings.
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So it just editing what's I've
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already created exit that I
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can add photos for the group.
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And. What will be followed
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in inbox all imagine events
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only reprise 2 yuan events?
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When you replies to you know
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emails or event and of course,
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every member of the group can
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change this option for himself.
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Then we'll have a shared calendar.
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Social network, but also. Will have?
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A share point linked to our group.
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So here let's connect.
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OK so here it's a share point
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or going to talk about share
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point later this spring session.
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So here I will find all of the
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document that will be shared
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by my colleagues and coworkers.
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In a demonstration session.
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Group that was in a second ago.
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So here. I'll be able to.
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Low document edit them
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shazzam with my colleagues.
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So the issue was on his
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way back in a PowerPoint.
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How to access documents are constantly
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updated by all crumbles those
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involved well we already saw that?
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We were We were just talking about
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SharePoint and we're going to talk more
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about share point in a few minutes.
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What tools do we have at our
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disposal to organize tasks?
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They spend depending on the ability
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stages of our collaborators well.
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As I said,
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we have a shared calendar and the option
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to send messages directly into the group.
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So. Intergroup.
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We have Uh some files Library of
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the share point it doesn't this is
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automatically created when I create a group.
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In which I can access are
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the different documents.
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Case number,
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2,
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Ultima Negi organization and
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timing of an event,
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including internal and external
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partners or to give an attractive
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and creative aspect representation
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or to centrally translate rises the
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changes of all the participants.
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Here.
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We are going to talk about
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Yammer so let's go.
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On portal.office.com,
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which is the John Hotel in which I will find.
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Is he different online
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application of Office 365?
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So here. I will be able to
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click on Yammer on the left.
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To access it So what is Yammer?
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Yammer is like um.
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A professional social network.
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So you already know.
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Social networks,
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the sonar more personal some more
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professional some of our pictures,
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etc well here.
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It's a social network for your company
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and the companies you work with.
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As you can see.
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We have disclosed that um
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Ellen for some reason,
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it's in French file.
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Train it should be in English,
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so here where you will find the typical
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interface other social network.
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Wish me in them you will have
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in the middle the live feed.
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Which is where you will find well
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everything every application pictures
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etc on the left you will find
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what we call the yammers groups.
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And on the right you will find for example,
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can see suggested groups suggested people,
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etc etc.
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He on Yammer well.
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In the activity feed we have the discover,
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which is everything that you have
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would you do not see for now,
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so well it's a thing that you did
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not see so now you're seeing it.
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It's a discovery.
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We have the followed feed.
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It's like well people,
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You are following.
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You know,
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we have that on social
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network will hear the same.
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You for some people will find the
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application in the followed feet
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and then we have the whole field.
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Yeah,
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you will find everything as a name
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say every publication that you have.
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Same or not well,
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just everything.
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Then we are going to be more focused
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on the left in the group section.
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Here, I will create a group we
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click on little plus button.
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We can create an internal group or
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Try to put that in English because
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it's not interesting fit in French.
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OK, uh. Well, it's already in English.
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But I will continue in front for now.
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Just for Yammer, the rest will be in English,
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so we can create an internal
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group or external group. So.
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Internal group well as the name
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said is for people from within the
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company only people within the company
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external group will be able to add a
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people from outside of the company.
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Here we can create a component external.
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As you may have noticed.
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The options below that change,
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depending on the group if I
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create an internal group.
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I can choose to have a public group or
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private group as we did on outlook.
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If I choose an external group.
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We can choose a well it's like public
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and private but a bit different.
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Because we have for example,
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who can read concession and
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publish messages in the group.
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We have only approved members
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from other networks,
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and every members of this network
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or only the members of this group.
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So let's create an external group.
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Only the member of this group would
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be able to see messages and add
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them for the name let carrots.
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Marketing communication. Training.
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And let's change the group.
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As a group here has been created.
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So I can hear what can we find
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well first of all we want to add
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members, so on the Top right.
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Here we can add members.
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I can invite all sorts for people, let's
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look for Lauren for example, here Laura.
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This had here.
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And Liz honesty. OK.
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I know I for members in these
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groups myself and frozen people
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OK we have members of course
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everyone will be able to.
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Add messages in the feet.
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And we can see of course, we can,
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but it still in bored in italic
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and some other options here.
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We can see here you message will be visible
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for from the people outside of the company.
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Because yeah, it's not public or private.
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Everybody would be able to see it,
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but not answering it off the list message.
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You know message we can add Jeffs.
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Find photo share point 5 from a Yammer.
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And. Also here we can download
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a file from my computer.
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We can add application.
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Ask questions create a form.
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Send the compliments. And even do
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announcement but we want to announce.
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Knew.
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A coworker.
