Teams - Automatically record a meeting Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on how to automatically record meetings in Microsoft Teams, detailing the steps for both the Microsoft Teams application and the classic version of Microsoft Outlook.

Chapitres :

  1. Introduction
    In today's digital workspace, effective communication is crucial. Microsoft Teams offers a feature that allows users to record meetings automatically, ensuring that important discussions are captured for future reference. This guide will walk you through the steps to enable automatic recording when scheduling meetings in both Microsoft Teams and the classic version of Microsoft Outlook.
  2. Recording Meetings in Microsoft Teams
    To record a meeting in Microsoft Teams, follow these steps: 1. Open the Microsoft Teams application. 2. Navigate to the 'Calendar' tab. 3. When scheduling a meeting, look for the 'Record Automatically' option in the meeting settings. This option is available only if you are the organizer of the meeting.
  3. Scheduling Meetings in Microsoft Outlook (Classic Version)
    If you prefer to schedule your meetings using the classic version of Microsoft Outlook, here’s how to enable automatic recording: 1. Open the Outlook application. 2. Click on 'Calendar'. 3. Select 'New Meeting' at the top left of the application. 4. Choose 'Teams Meeting'. 5. In the meeting options, check the box for 'Record Automatically'. **Note:** This procedure is only valid for the classic version of Outlook.
  4. Limitations with the New Version of Outlook
    It is important to note that the automatic recording feature is not available in the new version of Outlook. If you are using this version, you will need to set up automatic recording directly from the Microsoft Teams application.
  5. Conclusion
    Enabling automatic recording for meetings in Microsoft Teams can significantly enhance productivity by ensuring that all discussions are documented. By following the steps outlined in this guide, users can easily set up this feature in both Microsoft Teams and the classic version of Outlook, while being aware of the limitations in the new Outlook version.

FAQ :

How can I record a meeting in Microsoft Teams?

To record a meeting in Microsoft Teams, you can enable the 'Record Automatically' option when scheduling the meeting. This option is available in the meeting settings if you are the organizer.

Can I record meetings in the new version of Outlook?

No, the automatic recording feature is only available in the classic version of Outlook. In the new version, you will need to start the recording manually in Microsoft Teams.

What do I need to do to enable automatic recording in Outlook?

In the classic version of Outlook, open the calendar, click on 'New Meeting', select 'Teams Meetings', and then check the box for 'Record Automatically' in the meeting options.

Is the recording feature available for all users in Microsoft Teams?

Yes, as long as you are the meeting organizer and have the necessary permissions, you can enable the recording feature.

What happens if I forget to record a meeting?

If you forget to enable recording, you will need to manually start the recording during the meeting. It's advisable to remind participants at the beginning of the meeting.

Quelques cas d'usages :

Team Meetings

In a corporate environment, teams can use the automatic recording feature to ensure that all discussions during meetings are captured for future reference, improving accountability and follow-up.

Training Sessions

Organizations can record training sessions conducted via Microsoft Teams to provide resources for employees who were unable to attend, enhancing knowledge retention and accessibility.

Client Consultations

Consultants can record client meetings to document requirements and decisions made during discussions, ensuring clarity and reducing misunderstandings.

Project Kick-offs

During project kick-off meetings, recording can help capture initial ideas and project goals, which can be referenced later to keep the team aligned.

Remote Work Collaboration

Remote teams can utilize the recording feature to maintain a record of collaborative sessions, allowing team members to revisit discussions and decisions made during meetings.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Record Automatically

A feature that allows meetings to be recorded without manual initiation, useful for capturing discussions and decisions.

Outlook

A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.

Meeting Organizer

The person who schedules a meeting and has control over its settings, including recording options.

Classic Version of Outlook

The traditional desktop version of Microsoft Outlook, which may have different features compared to the new version.

New Version of Outlook

The updated version of Microsoft Outlook that may have a different interface and features compared to the classic version.

Calendar Tab

A section in Microsoft Teams or Outlook where users can view and manage their scheduled meetings and events.

