Outlook - Reply to and react to a Teams conversation in an e-mail Tutorial

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to manage email notifications from Microsoft Teams and share emails within the Teams application effectively.

Chapitres :

Introduction
In today's collaborative work environment, staying connected with your team is crucial. Microsoft Teams facilitates communication, but sometimes you may be away or disconnected. This guide will help you understand how to respond to email notifications from Teams and share emails within the application.
Receiving Email Notifications from Teams
When you are away from the Teams application, it automatically sends email notifications to your Outlook mailbox. These notifications inform you that colleagues are trying to reach you. To manage these notifications effectively, follow these steps: - Check your Outlook mailbox for emails from Teams. - Open the email to view the message from your colleague.
Responding to Messages
To respond to a message received via email from Teams, you can: 1. Click on the 'Reply' button in the email. 2. Alternatively, you can respond directly within Microsoft Teams for a more integrated experience.
Sharing Emails in Teams
Microsoft Outlook allows you to share emails directly in the Teams application. To do this, follow these steps: - Open the email you wish to share. - Click on the three dots (more options) in the email interface. - Select 'Share to Teams' from the dropdown menu. - A window will open displaying a preview of the message. Here, you can enter the names of the colleagues you want to send the message to or choose to send it directly to a specific channel.
Conclusion
Managing communication through Microsoft Teams and Outlook is essential for effective teamwork. By understanding how to respond to email notifications and share emails within Teams, you can enhance your collaboration efforts and ensure that you stay connected with your colleagues.

FAQ :

How do I respond to colleagues trying to reach me when I'm away?

If you are away or disconnected from Microsoft Teams, you will receive email notifications in your Outlook mailbox. You can click on the email to respond directly to the message.

Can I share an email from Outlook to Teams?

Yes, you can share an email from Outlook to Microsoft Teams. Click on the three dots in the email, then select 'Share to Teams' to send the email content to a colleague or a channel.

What happens if I miss a message in Teams?

If you miss a message in Teams, you will receive an email notification in Outlook informing you that colleagues are trying to reach you.

What is the purpose of the three dots in Outlook?

The three dots in Outlook represent 'More Options' and allow you to access additional features, such as sharing the email to Teams.

Quelques cas d'usages :

Responding to Colleagues While Away

When you are away from your desk, you can still stay connected with your team by checking your Outlook mailbox for email notifications from Microsoft Teams. This allows you to respond promptly to any urgent messages.

Sharing Important Emails with Teams

If you receive an important email that needs to be discussed with your team, you can easily share it in a Teams channel. By using the 'Share to Teams' feature in Outlook, you can ensure that all relevant team members are informed and can contribute to the discussion.

Managing Communication Across Platforms

Utilizing both Microsoft Teams and Outlook allows for efficient communication management. You can respond to messages in Teams while also keeping track of emails, ensuring that no important communication is missed.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, and note-taking features.

Email Notifications

Messages sent to your email account to inform you of new activities or communications, such as attempts to contact you by colleagues.

Share to Teams

A feature in Microsoft Outlook that allows users to share email content directly into a Microsoft Teams channel or chat.

Three Dots (More Options)

An icon in applications that indicates additional options or settings are available when clicked.

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If you are away or disconnected

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from the team's application,

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Teams automatically sends you e-mail

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notifications to inform you that

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colleagues are trying to reach you.

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Go to your Outlook mailbox and click on

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the e-mail to respond to the message.

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Click on Reply in Microsoft Teams.

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Microsoft Outlook also allows you to

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share the e-mail in the Teams application.

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To do this, simply click on the three

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dots here, then click on Share to Teams.

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A window opens with a preview of

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the message and here you can enter

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the names of the colleagues to

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whom you wish to send the message

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or directly send it to a channel.

Mandarine AI: WHAT YOU SHOULD KNOW

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