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Today.
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When have And your
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coworkers that that that.
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We can publish it.
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And here we have the
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message people can like it.
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Unsaturated share it and the
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fertile dot they can follow it.
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Add a little marker this will be
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able useful to find by the messages.
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As you can cut his link see
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the whole conversation.
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I because I'm the creator of this message.
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I can add um subjects so like
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on the social network you.
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You know a week and had little hashtags.
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So let's add up.
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Knew people. And here we have a new hashtag,
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which is new people and by looking
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for specific hashtag in the search
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bar will find well new people here.
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But also on Yammer.
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We can go into the file tab on the Top.
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And here. A week I'm able to load documents
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or to create a new one if I click on knew
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was a PowerPoint miss convert for example,
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give it a name. Test.
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Automatically Yammer will open was online.
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And in it, I be able to welcome
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edit a document. Automatically,
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as you can send it up so it took a
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month is the document is saving itself.
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No need to go into the file tab save us,
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etc, etc. Here I can directly.
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Close the document because it
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will automatically save itself.
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If I close it.
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Here, there is my document test everybody
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in the Yammer group will be able to
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access this document and to edit it.
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If I click on it, I'll find my documents.
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As you can change the right.
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I have download full screen.
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Edit document delete the
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document and just under it,
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with little star we have uhm?
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Marcus official and lock modification
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because I'm the creator of this
00:19:23
document the owner of the document.
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I can if I want to.
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Mark's official unlock modification.
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So by doing that.
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Updates click on it.
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And if you can see this file is
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this file is no marked as official.
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Nobody would be able to
00:19:45
edit it not even myself.
00:19:47
We cannot edit it when it's in official mode,
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but I can't delete the official
00:19:55
mansion for people to edit it again.
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It's useful when the document is over.
00:20:01
Everything that needs to
00:20:02
be added in added on it.
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Well,
00:20:06
we can market official unlock modification,
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so that everybody can consult it.
00:20:11
They can see it, but you cannot edit
00:20:14
it and so they cannot make mistakes.
00:20:18
If we go back.
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On marketing communication
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training right now.
00:20:26
I can search for specific things.
00:20:30
For example, I can search for.
00:20:33
Amari.
00:20:33
And I would find every conversation
00:20:37
with memory in it, and every users
00:20:40
that is named a Murray in this group.
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Doesn't all I can look for UM
00:20:49
after I get a new people I guess?
00:20:55
Oh yeah.
00:20:57
But as you can see here it cannot
00:21:00
find hashtag new people I can try to
00:21:02
remove the ash tag and here they would
00:21:05
find it because you don't have to Patch.
00:21:08
The Aztec in it,
00:21:09
an heaven.
00:21:10
We now have a tab named subject
00:21:13
and yet we have new people.
00:21:16
And if I click on it,
00:21:19
it will find every conversation
00:21:22
that contain knew people in it.
00:21:25
So you can use those little subject
00:21:28
as little hashtag to quickly find well
00:21:32
the different conversation people
00:21:35
subject directly into the group.
00:21:38
If we go back on our PowerPoint.
00:21:41
So.
00:21:41
As we said on Yammer we can create
00:21:46
groups external groups internal groups.
00:21:51
We can communicate in this group and
00:21:53
we can also add members people in it.
00:22:00
How to gather all the ideas of our
00:22:03
collaborators Evan is a geographically
00:22:06
distant or to centralise everyone
00:22:08
notes and related documents or to
00:22:12
bring everyone together quickly but
00:22:15
efficiently without an effective presence.
00:22:18
How would we under that?
00:22:21
Well, we're not going to talk about? Lost.
00:22:26
Hum a applications the first one being.
00:22:32
A perspective on the screen are.
00:22:35
Tips. So teams.
00:22:37
Is like Skype but with more possibilities?
00:22:43
We are on large concerns the far left?
00:22:47
For Top left to be precise.
00:22:50
We are in the chat tab the chat menu.
00:22:54
Subject.
00:22:56
Well, we hoebel here, too,
00:22:59
um exchange messages one session
00:23:02
with our colleagues are coworker.
00:23:06
We have a recent tab and a contact
00:23:09
tab as map guest in the contact.
00:23:12
Albert will be able to find every coworkers
00:23:16
that we added into specific contact groups.
00:23:21
On the Top left,
00:23:22
I could pick up new chats and let's say.
00:23:25
I want to send a message to Lisa.
00:23:29
Lisa Elliott automatically teams
00:23:32
will find back the whole conversation
00:23:36
that I already add with Lisa.
00:23:39
Because he earned himself no messages will
00:23:43
be automatically deleted if you close teams.
00:23:45
And when you get back on it,
00:23:48
the last conversation.
