SharePoint: Introduction to SharePoint Online tools Replay

In this video, you will learn about SharePoint, one of the collaboration and storage tools available in Microsoft 365. SharePoint allows teams to work together, store and share files, and collaborate on documents in real-time.
You can access SharePoint sites through the Office 365 subscription and use features like document libraries, version history, and co-authoring.
SharePoint is a powerful tool for enhancing collaboration and productivity within organizations.
This tutorial will provide you with a comprehensive introduction to SharePoint Online tools, helping you make the most of this valuable resource.

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Available in Microsoft365

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These sessions are related to getting started off this application

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and this particular one is entitled Introduction to SharePoint Online.

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My name is Stephen Ryan and I'll be your trainer for this short session.

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Just a few things, instruction-wise, housekeeping-wise before we get going.

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Please don't try to take any other calls if possible.

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Obviously, if you need to and it's urgent then, by all means, do so.

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But if you can avoid it, then that would be useful.

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Put your phone in mute then unmute if you want to ask a question any time

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during the session.

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And lastly, stay active on the PC just to stop against standby mode.

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OK, so in this short session, we'll introduce some fundamentals

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of the SharePoint Online environment in Office 365.

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I'll start by looking at document libraries and how to drop files in the library

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and upload files into folders in the library.

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We will then discuss how to share files stored in SharePoint Online

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and how to edit files using the online version of the Office suite of applications.

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Lastly, we will look at how to synchronise online data with your local computer

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so you can continue working even when you're offline.

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It isn't really a training session as such, it's a way to get started Office 365

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and our objectives are to discover and understand

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how to navigate around SharePoint Online

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and try and use some of its key features and tools here nice and quickly.

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So first of all, we'll look at Document libraries.

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So Document libraries in SharePoint Online are sites generally in SharePoint Online

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allow you to work in collaborative teams by storing

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and sharing files and co-editing documents simultaneously.

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They contain document libraries and lists

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and enable users to work collaboratively online.

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So those document libraries provide a secure place for storing your files

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where you and your co-workers can easily find them,

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work on them together, access them from any device anytime.

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So for example, you could use Document library on a site in SharePoint Online

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to store real files related to a specific project or specific client, for example.

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The default site you get in SharePoint Online includes document library already

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and one is created automatically for you when you create a new site.

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You can add additional document libraries to a site as

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and when you need them and this is useful for example

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if you want to restrict access to a set of files.

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Each document library displays a list of those files and folders

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and key information about each item such as who created it,

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when it was last modified and that sort of thing.

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And you can use that information to organise your files

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and make it easier to find them.

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There are several things you can do in a Document library.

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You can add, edit, delete and download documents.

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You can also collaborate and co-author on documents.

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You can control who's got access to a library or folder in a library

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or individual files that are in a library.

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You can track the activity on a file such as when it was last modified

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and also receive notifications when something gets changed.

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You can create custom views for document library as well to add in

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further columns or different views to the library.

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You can share files or folders and others as you'll see in a moment.

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You can add links to a document library to something stored outside,

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so you can add links to the navigation menus.

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Those could be to files located in a different library or possibly

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a link to an external web page for example as well.

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You can also highlight links and files and folders in the document library

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so others can get to them more quickly

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by making them a highlighted item in the list.

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So you can see on this screen a document library with a few files inside it.

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You can see a menu up here that says New, Upload, Quick edit and Sync.

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We'll go through some of these things in a moment.

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So SharePoint does offer you the ability to store your documents

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for your teams with custom views.

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What we're looking on the first screenshot is the kind of old view

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and the second which is the sort of a modern document library view

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in the second screenshot you can see that's just popped up

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is called a Classic SharePoint view and I'll show you what the difference is

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between those as we get through as well.

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Essentially, you can see the tools available on this library tab over here

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that lets you do things like Modify your current view.

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And we'll see a little bit of that in the demo in a moment.

