Teams - Manage privacy settings Tutorial

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Teams

Available in Microsoft365

Objectifs :

This video aims to guide users on managing their notification settings and privacy options in Microsoft Teams, particularly when their status is set to 'Do Not Disturb'.

Chapitres :

Understanding 'Do Not Disturb' Status
When your status on Microsoft Teams is set to 'Do Not Disturb', you will not receive notifications from collaborators trying to contact you. This feature is designed to help you focus without interruptions.
Setting Exceptions for Collaborators
You can allow notifications from specific collaborators even when your status is 'Do Not Disturb'. To set exceptions, follow these steps: 1. Access your application’s general settings by clicking on the settings icon. 2. Navigate to the 'Privacy' section. 3. Click on 'Manage Priority Access'. 4. Enter the name of the collaborator you wish to allow notifications from. This way, you will receive notifications if they send you a message.
Removing Access and Blocking Collaborators
If you need to remove a collaborator from your priority access list, you can do so by clicking on the designated option in the settings. Additionally, you have the option to block collaborators entirely. When blocked, they will no longer be able to: - Call you - Send you messages - See your status This feature is useful for maintaining your privacy and managing your interactions.
Additional Privacy Settings
Microsoft Teams offers several other privacy settings to enhance your user experience. These include: - Disabling your camera and microphone when your computer is in sleep mode. - Enabling or disabling certain data sharing options. - Managing sound shortcuts. These settings allow you to customize your privacy according to your preferences.

FAQ :

What happens when my status is set to Do Not Disturb in Microsoft Teams?

When your status is set to Do Not Disturb, you will not receive notifications for messages or calls from collaborators unless you have set exceptions for specific individuals.

How can I set exceptions for certain collaborators in Microsoft Teams?

To set exceptions, go to your application settings, click on Privacy, then select Manage Priority Access, and enter the name of the collaborator you want to receive notifications from.

Can I block someone on Microsoft Teams?

Yes, you can block collaborators, which will prevent them from calling or messaging you and they will not be able to see your status.

What are the privacy settings available in Microsoft Teams?

Privacy settings in Microsoft Teams include options to block collaborators, disable your camera and microphone, and manage notifications.

How do I disable my camera and microphone in Microsoft Teams?

You can disable your camera and microphone in the privacy settings of Microsoft Teams, which can be particularly useful when your computer is in sleep mode.

What is the purpose of the shortcut for sound in Microsoft Teams?

The shortcut for sound allows users to quickly enable or disable sound settings, enhancing user control over their audio experience.

Quelques cas d'usages :

Managing Notifications During Focused Work

Professionals can use the Do Not Disturb feature to minimize distractions while working on important tasks. By setting exceptions for key collaborators, they can ensure they receive critical messages without being interrupted by less urgent notifications.

Enhancing Privacy in Virtual Meetings

During virtual meetings, users can disable their camera and microphone to maintain privacy when they are not actively participating. This is particularly useful in open office environments or shared spaces.

Controlling Communication with Team Members

By utilizing the block feature, team leaders can manage communication effectively, ensuring that only relevant team members can reach them, which helps in maintaining focus and productivity.

Optimizing Team Collaboration

Setting up Priority Access for certain collaborators can enhance team collaboration by ensuring that important messages are not missed, especially during busy work periods.

Adjusting Settings for Remote Work

Remote workers can adjust their privacy settings to control who can contact them, helping to create a more focused work environment and reducing interruptions from non-essential communications.

Glossaire :

Do Not Disturb

A status setting in Microsoft Teams that prevents notifications from appearing when someone tries to contact you.

Priority Access

A feature in Microsoft Teams that allows users to set exceptions for certain collaborators, enabling notifications from them even when the Do Not Disturb status is active.

Privacy Settings

Options within Microsoft Teams that allow users to control their visibility and interaction capabilities, such as blocking collaborators or disabling the camera and microphone.

Collaborator

A person you work with on Microsoft Teams, who can send messages or call you.

Block

A feature that prevents a collaborator from contacting you through calls or messages and hides your status from them.

Microphone

A device that captures audio input, which can be disabled in privacy settings.

