OneNote - Organize Your Notes Tutorial

In this video, you will learn how to organize your notes using Microsoft 365. The video covers various techniques such as creating Outlook tasks, adding sections and section groups, and collapsing or expanding pages for better visibility.
This will help you stay organized and manage your deadlines effectively.
By following these methods, you can easily track your tasks, search for tags, and move sections to better organize your tabs.
Additionally, you will learn how to create a hierarchal plan of your notes and save quick notes in the Quick Notes section.
This tutorial is essential for anyone looking to optimize their note-taking process and improve productivity.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on managing notebooks in the OneNote mobile application, including synchronization, organization, and customization of notebooks and sections.

Chapitres :

Introduction to OneNote Mobile Management
OneNote mobile allows users to manage their notebooks efficiently. This guide will help you understand how to synchronize, create, and organize your notebooks and sections effectively.
Synchronizing Notebooks
You can synchronize all your notebooks, including personal ones, those shared by colleagues, and notebooks from Teams or SharePoint groups. To synchronize an existing notebook, follow these steps: - Tap 'More Notebooks'. - Select the notebook you wish to synchronize from the list. This synchronization can also be done later on your smartphone, even in offline mode.
Creating a New Notebook
To create a new notebook, tap the plus icon located at the top right of the screen. It is recommended to create your notebook in OneDrive online or SharePoint first, and then synchronize it with your smartphone for optimal performance.
Organizing Your Notebooks
To organize your notebooks based on access preference: - Tap 'Edit'. - Drag the notebook you want to display first to the top of the list. You can also close a notebook or change its color. To do this: - Select your notebook. - Tap the right button at the bottom of the screen to change the color. - Use the left button to synchronize your notebook, which will prompt a confirmation popup window.
Viewing and Customizing Notes
To view your notes, open your notebook. The list of existing sections will be displayed. To add a new section: - Tap the plus icon at the top right and name your new section. To customize your sections: - Press 'Edit'. - Drag your sections to organize them as desired. To view the pages within a section, simply tap on the section name. You can also organize pages by dragging them, similar to how you manage notebooks and sections.
Conclusion
Managing notebooks in OneNote mobile is straightforward once you understand the synchronization and organization features. By following the steps outlined in this guide, you can enhance your productivity and keep your notes well-organized.

FAQ :

How do I create a new notebook in OneNote?

To create a new notebook in OneNote, tap the plus icon at the top right of the screen. It is recommended to create your notebook in OneDrive or SharePoint for better synchronization.

Can I synchronize my notebooks on my smartphone?

Yes, you can synchronize your notebooks on your smartphone. Tap 'More Notebooks' and select the notebook you want to synchronize from the list.

What is the best way to organize my notebooks?

To organize your notebooks by access preference, tap 'Edit' and drag the notebook you want to display first. You can also close a notebook or change its color.

How do I add a new section in OneNote?

To add a new section in OneNote, open your notebook and tap the plus icon at the top right. You can then name the new section.

What should I do if I want to access my notes offline?

You can access your notes offline by synchronizing your notebooks beforehand. Once synchronized, you can view and edit your notes without an internet connection.

Quelques cas d'usages :

Project Management

Use OneNote to create a dedicated notebook for project management. Organize sections for different phases of the project and pages for specific tasks, allowing team members to collaborate and update progress in real-time.

Meeting Notes

During meetings, use OneNote to take notes in real-time. Create a section for each meeting and add pages for agendas and minutes. This allows for easy reference and sharing with colleagues afterward.

Research Organization

For research projects, create a notebook in OneNote to compile notes, articles, and references. Use sections to categorize different topics and pages to summarize findings, making it easier to access information later.

Personal Journaling

Utilize OneNote for personal journaling by creating a notebook dedicated to daily reflections. Organize sections by month and pages for each day, allowing for easy tracking of thoughts and experiences.

Educational Use

Students can use OneNote to organize their study materials. Create a notebook for each subject, with sections for different topics and pages for lecture notes, assignments, and study guides.

Glossaire :

OneNote

A digital note-taking application that allows users to create, organize, and share notes across devices.

Notebook

A collection of notes and sections within OneNote, used to organize information by topics or projects.

Synchronization

The process of ensuring that the same data is available across multiple devices, allowing users to access updated information regardless of the device used.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device with internet connectivity.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for storing, organizing, sharing, and accessing information.

Offline Mode

A feature that allows users to access and edit their notes without an internet connection, with changes syncing once the connection is restored.

Sections

Divisions within a notebook in OneNote that help organize notes into specific categories or topics.

Pages

Individual notes within a section in OneNote, where users can write and organize their content.

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You can manage to notebooks to synchronize

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you can synchronize all your notebooks.

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The personal ones.

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The ones shared by your colleagues and

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those from teams or share point groups.

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To create a new notebook tap the plus

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icon at the Top right of the screen.

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However, it is recommended to

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create your notebook in OneDrive

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online or share point and then to

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synchronize it with your smart Phone.

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To synchronise an existing notebook?

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Tap more notebooks,

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then select a notebook to

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synchronize from the list.

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So you can do it later on your

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smartphone even in offline mode.

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To organize your notebooks by

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access preference tap edit.

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Then drag the one you want to display 1st.

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You can also close a notebook

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or changes color.

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To do this select your notebook and

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at the bottom of the screen tap the

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right button to change the color.

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The left button enables you

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to G sync your notebook.

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A confirmation popup window appears.

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To view your notes Open your notebook?

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The list of existing sections is displayed.

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Tap the plus icon at the Top right

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to add a new section and name it.

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To customize it press edit.

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Then drag your sections to organize them.

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Tap a section to display the

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list of pages it contains.

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In the same way as notebooks and sections.

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The edit button will enable you to

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organize pages by dragging them.

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