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So the kind of things you can do to Document library when you right click on it are:

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you can open it, you can share with someone,

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you can collaborate on the document real time, you can look at permissions on the document,

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download it and also you can just look at the version history of documents over time,

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see how many versions of it has been,

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what modifications are made and then potentially open an older item,

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or restore it or delete it if you need to.

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So we're going to the live environment now

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and have a quick look at some of those items.

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I'll just minimise this for a moment and you can see here we are in Office 365.

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I'll just maximise that.

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I am on the landing page.

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So if you want to open up our SharePoint sites,

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you can click on the app launcher up in the top left-hand corner here

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or you can click on the SharePoint tile on the homepage.

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We'll do it from here.

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We will right click on it, make sure opens in a new tab.

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So you can see some recent activity going to the SharePoint training site.

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So I can click on that link for example or I can click on the link over here

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in the navigation menu, or I can click up here in the frequent section as well

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to open up that site.

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So here you can see we are in SharePoint training.

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You can see some recent activity as well and here a document library

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called MOOC Training, for example.

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We can also create our own document library here.

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So from Site contents for example, if you can go to Site contents here

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and then choose New up at the top

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and then on the drop-down list, choose Document Library

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so I'll just create one here called Steve's Files or something.

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If you want to show in the site navigation either do them to appear

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in the menus in the left, yes, we do so I'll just choose Create.

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Now I'll create, start our document library and we can then go into the document library

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and actually add some files, to not let some files to it and so on.

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So here's the empty document library, you can see there called Steve's Files.

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I'm going to upload some files to it, so you can see up at the menu here

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we have an upload option.

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It says here also we can drag files here to upload,

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so I will just show you sort of both approaches, so you click on Upload,

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we can choose files or folders, some browsers allow you to do folders

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and some don't.

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So here we can choose.

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Let's choose an Excel file, for example.

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The document's getting uploaded now to the library

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and then we can see there it's appeared.

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So let's upload another one.

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It's on there.

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Let me do that way.

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So if I just minimise this page a moment and drag that over across.

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OK, I will now just show how we could do the drag and drop,

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just making that a bit smaller.

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We could also drag, let's say an item over here,

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so if I drag that from that file over here.

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Let's drag this across

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and then when I release the button, you'll see it's uploading other items,

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so we can also drag those so you can either choose Upload and browse

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or you can use drag and drop techniques too.

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Drop it there too.

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Now we've got three files in that SharePoint training Steve's Files document library.

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Just having some issues with the shared screen option up there.

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OK.

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So question, you've used Library and uploaded some files to it,

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we can then change the views so at the moment,

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we're looking in this list view.

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So if we go over here on this drop-down listing

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and see we can go to the top tiles view as well.

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And now see the items as tiles rather than as a list.

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I'll switch back to list view again.

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We can also then modify that view somewhat, so if I click on the Plus sign here,

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I can add some further columns to our view.

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So you can create new ones using this option here where I can just show

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and hide existing columns by selecting them from this list here,

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so if I wanted a file size option to be added or created by for example,

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I can do that and then click Apply and it adds those extra columns to my list

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so I can modify the view that way.

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In terms of documents and files, kind of things we can do to them.

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So I select a file from here in the list,

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you'll see the menu changes across the top here.

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So when it's selected, you get, unselected,

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you get that menu when you select an individual file

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or more you get that sort of menu up here.

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That's exactly the same menu you see if you click on the ellipsis button,

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the three dots to the right of the file name.

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If I click on that, I'll get the same colour menu options

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as I do across the top.

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And similarly, if I right click on the document as well over here,

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I get the same menu as well.

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So you can see some of the things you can do here, so I can Open the file.

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So I could open that file in PowerPoint or if I've got the full version

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I can open it.

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So I'm going to open in PowerPoint Online and the online version of PowerPoint

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or I could open in the full version if I have the full app installed locally,

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so the desktop version.

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The other thing I can do to this file here is, so you can see I can Share it,

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Download it, Delete it, Pin it to the top of the list,

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Move it somewhere else, Copy it somewhere else, Rename it.

