OneDrive - Store files in conversations Tutorial

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Objectifs :

This document aims to provide a comprehensive overview of how Microsoft Teams integrates with SharePoint and OneDrive for file storage and sharing, highlighting the differences in usage based on the type of conversation (private or channel-based).

Chapitres :

  1. Introduction to Microsoft Teams Integration
    Microsoft Teams is a powerful collaboration tool that seamlessly connects with other Microsoft 365 applications, notably SharePoint and OneDrive. Understanding how these integrations work is essential for effective file management and collaboration within Teams.
  2. File Storage in Private Conversations
    In private conversations within Microsoft Teams, OneDrive is the primary application used for file storage. When you share a file, regardless of its type, it is automatically saved in your personal OneDrive space. This ensures that your shared files are easily accessible and organized.
  3. Accessing Shared Files
    To find all your sent files in OneDrive, follow these steps: - Click on the OneDrive tab located in the menu on the left side of the application. - Select 'My Files'. - Navigate to the 'Microsoft Teams Chat Files' folder to view all files shared in your Teams chats.
  4. File Storage in Channels
    For channel conversations, the Files tab is linked to a folder in the default document library of the SharePoint team site. Each Private or Shared channel has its own dedicated SharePoint site, where files are stored and managed.
  5. Updating Files in SharePoint
    Whenever you add or update a file under the Files tab in Teams, you are accessing the SharePoint site. There are two methods to open the SharePoint site for further file management: 1. Right-click on the tab and select 'Open in browser'. 2. Click on the folder you wish to open with SharePoint and select 'Open in SharePoint'. Choosing either option will open SharePoint in a new tab in your web browser, allowing for more extensive file management capabilities.

FAQ :

How does Microsoft Teams integrate with OneDrive?

Microsoft Teams uses OneDrive for file storage in private conversations. When you share a file in a private chat, it is automatically stored in your personal OneDrive space, allowing you to access it later.

Where can I find files shared in Microsoft Teams?

You can find shared files by clicking on the OneDrive tab in the left menu, then navigating to 'My Files' and selecting the 'Microsoft Teams Chat Files' folder.

What is the difference between SharePoint and OneDrive?

OneDrive is primarily for personal file storage and sharing, while SharePoint is designed for team collaboration and document management, providing a centralized location for team files.

How do I access SharePoint from Microsoft Teams?

You can access SharePoint by right-clicking on a tab in Teams and selecting 'Open in browser' or by clicking on the folder you wish to open and selecting 'Open in SharePoint.'

What is a document library in SharePoint?

A document library in SharePoint is a storage area where files are organized and managed, allowing team members to collaborate on documents and track changes.

Quelques cas d'usages :

File Sharing in Private Conversations

When collaborating with a colleague on a project, you can share files directly in a private chat in Microsoft Teams. These files will be stored in your OneDrive, making it easy to manage and access them later.

Collaborating on Team Projects

In a team setting, you can use the Files tab in Microsoft Teams to access documents stored in SharePoint. This allows team members to work on the same files simultaneously, improving collaboration and productivity.

Managing Document Libraries

For teams that need to manage a large number of documents, using SharePoint's document libraries can streamline the process. You can organize files by project or department, making it easier for team members to find and collaborate on necessary documents.

Accessing Files from Different Devices

With OneDrive and SharePoint, you can access your files from any device. This is particularly useful for remote work, as you can share and collaborate on documents regardless of your location.

Using Private Channels for Confidential Projects

When working on sensitive projects, using private channels in Microsoft Teams allows you to share files securely with a select group of colleagues, ensuring that confidential information is protected.

Glossaire :

Microsoft Teams

A collaboration platform that integrates with Microsoft 365 applications, allowing users to communicate and collaborate through chat, video calls, and file sharing.

Microsoft 365

A cloud-based suite of productivity applications and services offered by Microsoft, including Word, Excel, PowerPoint, SharePoint, and OneDrive.

SharePoint

A web-based collaboration platform that integrates with Microsoft 365, used for storing, organizing, sharing, and accessing information from any device.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device, facilitating file sharing and collaboration.

Files tab

A section within Microsoft Teams where users can access and manage files shared in a specific channel or chat.

Document library

A storage location in SharePoint where files and documents are organized and managed, allowing for collaboration and version control.

Private channel

A type of channel in Microsoft Teams that restricts access to a specific group of users, allowing for confidential discussions and file sharing.

Shared channel

A channel in Microsoft Teams that allows collaboration between different teams or organizations, enabling file sharing and communication.

résultat(s)
00:00:02
Microsoft Teams is connected to
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other Microsoft 365 applications,
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including SharePoint and OneDrive.
00:00:11
These two applications have different
00:00:13
uses depending on where you are
00:00:16
conversing with your colleagues.
00:00:17
In a private conversation,
00:00:19
the application used for file
00:00:21
storage will be OneDrive.
00:00:23
When you share a file,
00:00:25
regardless of its type,
00:00:26
it will be automatically stored
00:00:28
in your personal OneDrive space.
00:00:35
You can find all your sent files by
00:00:37
clicking on the OneDrive tab in the
00:00:40
menu on the left of the application,
00:00:42
then My Files and click on the Microsoft
00:00:45
Teams Chat Files folder in Microsoft Teams.
00:00:48
The Files tab of each channel is connected
00:00:50
to a folder in the default document
00:00:53
library of the SharePoint team site.
00:00:56
The Files tab of each Private or Shared
00:00:59
channel is connected to the default document
00:01:01
library of the SharePoint site specifically
00:01:04
created for that private or shared channel.
00:01:07
Whenever you add or update a file
00:01:09
under the Files tab or any tab,
00:01:12
you access the SharePoint site.
00:01:14
To do this you have two options.
00:01:16
First option go to your tab,
00:01:18
right click the tab and select
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Open in browser.
00:01:22
Second option go to your tab and click
00:01:25
on the folder you wish to open with
00:01:28
SharePoint and select Open in SharePoint.
00:01:31
Once you choose one of these options,
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SharePoint will automatically open
00:01:35
in a new tab in your web browser.

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