Teams - Restrict a Document to Certain Team Members Tutorial

Restrict access to your documents in Microsoft Teams and choose who can view them. Find out how to restrict access to a specific group of people and secure your confidential information.

1:50
1040 views

00:00:05

whether public or private,

00:00:07

all channel members have access.

00:00:09

It's possible to restrict access to a select group of individuals of your choice.

00:00:14

To do this,

00:00:15

go to your team's SharePoint site.

00:00:19

Then click on the gear icon in the top right

00:00:21

corner and in the contextual menu select site permissions.

00:00:26

In

00:00:27

the new display,

00:00:28

click here to access the advanced permission settings.

00:00:31

A page opens where you find the existing groups.

00:00:34

At the top left,

00:00:35

click on create group.

00:00:39

Here you can set up this new group,

00:00:41

for example,

00:00:42

by designating the owner and giving the group the permissions of your choice.

00:00:47

When you're done,

00:00:48

click on create at the bottom of the page.

00:00:54

In this new window,

00:00:56

you will be able to add individuals of your choice using the new button.

00:01:08

The group is now created and contains the members you selected.

00:01:13

Return to SharePoint to assign the group to a folder or document.

00:01:18

When you right click on a folder or document,

00:01:20

this menu appears.

00:01:22

Click on manage access.

00:01:25

You will find the existing groups and the permissions linked to this folder.

00:01:29

Press the plus button and enter the name of the group you just created.

00:01:34

Your new group has access to the folder with the permissions you've assigned.

00:01:39

Remove access from other groups.

00:01:41

This folder is now only accessible to the members you've chosen.

00:01:45

This restriction applies even if the folder is

00:01:48

in a public channel in Microsoft Teams.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

3462 Views

E-learning Advanced

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

1308 Views

Microsoft Video Training Teams – Advanced

Dive into advanced features such as live event management, third-party app integration, and security from team creation. Boost collaboration...

Cours E-learning

ALL COURSES