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We can also look at things like Version history as well,

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so I click on Version history, that will show me

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if there's been multiple versions of that file and any edits and changes to it along the way

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and if any comments have been added, I'd see it in that column over there.

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And when you've got multiple files in this list, you could then use

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the sort of drop-down list over here to see multiple versions

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and I could then restore or view that older version for example,

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if I had more than one in this list.

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Obviously, in this case I've only got the one.

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So we can do that.

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In terms of the view itself, you can see that we're currently in this

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what's called the sort of new mode.

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There's also the option here to return to classic SharePoint.

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When you turn that option on, you go back to the classic SharePoint mode

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that you saw in the previous, the earlier slide.

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You can revert back to it, back to the modern version,

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the modern view again.

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But it can take some 20 minutes, half an hour or a couple of logout logins

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to actually get that refreshed.

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I worked it for the moment, but that's just a way of viewing it

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in the old sort of classic SharePoint view,

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which gives you slightly different menus across the top and so on.

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OK,

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let's go work on a file.

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So we've got some files uploaded to say, we could then open them.

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So if I click on that one over here, for example and choose Open in PowerPoint Online.

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You'll see they'll actually launch the PowerPoint Online,

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the online version of the application, you can see and then get that slide deck

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which is the one that we're actually working on here at the moment,

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for example.

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I could then browse through that, make changes obviously and so on.

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So at the moment, I'm working in the online version of the product.

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If I wanted to switch to the full version again, I got the option

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to do that via a button in here, just Edit in PowerPoint so I click on that,

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then I can open in the full version rather than this online version.

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Let's close it, I don’t want to make any changes for the moment to that.

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So other things you can do here, as said in terms of managing the file,

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so we've just seen there we can open it, we can download that from the local copy for example,

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if you want to do some management stuff we can delete,

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move, rename and so on.

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We can also do sharing.

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So let's switch back to our slide for a moment.

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So that's, remember we mentioned about the older-style view,

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the classic view of SharePoint that's more like what that SharePoint view looks like.

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You get different menu items and tabs across it rather than the sort of buttons

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and drop downs that you see in the newer view.

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So I can upload files using Upload document option.

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Again, you see the old view in the top left corner there.

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We saw the upload option that I used a moment ago in the new version

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and as you can see, you can also drag and drop them in either view,

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you can drag and drop across to those folders, document libraries

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to upload files that way.

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We can also share our files with an external user,

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so it gives you the ability to - in a team sort of site document library,

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for example, you could share documents or folders of people

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who don't otherwise have access to the site or the files.

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When you do share documents and folders, you can decide

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whether people edit them or just view them as you'll see in a moment.

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And there's essentially two ways of sharing.

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You can either share via inviting specific people, which is the Invite people button

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that you can see highlighted on the site at the moment

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and with that, you then invite people by typing in the names,

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email addresses for example in your contacts list in the directory

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that you can find and then decide to share the document with them.

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I'll show you this slide in a moment.

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The other option is to choose the Get a link option just below that

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to provide a link that can be then pasted into another form of media

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like a chat box or an email or instant message, Skype message

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something like that to someone.

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It's just a link you can paste into another place, another location.

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That it's an easy way of sharing documents to everyone in your organisation

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or with people that you need to share with externally

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who wouldn't be if you weren't able to invite by name for example

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and I will show you how to do that in a second.

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Just click back out there and then go back to View.

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OK, so we are in the library,

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the Steve's Files library.

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We want to share a document with someone.

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So I can again select the buttons here and to share, I can choose Share

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from the menu up here that gets just the same place.

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So you see the screen here and then we can see the two options;

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to Invite people and Get a link.

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To invite people here, I need to provide the names of persons

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so I could start to type in the name of the contact that I have.

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So Pierre Skoll the guy, just him or let's try someone else,

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I've got a couple of dummy accounts I can use.

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John Doe, sort of dummy login account, so there's my user

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and I can then allow them to either edit or view that so if I choose Edit,

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I can also provide an extra bit of text to the invitation that says,

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"here you are, John, here's that file you wanted".