Meeting Options

Settings available when scheduling a meeting that allow the organizer to customize various aspects of the meeting.

résultat(s)
00:00:02
In Microsoft Teams,
00:00:03
you can record a meeting.
00:00:05
Additionally, when scheduling the meeting,
00:00:07
you have the option to activate
00:00:10
record automatically whether
00:00:11
you are on Outlook or Teams.
00:00:13
Here's how to proceed.
00:00:15
On the Microsoft Teams application,
00:00:17
go to the Microsoft Teams application,
00:00:19
then access the Calendar tab.
00:00:21
If you are scheduling a meeting,
00:00:24
the Record Automatically option
00:00:26
will be in the Meeting settings.
00:00:29
Note that you can use this option
00:00:31
only if you are the organizer
00:00:33
of the meeting on the Microsoft
00:00:35
Outlook Application Classic version.
00:00:37
Then open the calendar.
00:00:39
Click on New Meeting at the
00:00:41
top left of the application.
00:00:43
Click on Teams Meetings.
00:00:48
And then on meeting options check
00:00:50
the box for record automatically.
00:00:53
However, Please note that this
00:00:55
rocedure is only valid with the
00:00:58
classic version of Outlook.
00:01:00
If you are using the new version of Outlook,
00:01:03
this functionality will
00:01:04
no longer be available.
00:01:06
In this case the set of automatic
00:01:08
recording will need to be done from
00:01:10
the Microsoft Teams alication.

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résultat(s)
00:00:02
No Microsoft Teams,
00:00:03
Você pode gravar uma reunião.
00:00:05
Além disso, ao agendar a reunião,
00:00:07
você tem a opção de ativar
00:00:10
registar automaticamente se
00:00:11
você está no Outlook ou no Teams.
00:00:13
Veja como proceder.
00:00:15
No aplicativo Microsoft Teams,
00:00:17
vá para o aplicativo Microsoft Teams,
00:00:19
em seguida, aceda ao separador Calendário.
00:00:21
Se estiver a agendar uma reunião,
00:00:24
a opção Gravar automaticamente
00:00:26
estará nas configurações da reunião.
00:00:29
Observe que você pode usar essa opção
00:00:31
apenas se você for o organizador
00:00:33
da reunião sobre a Microsoft
00:00:35
Versão do Outlook Application Classic.
00:00:37
Em seguida, abra o calendário.
00:00:39
Clique em Nova Reunião no
00:00:41
canto superior esquerdo da aplicação.
00:00:43
Clique em Reuniões de Equipas.
00:00:48
E, em seguida, nas opções de reunião, marque
00:00:50
a caixa para registo automático.
00:00:53
No entanto, tenha em atenção que este
00:00:55
rocedure só é válido com a seringa
00:00:58
versão clássica do Outlook.
00:01:00
Se você estiver usando a nova versão do Outlook,
00:01:03
esta funcionalidade irá
00:01:04
já não está disponível.
00:01:06
Neste caso, o conjunto de
00:01:08
a gravação terá de ser feita a partir de
00:01:10
a alicação do Microsoft Teams.

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résultat(s)
00:00:02
In Microsoft Teams,
00:00:03
puoi registrare una riunione.
00:00:05
Inoltre, quando si pianifica la riunione,
00:00:07
hai la possibilità di attivare
00:00:10
registra automaticamente se
00:00:11
sei su Outlook o Teams.
00:00:13
Ecco come procedere.
00:00:15
Nell'applicazione Microsoft Teams,
00:00:17
vai all'applicazione Microsoft Teams,
00:00:19
quindi accedi alla scheda Calendario.
00:00:21
Se stai programmando una riunione,
00:00:24
l'opzione Registra automaticamente
00:00:26
sarà nelle impostazioni della riunione.
00:00:29
Nota che puoi usare questa opzione
00:00:31
solo se sei l'organizzatore
00:00:33
della riunione su Microsoft
00:00:35
Versione classica dell'applicazione Outlook.
00:00:37
Quindi apri il calendario.
00:00:39
Fai clic su Nuova riunione in
00:00:41
in alto a sinistra dell'applicazione.
00:00:43
Fai clic su Teams Meetings.
00:00:48
E poi, seleziona le opzioni della riunione
00:00:50
la casella per la registrazione automatica.
00:00:53
Tuttavia, tieni presente che questo
00:00:55
La procedura è valida solo con
00:00:58
versione classica di Outlook.
00:01:00
Se si utilizza la nuova versione di Outlook,
00:01:03
questa funzionalità lo farà
00:01:04
non sarà più disponibile.
00:01:06
In questo caso il set di automatico
00:01:08
la registrazione dovrà essere effettuata da
00:01:10
l'applicazione Microsoft Teams.