00:23:50
You add, is still on it.
00:23:52
And it's the same for every
00:23:55
users you want to talk with.
00:23:58
So. Here on teams I can talk to
00:24:02
Lisa Aiken Center, a message.
00:24:06
Hello Lisa,
00:24:11
Rather, quickly, the message is sent.
00:24:13
My message I can. Format it.
00:24:18
We different options. I can.
00:24:22
Um set degree options so important urgent.
00:24:28
Attach files.
00:24:31
I can send a Mogis Chiefs. Stickers.
00:24:36
But also schedule meetings directly
00:24:39
from the conversation feed with Lisa.
00:24:43
We have a lot of possibilities here on teams.
00:24:49
But that's not hard here is the issue
00:24:52
was on let's go back on itself.
00:24:54
Oh, how to bring everyone together
00:24:58
quickly but efficiently without an
00:25:00
effective presence or to gather
00:25:03
all the ideas of our collaborators,
00:25:06
even if that geographically distance so.
00:25:10
Here we already have.
00:25:12
A group because yeah,
00:25:14
when we create a new chat.
00:25:17
We can create.
00:25:19
A specific group.
00:25:22
And he Arkansas message hello everyone.
00:25:27
His group is for testing.
00:25:31
Here in this specific group.
00:25:37
At the Top as you can see I can share files.
00:25:42
As I already did on Yammer or groups
00:25:44
example here I can share files from my one
00:25:47
drive or upload them from my computer.
00:25:50
I can also click on the little plus button.
00:25:54
To add a tab to microstation
00:25:57
because yes on teams.
00:25:59
We can add specific personalized
00:26:02
tab into the private conversations.
00:26:05
You do not need to be with a
00:26:08
on specific teams with specific
00:26:11
people actually know with everyone.
00:26:15
And anyone you can hear add different
00:26:20
tabs directly into the conversation.
00:26:23
But the most important thing here is
00:26:27
on the Top left we can video call
00:26:31
audio call and also share a screen.
00:26:35
So if I click on share my screen,
00:26:37
I can share one of my screen or
00:26:40
one of my window.
00:26:41
Here, I will share screen too.
00:26:44
So while I'm presenting to you right now,
00:26:47
I guess because.
00:26:48
People are connected I will
00:26:50
go directly into yeah,
00:26:52
so it's not working because uh those
00:26:55
are demo account and automatically
00:26:57
decline invitation because well those
00:27:00
are demo so just do not want to be.
00:27:03
Contacted. But I will.
00:27:07
Go into a meeting directly.
00:27:12
OK join this meeting so you won't
00:27:14
have to do that in directly into
00:27:17
your company to share screen etc.
00:27:20
Once again is because those are the
00:27:22
markings so it's not working for us,
00:27:25
but it will work for you.
00:27:28
So here.
00:27:29
Let's imagine that I'm in a
00:27:32
concession with only one coworker
00:27:34
in a private conversation and I
00:27:37
want to share my screen.
00:27:39
At the bottom I can share my screen.
00:27:43
So I can share my desktop of window
00:27:47
of power point or even whiteboards.
00:27:50
Yeah, I can share my screen.
00:27:53
So here my screen is being shared.
00:28:00
Of course stop sharing but also.
00:28:04
With the Friedel dots.
00:28:05
I can for example,
00:28:07
show the meeting notes here
00:28:09
on the right to take notes.
00:28:11
I can go in full screen start video
00:28:14
with a blur, which means that
00:28:16
everybody will be able to see me,
00:28:18
but my background will be blurred.
00:28:20
So that they cannot see well.
00:28:22
Everything is you beside me
00:28:24
turn on the light caption so.
00:28:26
This is still a new life caption,
00:28:29
but it's working.
00:28:31
Uh in the most uh most cases.
00:28:35
So as you can see everything that
00:28:37
I'm saying will be automatically
00:28:39
added on the screen.
00:28:43
On the bottom left on teams,
00:28:46
you can see a life caption of everything
00:28:50
that I'm saying even the little air.
00:28:53
I did it's on the screen.
00:28:57
OK let's let's close that.
00:29:02
Then uh we can start recording
00:29:04
or turn of the incoming videos.
00:29:08
I also have a chat option. Here. Help.
00:29:14
I can also chat with my colleagues
00:29:19
directly during the video card.
00:29:23
We can do that in private or
00:29:25
in Group with meetings, etc.
00:29:27
And we can close it of course,
00:29:29
gonna hang up.
00:29:31
And no, the last one we want to see.
00:29:37
Uh let's go in my office
00:29:40
portal where is it here.
00:29:43
Once again into the office portal here,
00:29:46
we want to talk about share point.
00:29:50
So we click on share point?