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It doesn't really matter what you're typing in there

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but just an optional message essentially you can type to your colleague,

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it's a bit lazy of me so I'll put in a bit of grammar to it.

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So "Here's that file you wanted"

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and then the option here of Send an email invitation or not.

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So if I deselect that option, they won't get the invitation pop in mail,

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I'll choose the sending the invitation

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and they will see that so I can choose that option to Share.

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It will come up in a moment saying Updating item

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and then it will say One item shared.

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You should also see a pop up appearing in my notifications telling me

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that has been shared with another person and I'll get an email message.

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I've just had a ding come through just now that's told me

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that it should be in my mailbox, I'm going to check that in a moment.

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We'll see the other options for sharing in there,

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let's go by this menu this time.

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So I've already shared that document as you remember

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with the Edit options for John Doe.

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I can also choose this one here but the thing with Invite people

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is you're inviting specific people by name that are in your list,

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in your directory listing and I provide their name

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and it's recognised in the directory.

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We get a link, you're just creating a link which can either be kind of like

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an anonymous restricted type link or it can be a corporate links account

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required for this particular domain, for example

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and again that can either be a view or an edit link so you click on that,

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choose Create or Create a link and you can then paste that in,

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so let's say that somebody wants a View links, for example,

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which creates and it will create that link here and I can then just copy

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and paste that into let's say, I've got my Skype for business.

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So if I was having a chat with John Doe in Skype for Business,

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for example, I could then just paste that into there

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and say "here's that link for that document" and just send that link to him.

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He'd get it that way or I could paste into the email just the same sort of thing.

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So that's essentially a link that has a sort of guest access token

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as part of the links so it gives them the link to the document

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and also the guest access privileges depending on

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whether I chose the Choose a view or Edit link.

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I'm not going to bother sending that now but that was a view link.

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We could also choose…

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I just remove that link and create a new one.

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We could also create an edit link

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and again it's just another type of link, right click, copy.

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Again I could paste that into a chat box or onto an email

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and again it looks pretty similar, just aside from token

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with different privileges assigned to that token.

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So when that user clicks on that link

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then they'll get privileges assigned from that token,

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in this case it appeared in the link.

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We also see here, we've got the option for Shared with,

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so Shared with shows you a list of who you're currently shared with.

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You can do Stop sharing from here so you can stop showing a document

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with everyone you shared it with.

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You can click on Advance,

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it then takes us to the more granular level of it…

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of permission assignment on a page so now it's opening up

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a separate tab without permissions on here.

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We'll see a list of admissions that has been assigned

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to that particular file then who's got access and there's our John Doe account

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that we just added as a user type and the commission level

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that's provided when you choose the edit option there,

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it actually contributes so that's the actual commission level

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that's assigned to that user.

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If I just go back to here and choose Stop sharing, to stop sharing,

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it says Disables any guest links or remove all users

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from the file-sharing options which is closed.

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So the only thing I see now is myself.

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This is my login account here, as the owner,

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it's the only person now left in the list so click on Close.

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Just go back to Share again,

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Shared with so you can see there again there's no one on the list.

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Click on Advance to get that permission list again.

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I now see that the only person in there is the SharePoint training owners

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who have full control for that particular item

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because it's moved all the other shared permissions.

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OK so two ways of showing, essentially sharing it

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by specifically specifying a person or a group by name

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or by providing a link and then copying that,

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pasting that link into some other form of media like an email

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or a chat window or something to someone.

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Slides right.

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OK so viewing and editing a file with the benefit of Office online

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so what we're talking about here is the fact that,

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as you saw already, you can open a file, we've got the options of editing

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on the online version or the full version here, we can see a Word document,

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for example you can choose to edit it in the Word

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which is the full version of Microsoft Word

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or you can edit in the browser using Word Online.

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And that's not just from a share.

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If I just switch back to the environment for a moment,

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I just get rid of Skype for business for a second so that also includes

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as I say just opening a document here, not just from when someone shared it with me

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but I can just stay as an Excel file for example,

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I can choose to open an Excel Online or I can open Excel

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and again just like we saw the PowerPoint one that can open up the online version of Excel

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and I can then start to modify and work with that document.