Camera

A device that captures video input, which can also be disabled in privacy settings.

Sleep Mode

A low-power state for computers that can affect the functionality of applications like Microsoft Teams.

Shortcut for Sound

A quick access feature that allows users to enable or disable sound settings in Microsoft Teams.

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If your status on Microsoft

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Teams is set to Do Not Disturb,

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you will not receive notifications if one

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of your collaborators tries to reach you.

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However, you can set U exceptions for

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certain collaborators and thus receive

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a notification if they send a message.

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To do this, access your application's

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general settings by clicking here,

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then on Privacy,

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click on Manage Riority Access and

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enter the name of the collaborator.

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You can remove access by clicking right here.

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You also have the option

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to block collaborators.

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They will no longer be able to call you,

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send you a message, or even see your status.

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Other privacy settings are available to you,

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such as disabling your camera and microphone

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when your computer is in sleep mode,

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enabling or disabling certain data.

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Enabling or disabling the shortcut for sound.

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Se o seu estado na Microsoft

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O Teams está definido para Não Perturbar,

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Você não receberá notificações se uma

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dos seus colaboradores tenta contactá-lo.

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No entanto, você pode definir exceções U para

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determinados colaboradores e, assim, recebem

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uma notificação se enviarem uma mensagem.

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Para fazer isso, acesse o

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configurações gerais clicando aqui,

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em seguida, em Privacidade,

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clique em Gerenciar Acesso Riority e

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Insira o nome do colaborador.

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Você pode remover o acesso clicando aqui.

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Você também tem a opção

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para bloquear colaboradores.

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Eles não poderão mais ligar para você,

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enviar-lhe uma mensagem ou até mesmo ver o seu estado.

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Outras configurações de privacidade estão disponíveis para você,

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como desativar a câmera e o microfone

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quando o computador estiver em modo de suspensão,

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habilitando ou desativando determinados dados.

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Ativar ou desativar o atalho para som.

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Se il tuo status è in Microsoft

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Teams è impostato su Non disturbare,

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non riceverai notifiche se ne hai una

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uno dei tuoi collaboratori cerca di contattarti.

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Tuttavia, puoi impostare eccezioni U per

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determinati collaboratori e quindi ricevono

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una notifica se inviano un messaggio.

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Per fare ciò, accedi alla tua applicazione

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impostazioni generali facendo clic qui,

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poi su Privacy,

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clicca su Gestisci accesso prioritario e

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inserisci il nome del collaboratore.

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Puoi rimuovere l'accesso facendo clic qui.

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Hai anche l'opzione

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per bloccare i collaboratori.

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Non potranno più chiamarti,

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inviarti un messaggio o persino visualizzare il tuo stato.

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Sono disponibili altre impostazioni sulla privacy,

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ad esempio la disattivazione della videocamera e del microfono

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quando il computer è in modalità di sospensione,

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attivazione o disabilitazione di determinati dati.

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Abilitazione o disabilitazione della scorciatoia per l'audio.

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Если ваш статус в Microsoft

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Для Teams выбран режим «Не беспокоить»,

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в таком случае вы не будете получать уведомления

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один из ваших сотрудников пытается связаться с вами.

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Однако вы можете установить исключения U для

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некоторые сотрудники и, таким образом, получают

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уведомление, если они отправляют сообщение.

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Для этого войдите в приложение

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общие настройки, нажав здесь,

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затем в разделе Конфиденциальность,

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нажмите «Управление приоритетным доступом» и

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введите имя соавтора.

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Вы можете удалить доступ, нажав здесь.

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У вас также есть возможность

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заблокировать соавторов.

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Они больше не смогут вам звонить,

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отправить вам сообщение или даже посмотреть ваш статус.

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Вам доступны другие настройки конфиденциальности,

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например, отключение камеры и микрофона

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когда компьютер находится в спящем режиме,

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включение или отключение определенных данных.

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Включение или отключение сочетания клавиш для звука.

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Si tu estado en Microsoft

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Teams está configurado en No molestar,

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no recibirás notificaciones si las hay

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uno de tus colaboradores intenta ponerse en contacto contigo.