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résultat(s)
00:00:02
В командах Майкрософт
00:00:03
вы можете записать встречу.
00:00:05
Кроме того, планируя встречу,
00:00:07
у вас есть возможность активировать
00:00:10
автоматически записывайте,
00:00:11
вы используете Outlook или Teams.
00:00:13
Вот как действовать дальше.
00:00:15
В приложении Microsoft Teams
00:00:17
перейдите в приложение Microsoft Teams,
00:00:19
затем перейдите на вкладку «Календарь».
00:00:21
Если вы планируете встречу,
00:00:24
опция «Записывать автоматически»
00:00:26
будет в настройках совещания.
00:00:29
Обратите внимание, что вы можете использовать эту опцию
00:00:31
только если вы являетесь организатором
00:00:33
собрания на Майкрософт
00:00:35
Классическая версия приложения Outlook.
00:00:37
Затем откройте календарь.
00:00:39
Нажмите «Новая встреча» на
00:00:41
в левом верхнем углу приложения.
00:00:43
Нажмите «Встречи команд».
00:00:48
А затем выберите варианты встреч
00:00:50
поле для автоматической записи.
00:00:53
Однако обратите внимание, что это
00:00:55
Процедура действительна только с
00:00:58
классическая версия Outlook.
00:01:00
Если вы используете новую версию Outlook,
00:01:03
эта функция будет
00:01:04
больше не будет доступна.
00:01:06
В данном случае набор автоматических
00:01:08
запись нужно будет производить с
00:01:10
приложение Microsoft Teams.

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résultat(s)
00:00:02
En Microsoft Teams,
00:00:03
puede grabar una reunión.
00:00:05
Además, al programar la reunión,
00:00:07
tienes la opción de activar
00:00:10
graba automáticamente si
00:00:11
estás en Outlook o Teams.
00:00:13
A continuación te explicamos cómo proceder.
00:00:15
En la aplicación Microsoft Teams,
00:00:17
vaya a la aplicación Microsoft Teams,
00:00:19
luego acceda a la pestaña Calendario.
00:00:21
Si está programando una reunión,
00:00:24
la opción Grabar automáticamente
00:00:26
estará en la configuración de la reunión.
00:00:29
Tenga en cuenta que puede usar esta opción
00:00:31
solo si eres el organizador
00:00:33
de la reunión sobre Microsoft
00:00:35
Versión clásica de Outlook Application.
00:00:37
Luego abre el calendario.
00:00:39
Haga clic en Nueva reunión en el
00:00:41
en la parte superior izquierda de la aplicación.
00:00:43
Haga clic en Teams Meetings.
00:00:48
Y luego, en las opciones de reunión, marque
00:00:50
la casilla para grabar automáticamente.
00:00:53
Sin embargo, tenga en cuenta que esto
00:00:55
El procedimiento solo es válido con el
00:00:58
versión clásica de Outlook.
00:01:00
Si está utilizando la nueva versión de Outlook,
00:01:03
esta funcionalidad será
00:01:04
ya no estará disponible.
00:01:06
En este caso, el conjunto de automáticos
00:01:08
la grabación tendrá que hacerse desde
00:01:10
la aplicación Microsoft Teams.

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résultat(s)
00:00:02
In Microsoft Teams
00:00:03
u kunt een vergadering opnemen.
00:00:05
Bovendien, bij het plannen van de vergadering,
00:00:07
je hebt de mogelijkheid om te activeren
00:00:10
registreer automatisch of
00:00:11
je gebruikt Outlook of Teams.
00:00:13
Hier leest u hoe u verder moet gaan.
00:00:15
In de Microsoft Teams-applicatie
00:00:17
ga naar de Microsoft Teams-applicatie,
00:00:19
ga vervolgens naar het tabblad Agenda.
00:00:21
Als u een vergadering plant,
00:00:24
de optie Automatisch opnemen
00:00:26
bevindt zich in de instellingen voor de vergadering.
00:00:29
Merk op dat je deze optie kunt gebruiken
00:00:31
alleen als je de organisator bent
00:00:33
van de bijeenkomst op Microsoft
00:00:35
Klassieke versie van Outlook Application.
00:00:37
Open vervolgens de agenda.
00:00:39
Klik op Nieuwe vergadering in het
00:00:41
linksboven in de applicatie.
00:00:43
Klik op Teams Meetings.
00:00:48
En vink dan bij de vergaderopties aan
00:00:50
de box om automatisch op te nemen.
00:00:53
Houd er echter rekening mee dat dit
00:00:55
De procedure is alleen geldig met de
00:00:58
klassieke versie van Outlook.
00:01:00
Als u de nieuwe versie van Outlook gebruikt,
00:01:03
deze functionaliteit zal
00:01:04
niet langer beschikbaar zijn.
00:01:06
In dit geval is de set van automatisch
00:01:08
de opname moet worden gedaan vanaf
00:01:10
de Microsoft Teams-alicatie.