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The use of the option, Edit in Excel to open up

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in the full version of an open Excel 2016 or whatever version of Office

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it is you have and then open it in a full version of the online version.

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When you're working with…

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I just cancel that, I don't need to do that for now.

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When you're working with online applications such as these

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then your changes are made immediately.

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So if I choose access, deselect that and choose New,

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and so I can create a new Word document here for example,

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I'll just create a dummy document with not much text in it.

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So notice here, I'm creating a new Word document that opens up

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Word Online automatically.

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There is this document saved that hasn't really got a name yet,

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I'll just put in a load of blump, and if you notice as I start typing in the letters

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it says Saving across the black screen up here,

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and then a few seconds later it'll say Saved,

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so it's automatically saving your text as you type

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because you are working the online version of the application.

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Give it a few seconds it will come back and say Saved in a moment,

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there you go, and that's the difference in working in the online version of the apps

00:22:50

and working in Word, so you'll see that on the file menu

00:22:54

in Word Online for example there's no save option,

00:22:56

there's a Save as so I can save it as something else

00:22:58

but there's no save option because I don't need to because it is saved automatically.

00:23:02

If I open the file in Word and work with it in the full version of Word 2016.

00:23:15

I'm just opening up another page in another screen,

00:24:38

it's lagging unfortunately today,

00:24:40

if it doesn't open up I'll just deal with a different file.

00:24:43

There we go.

00:26:02

Someone else is working on that document,

00:26:03

I'll do a different document.

00:26:08

Save as.

00:26:26

Back into Steve's files again.

00:26:42

I'll do it in the excel file this time.

00:26:48

Access to that document Excel online that we saw earlier.

00:26:52

Let's wait for that to load completely.

00:26:55

Then you see the menu at the top.

00:26:59

So I choose Edit in Excel and open Excel 2016.

00:27:24

OK.

00:27:25

So now we've got to put it in the Excel 2016 version

00:27:27

and we can then work on that with all the full capabilities up here,

00:27:31

I have to choose Edit mode again, just put it into edit mode,

00:27:34

but that just shows you how you can work in the two different versions,

00:27:36

so obviously in this version you've got a save menu and a save as

00:27:40

and so on for the menu item because that can be worked on

00:27:42

and saved obviously locally, and because you're working not in the online version

00:27:47

if you need to make changes, you need to save them manually yourself.

00:27:51

That's obviously the big difference between doing that and working

00:27:54

in the online version where those changes are updated automatically for you,

00:27:57

on the fly, as you're working.

00:28:00

OK, I'll just close that down.

00:28:02

Don't need that open anymore.

00:28:05

Ok.

00:28:08

Just to confirm, when you're editing online in Office 365,

00:28:13

your files are saved automatically and if you edit a file while you're working offline with it

00:28:18

you'll need to upload it back into the library.

00:28:20

If open a document with more than one app choice,

00:28:23

so for example if you've got the same app on your computer, your local version,

00:28:28

you will need to choose between the two as you saw there with the option

00:28:31

of opening the online version or the full version of Excel, for example.

00:28:35

Obviously, if you don't have that application,

00:28:37

you won't be able to open in full version.

00:28:43

So we could be working as we said on different files,

00:28:46

let's just switch back to the slides for a moment, working in the browser-based version,

00:28:49

working the full version.

00:28:50

But at some point, we're going to have to perhaps select those files out of sync,

00:28:56

if you have worked on the file locally and worked on it offline.

00:29:00

So we need to have some form of synchronisation.

00:29:02

So we have that sync option as we'll see in the menu item in a moment

00:29:05

that allows us to synchronise those files to our local folder on our computer,

00:29:09

and you can then work directly on it in File explorer

00:29:12

and access your files even when you're offline.

