Teams - Respect your right to disconnect with Insights Tutorial

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Objectifs :

This video aims to introduce users to the key features of the Viva Insights application, focusing on how to effectively close the workday, self-analyze well-being, and engage in relaxation techniques.

Chapitres :

  1. Introduction to Viva Insights
    In this video, we will explore the essential features of the Viva Insights application. This tool is designed to help users close their workday effectively, self-analyze their well-being, and engage in relaxation exercises.
  2. Adding Viva Insights to Microsoft Teams
    To begin using Viva Insights, you need to add the application to Microsoft Teams. Click on the three ellipses in the Teams interface and search for 'Viva Insights.' Once added, the application will automatically integrate into the left-hand menu, allowing easy access every time you start Teams.
  3. Closing Your Workday with Viva Insights
    Upon launching the Viva Insights application, you will find various services, including a module dedicated to closing your day. Follow these steps to establish a closing ritual: 1. **View Your Schedule**: Click on the 'Activity' tab in the left-hand menu and select the Viva Insights notification. This will display your schedule for the following day, including all appointments and meetings, providing an overview without needing to access Outlook or Teams calendar. 2. **List Your Tasks**: Viva Insights encourages you to write down your tasks for the next day. This feature is connected to the Microsoft To Do application, ensuring you remember all tasks and helping to clear your mind. 3. **Engage in Relaxation Activities**: Finally, Viva Insights offers various activities to help you conclude your day healthily and relaxed. Options include: - A one-minute breathing exercise to combat stress. - A three-minute meditation technique to connect your mind and body. - A ten-minute meditation video for relaxation. - A self-analysis tool to reflect on your mood and feelings about the day.
  4. Setting Office Hours and Ritual Reminders
    With Viva Insights, you can customize your office hours. Click on the three ellipses at the top right of the page, then navigate to 'Settings.' In the 'Work Week' tab, you can define your working days and hours. Additionally, in the 'Virtual Journey' tab, you can program your end-of-day ritual, including setting daily reminders for the days and times you wish to be notified.

FAQ :

What is Viva Insights?

Viva Insights is a Microsoft application designed to help users improve their work-life balance by providing insights into their productivity and well-being, along with tools for managing daily tasks and activities.

How do I add Viva Insights to Microsoft Teams?

To add Viva Insights to Microsoft Teams, click on the three ellipses in the Teams interface, search for the Viva Insights application, and add it. It will then integrate into the left menu for easy access.

What are the steps to close my workday using Viva Insights?

To close your workday using Viva Insights, follow these steps: 1) Click on the Activity tab and select the Viva Insights notification. 2) Review your schedule for the next day. 3) Write down your tasks using Microsoft To Do. 4) Engage in relaxation activities such as breathing exercises or meditation.

Can I set my office hours in Viva Insights?

Yes, you can set your office hours in Viva Insights by clicking on the three ellipses at the top right of the page, selecting settings, and then adjusting your working days and hours in the Work Week tab.

What types of relaxation activities does Viva Insights offer?

Viva Insights offers various relaxation activities, including one-minute breathing exercises, three-minute meditation techniques, ten-minute meditation videos, and self-analysis prompts to reflect on your mood and feelings.

Quelques cas d'usages :

Daily Work Routine Enhancement

Professionals can use Viva Insights to enhance their daily work routine by integrating the application into Microsoft Teams. By following the closing ritual, they can effectively manage their tasks, reflect on their day, and engage in relaxation techniques, leading to improved productivity and reduced stress.

Team Well-Being Initiatives

Organizations can implement Viva Insights as part of their team well-being initiatives. By encouraging team members to use the application for daily reflections and relaxation exercises, companies can foster a healthier work environment and improve overall employee morale.

Task Management Integration

Using the integration with Microsoft To Do, users can streamline their task management process. By writing down tasks for the next day within Viva Insights, they can ensure that nothing is overlooked, leading to better organization and efficiency in their work.

Stress Reduction Programs

Viva Insights can be utilized in stress reduction programs within workplaces. By incorporating breathing exercises and meditation techniques into daily routines, employees can learn to manage stress effectively, enhancing their overall well-being.

Personalized Work Schedules

Employees can personalize their work schedules using Viva Insights by setting specific office hours and reminders. This feature helps maintain a work-life balance, ensuring that employees are aware of their working hours and can plan their personal time accordingly.

Glossaire :

Viva Insights

A Microsoft application that helps users manage their work-life balance by providing insights into their well-being, productivity, and daily activities.

Microsoft Teams

A collaboration platform developed by Microsoft that integrates workplace chat, video meetings, file storage, and application integration.

Activity tab

A section within the Viva Insights application where users can view notifications and manage their daily activities.

Microsoft To Do

A task management application that helps users create and manage their to-do lists, allowing for better organization of tasks.

Breathing exercises

Techniques that involve focused breathing to promote relaxation and reduce stress.

Meditation

A practice that involves focusing the mind to achieve a mentally clear and emotionally calm state, often used for relaxation and stress relief.

Self-analysis

The process of reflecting on one's thoughts, feelings, and behaviors to gain insight into personal well-being.

résultat(s)
00:00:02
In this video, we'll take a look
00:00:05
at Viva Insight's key features,
00:00:07
such as the ability to close your work day,
00:00:10
selfanalyze your well-being,
00:00:11
and relax with breathing exercises.
00:00:13
If you don't already have it,
00:00:16
you can add the Viva Insight application
00:00:18
to Microsoft Teams by clicking on
00:00:20
the three ellipses and searching
00:00:21
for the Viva Insights application.
00:00:28
The application will automatically integrate
00:00:29
into the menu on the left and to find it
00:00:33
every time you start the application.
00:00:34
Once you've launched the
00:00:36
Viva Insight application,
00:00:37
you'll find a range of services,
00:00:39
including a module for closing your day.
00:00:41
To do this, click on the Activity tab
00:00:43
in your left hand menu and click on
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the Viva Insight notification.
00:00:47
From then on, you'll be able to
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start closing your day and this can
00:00:53
become a ritual that helps you finish
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your working day on a high note.
00:00:58
First step in the ritual,
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Viva Insight will display your
00:01:02
schedule for the following day,
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with all the appointments
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meetings scheduled for the day.
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It's another way of consulting your
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agenda without having to go into
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your Outlook or team's calendar.
00:01:13
Second step of the ritual Viva
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Insight suggests that you write down
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your tasks for the following day.
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This step is connected to the
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Microsoft TODO application so that you
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don't forget any task to do for the
00:01:27
following day and to lighten your mind.
00:01:36
3rd and final step,
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Viva Insight offers you various
00:01:40
activities to bring your day
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to a healthy, relaxed close.
00:01:43
A one minute breathing
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exercise to Combat Stress,
00:01:46
a 3 minute meditation technique to
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analyse your body and link mind and body,
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a 10 minute mediation video to
00:01:53
relax and finally a little self
00:01:56
analysis on your mood or your
00:01:58
feelings about the day just gone.
00:02:00
With Viva Insight you can set your
00:02:03
office hours by clicking on the three
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ellipses at the top right of the page.
00:02:08
Then on settings.
00:02:12
In the Work Week tab you can set
00:02:15
your working days and hours.
00:02:16
In the Virtual Journey tab,
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you can program your end of day ritual
00:02:20
with or without a daily reminder,
00:02:23
the days and times you wish to be notified.

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