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Sin embargo, puedes establecer excepciones en U para

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ciertos colaboradores y, por lo tanto, recibir

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una notificación si envían un mensaje.

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Para ello, acceda a la de su aplicación

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configuración general haciendo clic aquí,

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luego en Privacidad,

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haga clic en Administrar el acceso prioritario y

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introduzca el nombre del colaborador.

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Puede eliminar el acceso haciendo clic aquí.

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También tienes la opción

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para bloquear a los colaboradores.

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Ya no podrán llamarte,

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enviarle un mensaje o incluso ver su estado.

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Tienes a tu disposición otras configuraciones de privacidad,

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como deshabilitar la cámara y el micrófono

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cuando el ordenador está en modo de reposo,

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habilitar o deshabilitar ciertos datos.

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Activar o desactivar el método abreviado para el sonido.

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Als uw status bij Microsoft

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Teams is ingesteld op Niet storen,

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je ontvangt geen meldingen als er een

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van je medewerkers probeert je te bereiken.

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U kunt echter U-uitzonderingen instellen voor

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bepaalde medewerkers en krijgen zo

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een melding als ze een bericht sturen.

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Om dit te doen, gaat u naar de

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algemene instellingen door hier te klikken,

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en vervolgens op Privacy,

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klik op Prioriteitstoegang beheren en

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voer de naam van de medewerker in.

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Je kunt de toegang verwijderen door hier rechts te klikken.

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Je hebt ook de mogelijkheid

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om medewerkers te blokkeren.

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Ze kunnen je niet meer bellen,

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stuur je een bericht, of bekijk zelfs je status.

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Andere privacyinstellingen zijn voor u beschikbaar,

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zoals het uitschakelen van je camera en microfoon

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wanneer uw computer in de slaapmodus staat,

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bepaalde gegevens in- of uitschakelen.

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De sneltoets voor geluid in- of uitschakelen.

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Jeśli Twój status w firmie Microsoft

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Teams jest ustawiona na Nie przeszkadzać,

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nie otrzymasz powiadomień, jeśli

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Twoi współpracownicy próbują do Ciebie dotrzeć.

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Można jednak ustawić wyjątki U dla

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niektórzy współpracownicy, a tym samym otrzymują

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Powiadomienie, jeśli wyślą wiadomość.

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Aby to zrobić, uzyskaj dostęp do aplikacji

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ustawienia ogólne, klikając tutaj,

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Następnie na temat prywatności,

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kliknij Zarządzaj dostępem Riority i

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Wpisz nazwisko współpracownika.

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Możesz usunąć dostęp, klikając tutaj.

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Masz również opcję

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blokować współpracowników.

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Nie będą już mogli do ciebie dzwonić,

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wysłać Ci wiadomość, a nawet zobaczyć swój status.

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Inne ustawienia prywatności są dostępne dla Ciebie,

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takie jak wyłączenie aparatu i mikrofonu

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gdy komputer jest w trybie uśpienia,

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włączanie lub wyłączanie określonych danych.

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Włączanie lub wyłączanie skrótu dla dźwięku.

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Ha az Ön állapota a Microsoft-on

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A Teams beállítása a Do Not Disorder (Do Not Disorder),

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nem fog értesítést kapni, ha

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Munkatársai közül megpróbál elérni Önt.

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Azonban beállíthatja az U kivételeket

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bizonyos munkatársak, és így kapnak

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értesítés, ha üzenetet küldenek.

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Ehhez nyissa meg az alkalmazását

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általános beállítások ide kattintva,

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aztán az adatvédelemről,

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kattintson a Riority Access kezelése elemre és

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Írja be az együttműködő nevét.

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A hozzáférést eltávolíthatja ide kattintva.

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Önnek is van lehetősége

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a munkatársak blokkolása.

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Már nem fognak tudni felhívni téged,

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küldjön üzenetet, vagy akár látja az állapotát.

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Egyéb adatvédelmi beállítások állnak rendelkezésre az Ön számára,

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például a fényképezőgép és a mikrofon letiltása

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ha a számítógép alvó üzemmódban van,

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bizonyos adatok engedélyezése vagy letiltása.

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A hang parancsikonjának engedélyezése vagy letiltása.

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