Outlook - Reply to and react to a Teams conversation in an e-mail Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on how to manage email notifications from Microsoft Teams and share emails within the Teams application effectively.

Chapitres :

  1. Introduction
    In today's collaborative work environment, staying connected with your team is crucial. Microsoft Teams facilitates communication, but sometimes you may be away or disconnected. This guide will help you understand how to respond to email notifications from Teams and share emails within the application.
  2. Receiving Email Notifications from Teams
    When you are away from the Teams application, it automatically sends email notifications to your Outlook mailbox. These notifications inform you that colleagues are trying to reach you. To manage these notifications effectively, follow these steps: - Check your Outlook mailbox for emails from Teams. - Open the email to view the message from your colleague.
  3. Responding to Messages
    To respond to a message received via email from Teams, you can: 1. Click on the 'Reply' button in the email. 2. Alternatively, you can respond directly within Microsoft Teams for a more integrated experience.
  4. Sharing Emails in Teams
    Microsoft Outlook allows you to share emails directly in the Teams application. To do this, follow these steps: - Open the email you wish to share. - Click on the three dots (more options) in the email interface. - Select 'Share to Teams' from the dropdown menu. - A window will open displaying a preview of the message. Here, you can enter the names of the colleagues you want to send the message to or choose to send it directly to a specific channel.
  5. Conclusion
    Managing communication through Microsoft Teams and Outlook is essential for effective teamwork. By understanding how to respond to email notifications and share emails within Teams, you can enhance your collaboration efforts and ensure that you stay connected with your colleagues.

FAQ :

How do I respond to colleagues trying to reach me when I'm away?

If you are away or disconnected from Microsoft Teams, you will receive email notifications in your Outlook mailbox. You can click on the email to respond directly to the message.

Can I share an email from Outlook to Teams?

Yes, you can share an email from Outlook to Microsoft Teams. Click on the three dots in the email, then select 'Share to Teams' to send the email content to a colleague or a channel.

What happens if I miss a message in Teams?

If you miss a message in Teams, you will receive an email notification in Outlook informing you that colleagues are trying to reach you.

What is the purpose of the three dots in Outlook?

The three dots in Outlook represent 'More Options' and allow you to access additional features, such as sharing the email to Teams.

Quelques cas d'usages :

Responding to Colleagues While Away

When you are away from your desk, you can still stay connected with your team by checking your Outlook mailbox for email notifications from Microsoft Teams. This allows you to respond promptly to any urgent messages.

Sharing Important Emails with Teams

If you receive an important email that needs to be discussed with your team, you can easily share it in a Teams channel. By using the 'Share to Teams' feature in Outlook, you can ensure that all relevant team members are informed and can contribute to the discussion.

Managing Communication Across Platforms

Utilizing both Microsoft Teams and Outlook allows for efficient communication management. You can respond to messages in Teams while also keeping track of emails, ensuring that no important communication is missed.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, and note-taking features.

Email Notifications

Messages sent to your email account to inform you of new activities or communications, such as attempts to contact you by colleagues.

Share to Teams

A feature in Microsoft Outlook that allows users to share email content directly into a Microsoft Teams channel or chat.

Three Dots (More Options)

An icon in applications that indicates additional options or settings are available when clicked.

résultat(s)
00:00:02
If you are away or disconnected
00:00:05
from the team's application,
00:00:06
Teams automatically sends you e-mail
00:00:08
notifications to inform you that
00:00:10
colleagues are trying to reach you.
00:00:12
Go to your Outlook mailbox and click on
00:00:15
the e-mail to respond to the message.
00:00:18
Click on Reply in Microsoft Teams.
00:00:21
Microsoft Outlook also allows you to
00:00:23
share the e-mail in the Teams application.
00:00:26
To do this, simply click on the three
00:00:29
dots here, then click on Share to Teams.
00:00:33
A window opens with a preview of
00:00:35
the message and here you can enter
00:00:36
the names of the colleagues to
00:00:38
whom you wish to send the message
00:00:40
or directly send it to a channel.

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résultat(s)
00:00:02
Se estiver ausente ou desligado
00:00:05
a partir da aplicação da equipa,
00:00:06
O Teams envia e-mails automaticamente
00:00:08
notificações para informá-lo de que
00:00:10
Os colegas estão a tentar contactá-lo.
00:00:12
Vá para a sua caixa de correio do Outlook e clique em
00:00:15
o e-mail para responder à mensagem.
00:00:18
Clique em Responder no Microsoft Teams.
00:00:21
O Microsoft Outlook também permite que você
00:00:23
compartilhar o e-mail no aplicativo Teams.
00:00:26
Para isso, basta clicar nos três
00:00:29
pontos aqui e, em seguida, clique em Partilhar com Equipas.
00:00:33
Abre-se uma janela com uma pré-visualização de
00:00:35
a mensagem e aqui você pode entrar
00:00:36
os nomes dos colegas a
00:00:38
a quem deseja enviar a mensagem
00:00:40
ou enviá-lo diretamente para um canal.

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résultat(s)
00:00:02
Se sei assente o sei disconnesso
00:00:05
dall'applicazione del team,
00:00:06
Teams ti invia automaticamente delle e-mail
00:00:08
notifiche per informarti che
00:00:10
i colleghi stanno cercando di contattarti.
00:00:12
Vai alla tua casella di posta di Outlook e fai clic su
00:00:15
l'e-mail per rispondere al messaggio.
00:00:18
Fai clic su Rispondi in Microsoft Teams.
00:00:21
Microsoft Outlook ti consente anche di
00:00:23
condividere l'e-mail nell'applicazione Teams.
00:00:26
Per fare ciò, è sufficiente fare clic sui tre
00:00:29
seleziona i puntini qui, quindi fai clic su Condividi con Teams.
00:00:33
Si apre una finestra con un'anteprima di
00:00:35
il messaggio e qui puoi entrare
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i nomi dei colleghi di
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a chi desideri inviare il messaggio
00:00:40
o invialo direttamente a un canale.