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résultat(s)
00:00:02
W programie Microsoft Teams,
00:00:03
Możesz nagrać spotkanie.
00:00:05
Dodatkowo, podczas planowania spotkania,
00:00:07
masz możliwość aktywacji
00:00:10
nagrywaj automatycznie, czy
00:00:11
korzystasz z programu Outlook lub Teams.
00:00:13
Oto jak postępować.
00:00:15
W aplikacji Microsoft Teams
00:00:17
przejdź do aplikacji Microsoft Teams,
00:00:19
następnie przejdź do zakładki Kalendarz.
00:00:21
Jeśli planujesz spotkanie,
00:00:24
opcja Nagraj automatycznie
00:00:26
będzie w ustawieniach spotkania.
00:00:29
Pamiętaj, że możesz użyć tej opcji
00:00:31
tylko wtedy, gdy jesteś organizatorem
00:00:33
spotkania na temat Microsoftu
00:00:35
Wersja programu Outlook Application Classic.
00:00:37
Następnie otwórz kalendarz.
00:00:39
Kliknij Nowe spotkanie w
00:00:41
w lewym górnym rogu aplikacji.
00:00:43
Kliknij Spotkania zespołów.
00:00:48
A następnie sprawdź opcje spotkania
00:00:50
pole do nagrywania automatycznie.
00:00:53
Należy jednak pamiętać, że to
00:00:55
rocedure jest ważna tylko z
00:00:58
klasyczna wersja programu Outlook.
00:01:00
Jeśli używasz nowej wersji programu Outlook,
00:01:03
Ta funkcjonalność będzie
00:01:04
nie będą już dostępne.
00:01:06
W tym przypadku zestaw automatycznych
00:01:08
Nagrywanie będzie musiało być wykonane z
00:01:10
Alikacja Microsoft Teams.

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résultat(s)
00:00:02
A Microsoft Teams-ben,
00:00:03
rögzítheti az értekezletet.
00:00:05
Továbbá, az értekezlet ütemezésekor
00:00:07
lehetősége van aktiválásra
00:00:10
automatikusan rögzítsük, hogy
00:00:11
Ön az Outlook vagy a Teams szolgáltatásban van.
00:00:13
Íme, hogyan kell folytatni.
00:00:15
A Microsoft Teams alkalmazásban
00:00:17
lépjen a Microsoft Teams alkalmazáshoz,
00:00:19
majd nyissa meg a Naptár fület.
00:00:21
Ha értekezletet tervez,
00:00:24
Az Automatikus felvétel opció
00:00:26
az Értekezlet beállításaiban lesz.
00:00:29
Ne feledje, hogy ezt az opciót használhatja
00:00:31
Csak akkor, ha Ön a szervező
00:00:33
a Microsoft-ról szóló értekezletről
00:00:35
Outlook alkalmazás klasszikus verziója.
00:00:37
Ezután nyissa meg a naptárat.
00:00:39
Kattintson az Új találkozó elemre a
00:00:41
az alkalmazás bal felső részén.
00:00:43
Kattintson a Teams Meetings elemre.
00:00:48
Ezután ellenőrizze az értekezlet lehetőségeit
00:00:50
a doboz automatikusan rögzíthető.
00:00:53
Kérjük, vegye figyelembe, hogy ez
00:00:55
a rocedure csak a következővel érvényes
00:00:58
az Outlook klasszikus verziója.
00:01:00
Ha az Outlook új verzióját használja,
00:01:03
Ez a funkció
00:01:04
már nem lesz elérhető.
00:01:06
Ebben az esetben az automatikus készlet
00:01:08
a felvételt ebből kell elvégezni
00:01:10
a Microsoft Teams alikáció.

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