00:29:54
What is SharePoint SharePoint is
00:29:58
an online collaborative space?
00:30:00
Of shopping sites and in them you
00:30:04
can collaborate with your coworkers.
00:30:07
Let's choose a random one we have a
00:30:10
lot of different SharePoint sites here.
00:30:12
The importance is not how
00:30:14
we create one or we use,
00:30:16
one in the spring session now here
00:30:19
we are only here to talk about the
00:30:22
file Library of share point if
00:30:24
you want to know more about share
00:30:27
point we have awesome videos.
00:30:29
That talk about how to create one etc.
00:30:32
So I'm I'm just choosing a random one
00:30:36
will directly go in the left here.
00:30:38
In the documents tab.
00:30:40
In the documents tab I will find out
00:30:45
the name subject suggest every documents.
00:30:49
I've added to my share point.
00:30:53
So here.
00:30:55
As you can see we have every documents.
00:30:58
On the Top I can click on ynew to
00:31:02
create while a new folder even in
00:31:05
your document word Excel PowerPoint.
00:31:08
One note forms and even Internet links.
00:31:11
I can edit this menu to choose if I
00:31:14
want to have word Excel Exeter or not.
00:31:19
But also I can add templates.
00:31:22
Just template why is it?
00:31:23
Why does the name say as it will
00:31:26
be here for you to use a stump
00:31:29
labor they will never be edited?
00:31:31
I can upload files folders
00:31:34
and Tom Plate I can edit.
00:31:37
Everything you have here I can synchronize
00:31:41
my file library with my computer.
00:31:43
What does that mean well let's imagine
00:31:47
that here my file library on share point
00:31:51
is a real life room, a real life library.
00:31:56
You know specifically.
00:31:58
Point is the only door.
00:32:01
That gives me access to this room.
00:32:04
If I synchronise SharePoint,
00:32:05
it will create a new door this door will be
00:32:10
located directly on my computer on local.
00:32:14
So let's imagine once again we have hardware
00:32:16
live from SharePoint Library shampoo.
00:32:19
It is the door to access it.
00:32:21
And if I synchronize I will also
00:32:23
have a new door to access it from
00:32:27
directly my computer in local.
00:32:29
So $2 to access the same library
00:32:32
everything you do on one side
00:32:34
will affect the other side.
00:32:36
I edited document.
00:32:37
It will be edited from the two
00:32:40
side I'd elite one.
00:32:41
I create one everything will
00:32:43
affect the library from the
00:32:46
two side so be careful with that,
00:32:48
but well it could be really useful.
00:32:52
Also, if I click on let's say um.
00:32:59
Up on a document right click if I want to,
00:33:03
I can share this document.
00:33:06
By sharing a document I can give access
00:33:10
well once again to this document 2.
00:33:15
A coworker I can choose so I want
00:33:18
to share this document to Lisa.
00:33:21
OK, I can share this document that is
00:33:25
in my shop on site to someone else.
00:33:30
Outside of the shopping sites.
00:33:32
So it will allow me to share specific
00:33:34
documents without sharing everything
00:33:36
if I want to, I can also. Up.
00:33:40
As you can see share folders and by
00:33:43
default every documents that are into
00:33:46
these folders will be shared with
00:33:49
whatever I've been sharing it with.
00:33:55
And do not worry because yeah as
00:33:57
we said share point is a online
00:34:00
collaborative space so everybody is
00:34:03
able to edit documents, etc etc.
00:34:06
But do not be afraid because I can if I
00:34:10
want to do a right click on a document.
00:34:14
And here I can access the version history.
00:34:20
I will be able to find every instances of
00:34:24
an existing document here I only have one.
00:34:29
But you can have a lots
00:34:32
of different versions.
00:34:33
Those different version containing
00:34:35
different content of documents and
00:34:37
with the version. We can view it.
00:34:40
Restore it or even deleted,
00:34:42
but here we cannot because it's only one.
00:34:48
OK let's get back on our PowerPoint.
00:34:51
Here we saw teams to collaborate
00:34:55
with mostly but also share point
00:35:00
with the shared libraries.
00:35:03
So if you have any questions do
00:35:06
not hesitate to ask them right now.
00:35:09
If you have anyone not worry.
00:35:13
So here we saw the groups
00:35:17
Yammer teams and share point.
00:35:22
Before I let you go do not forget
00:35:25
to go on our training platform to
00:35:29
check on every video that we can
00:35:33
have tutorials use cases that can
00:35:36
really be useful to find informations
00:35:40
about a specific application.
00:35:42
Of course, if you don't have any question uh.
00:35:46
I only have to thank you for being today.
00:35:49
Make the good use of virtual and
00:35:52
and of course I visual too have
00:35:54
a good day goodbye everyone.

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