00:29:15

So this can be very useful obviously if you're going to be disconnected

00:29:17

from a network, you want to work in a hotel or work from home on them

00:29:20

and you're not connected to network, you can synchronise files,

00:29:24

work on them offline and then when you come back online again

00:29:26

you can re-sync and those changes you made while you worked at them at home

00:29:29

could be re-synced back to the files based in the cloud and vice versa.

00:29:34

So when you're online, any changes you make or others make

00:29:37

in the document library will sync between your document library

00:29:40

in your computer locally.

00:29:41

So we can see we've got a sync option up here,

00:29:43

in fact the items have changed slightly in their look and feel,

00:29:47

they don't quite look like this now but the same options are available

00:29:50

and the same menu items, they just look slightly different, they have just changed slightly,

00:29:55

as I'll show you in a moment, but you can see you get the sync button up here,

00:29:58

when you click on Sync you'll get a pop-up dialog box,

00:30:02

that looks a little bit like this that says Sync this library to your device,

00:30:05

and then a Sync now button, you'll also see a link

00:30:07

to get the latest version of them both, one Drive business app

00:30:10

in case you've got an older version or not, you haven't got any version installed at all,

00:30:14

for example, you'll see that link on that pop up

00:30:16

that comes up on your page.

00:30:20

When you're working on those documents, you'll see you've got your local version here,

00:30:24

so this is an example of a file in our local document storage location,

00:30:29

and we can see the files in the SharePoint library online

00:30:34

and we'll see that perhaps the files are currently synchronised

00:30:37

or not synchronise, you'll see slightly different icons as you'll see,

00:30:39

I'll show you the live environment in a moment to show you the difference.

00:30:42

When you see a little green tick, or a little white tick on a green circle

00:30:46

I should say, that's showing you that it's currently synchronised.

00:30:49

If you see these little blue arrows, it's showing it's in the process

00:30:52

of being synchronised, and if you see the sort of red type X

00:30:55

then it hasn't yet been synchronised for some reason,

00:30:57

so it gives you a visual representation of the current synchronisation status,

00:31:02

you know whether they've been updated or not yet.

00:31:05

Let's have a look at that in the live environment.

00:31:09

I'll just switch back out here.

00:31:14

So you see the sync option up here, so if I deselect the files

00:31:17

you'll see with that sync option up here, slightly different as I said

00:31:19

than the view on slide that's changed slightly, click on that to sync this library

00:31:23

to your computer, then say Sync this library to your device for easy access,

00:31:28

there's the link to get the just OneDrive app,

00:31:30

and there's the Sync now button that let's you synchronise,

00:31:33

you should then see a button that pops up and says "we're working on it",

00:31:38

something that says Sync the library Steve's files from SharePoint training,

00:31:43

it shows you the url link to it, you'll find your documents in file explorer

00:31:46

and it shows you where it's going to be saved and you click on Sync now,

00:31:49

it will say "we're getting those things ready to be synced",

00:31:53

and then you can go and view those files in that synchronised folder,

00:31:56

so your files are syncing as we speak,

00:31:58

go and take a look and watch them come in, and you can click on Show my files

00:32:01

which then opens up that folder and shows you those files.

00:32:06

I'll just drag it across in a separate window, you go up here

00:32:10

and you'll see a pop up saying about you can always check on OneDrive Business

00:32:13

to see the sync on your files, and there we can see those documents

00:32:17

and what's been changed on them.

00:32:21

See that's a green tick down there showing you which files were synchronised

00:32:24

and so on.

00:32:26

If I make a change to something and then re synchronise,

00:32:32

those changes will be updated on the document.

00:32:35

Let's go back to Steve's files.

00:32:49

You also get in the bottom right-hand side here

00:32:57

your syncing files option, I can see that OneDrive Business tool,

00:33:01

it says it is currently syncing files, One item remaining, you can then click on that

00:33:06

which will give you the option to open that folder again

00:33:09

if you hadn't already got it open.

00:33:09

You can also right click on that to see the menu item in there,

00:33:13

so things like you can Pause, Syncing, Sync now, Stop syncing a folder,

00:33:17

Repair if it's gone out of sync or something,

00:33:19

Sync a new library or just Open your folder.