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résultat(s)
00:00:02
Если вас нет дома или вы отключены
00:00:05
из заявки команды,
00:00:06
Команды автоматически отправляют вам электронное письмо
00:00:08
уведомления, информирующие вас об этом
00:00:10
коллеги пытаются связаться с вами.
00:00:12
Перейдите в свой почтовый ящик Outlook и нажмите
00:00:15
электронное письмо для ответа на сообщение.
00:00:18
Нажмите «Ответить» в Microsoft Teams.
00:00:21
Microsoft Outlook также позволяет:
00:00:23
поделиться электронной почтой в приложении Teams.
00:00:26
Для этого просто нажмите на три
00:00:29
здесь точки, затем нажмите «Поделиться с командами».
00:00:33
Откроется окно с предварительным просмотром
00:00:35
сообщение и здесь вы можете ввести
00:00:36
имена коллег по
00:00:38
кому вы хотите отправить сообщение
00:00:40
или напрямую отправьте его на канал.

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résultat(s)
00:00:02
Si estás ausente o desconectado
00:00:05
desde la aplicación del equipo,
00:00:06
Teams te envía automáticamente un correo electrónico
00:00:08
notificaciones para informarle de que
00:00:10
sus colegas están intentando comunicarse con usted.
00:00:12
Vaya a su buzón de correo de Outlook y haga clic en
00:00:15
el correo electrónico para responder al mensaje.
00:00:18
Haga clic en Responder en Microsoft Teams.
00:00:21
Microsoft Outlook también le permite:
00:00:23
compartir el correo electrónico en la aplicación Teams.
00:00:26
Para ello, basta con hacer clic en los tres
00:00:29
puntea aquí y, a continuación, haz clic en Compartir con los equipos.
00:00:33
Se abre una ventana con una vista previa de
00:00:35
el mensaje y aquí puedes entrar
00:00:36
los nombres de los compañeros de
00:00:38
a quién desea enviar el mensaje
00:00:40
o envíalo directamente a un canal.

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résultat(s)
00:00:02
Als u niet thuis bent of de verbinding is verbroken
00:00:05
uit de aanvraag van het team,
00:00:06
Teams stuurt je automatisch e-mail
00:00:08
meldingen om u te informeren dat
00:00:10
collega's proberen je te bereiken.
00:00:12
Ga naar je Outlook-mailbox en klik op
00:00:15
de e-mail om op het bericht te reageren.
00:00:18
Klik op Beantwoorden in Microsoft Teams.
00:00:21
Met Microsoft Outlook kunt u ook
00:00:23
deel de e-mail in de Teams-applicatie.
00:00:26
Om dit te doen, klikt u gewoon op de drie
00:00:29
puntjes hier en klik vervolgens op Delen met teams.
00:00:33
Er wordt een venster geopend met een voorbeeld van
00:00:35
het bericht en hier kun je invoeren
00:00:36
de namen van de collega's naar
00:00:38
aan wie je het bericht wilt sturen
00:00:40
of stuur het rechtstreeks naar een kanaal.

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résultat(s)
00:00:02
Jeśli jesteś nieobecny lub odłączony
00:00:05
z aplikacji zespołu,
00:00:06
Teams automatycznie wysyła Ci e-mail
00:00:08
powiadomienia informujące Cię, że
00:00:10
Koledzy próbują się do ciebie dotrzeć.
00:00:12
Przejdź do skrzynki pocztowej programu Outlook i kliknij
00:00:15
e-mail, aby odpowiedzieć na wiadomość.
00:00:18
Kliknij Odpowiedz w programie Microsoft Teams.
00:00:21
Microsoft Outlook umożliwia również
00:00:23
udostępnij wiadomość e-mail w aplikacji Teams.
00:00:26
Aby to zrobić, po prostu kliknij trzy
00:00:29
kropki tutaj, a następnie kliknij Udostępnij zespołom.
00:00:33
Otworzy się okno z podglądem
00:00:35
wiadomość i tutaj możesz wpisać
00:00:36
nazwiska kolegów do
00:00:38
komu chcesz wysłać wiadomość
00:00:40
lub wyślij go bezpośrednio na kanał.

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résultat(s)
00:00:02
Ha távol van vagy lekapcsolódik
00:00:05
a csapat alkalmazásából,
00:00:06
A Teams automatikusan e-mailt küld Önnek
00:00:08
értesítések, amelyek tájékoztatják Önt arról, hogy
00:00:10
kollégák próbálnak elérni Önt.
00:00:12
Menjen az Outlook postaládájába, és kattintson a gombra
00:00:15
az üzenetre való válaszoláshoz szükséges e-mail.
00:00:18
Kattintson a Válasz elemre a Microsoft Teams-ben.
00:00:21
A Microsoft Outlook lehetővé teszi a
00:00:23
megoszthatja az e-mailt a Teams alkalmazásban.
00:00:26
Ehhez egyszerűen kattintson a háromra
00:00:29
pontok itt, majd kattintson a Megosztás csapatokkal elemre.
00:00:33
Megnyílik egy ablak előnézetével
00:00:35
az üzenet, és itt megadhatja
00:00:36
a kollégák nevét
00:00:38
akinek szeretné elküldeni az üzenetet
00:00:40
vagy közvetlenül küldje el egy csatornára.

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