00:33:26

We've already chosen Sync now, so it's in the process of syncing anyway

00:33:29

so you can see that going on at the moment.

00:33:32

So that's a way of synchronising your files, keeping up to date,

00:33:35

work on them offline, come back online again re-sync

00:33:38

and get those files back in sync again, and as I said

00:33:40

if you've got the green tick showing here, you know your files are in sync with each other

00:33:44

and that's all working successfully.

00:33:47

You'll find that if I just go back out a bit out of here,

00:33:51

if I've had any previous…

00:33:54

you see at the moment, that's Steve's files again,

00:33:56

it's got the little blue arrows on there, I think very small

00:33:59

but you just about see it that shows it's currently in syncing mode at the moment,

00:34:02

it is in the process of syncing, whereas these other folders up here

00:34:04

from other things I've synced before in different folders

00:34:07

have already been done and they're up to date, for example.

00:34:12

There's one there, there's another one in there,

00:34:16

and that's the ones for Steve's files that are syncing at the moment.

00:34:24

Those are the buttons in there, and then once you've got that syncing successfully

00:34:29

as we saw a moment ago you should see a sort of similar list of files

00:34:33

obviously in your local directories, you can see on here,

00:34:36

so we've got four files here that are synced,

00:34:38

and then we can see the list of files from the document library,

00:34:41

there's a screenshot or a snap of that screen over there on the right side

00:34:43

just to show you when they're fully synced, roughly what it would look like,

00:34:47

two sets of files looking the same.

00:34:54

So as I mentioned at the beginning of the session,

00:34:56

this isn't really a training session, it's just a way to get started with Office applications,

00:34:59

in this case the SharePoint Online part of the Office 365 suite.

00:35:03

So the feature we briefly looked at this session help you to share

00:35:08

and collaborate with your co-workers on documents online and offline.

00:35:11

Sharepoint Online provides a cloud base storage location for your organisation's files

00:35:15

so you can then easily be shared with your co-workers,

00:35:17

you can use SharePoint Online sites to create team sites,

00:35:20

upload and share documents to the colleagues, you can open documents

00:35:24

in the full Office version if you have it, or in the online version

00:35:26

if you don't have access to the full one.

00:35:28

So for example, if you are in the hotel or a remote location with a laptop

00:35:32

that doesn't have those locally installed, it doesn't matter,

00:35:34

as long as you've got access to the Internet, even if you don't have your laptop with you,

00:35:38

if the hotel or remote office has got a PC that you could use

00:35:41

and get connected to the Internet then you can log into Office 365,

00:35:44

open up documents from SharePoint

00:35:47

or from OneDrive if you are using OneDrive, and access your documents

00:35:51

and work with them using the online application suite, Excel,

00:35:55

Word, PowerPoint, OneNote, etc.

00:35:58

So you can open them in the full version or the online version

00:36:01

and edit and view them, you can also use real time co-authoring capabilities

00:36:05

as well if you want to collaborate with colleagues simultaneously

00:36:07

on online documents, and even when you're working with those people

00:36:11

in co-authoring mode, real time co-authoring,

00:36:14

you'll see a pop up flag that shows you who's working on the doc

00:36:18

at the same time as you and whereabouts in the doc they are working

00:36:20

so you don't have a conflict of interest in the same section of the document for example,

00:36:25

it warns you about that and lets you know where they're working

00:36:27

and what they're up to.

00:36:28

Then obviously the synchronisation feature we looked at last lets you work

00:36:32

with files even when you're working offline then re synchronise it back again

00:36:35

when you're back online again.

00:36:39

OK.

00:36:44

So this is where we normally have a quick Q&A session,

00:36:46

and then we'll finish off here,

00:36:47

that concludes the short session.

00:36:50

Thank you for your attention and I hope that it can make the best use

00:36:52

of these resources and the session going forward.

00:36:55

Thank you once again.

Mandarine AI: WHAT YOU SHOULD KNOW