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My name is Dina and I will be your trainer today. To begin with, I would like to inform you that you have the possibility to ask questions during this live session via chat and you will also find the answers on our blog the following week.
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Be advised that this webinar is being recorded. You will have the opportunity to view it soon after on our MOOC platform.
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Before I start this presentation and in order to ensure that it runs smoothly, it is important to listen to the following instructions carefully. There are precisely two. The first one is:
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On your end all the participants microphones have been switched off. As you may all know, some of you may be working in an open space environment, so those are just cautionary measures to avoid unpredictable or unwanted background noise.
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The second and last one is: Remember to keep your computer screen active at all times
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by wiggling the mouse every now and then.
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It is very important not to let your PC go into sleep mode as this will cause the interruption of the video and you will find yourself kicked out of this online session.
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The inconvenience here is that you will have to repeat the login steps all over again to get back in it.
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This is not going to be a training session. It is not from a technical point of view that we are going to address this session. Instead we are going to focus on a faster new approach to work while advocating or embodying best practices.
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Driving Teams Adoption is enabling the modern workplace with Office 365 and we're going to see this together.
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I don't think I have ever been to an online session that was so overbooked so I really want to thank you all for showing such enthusiasm about our product.
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During this 30-minute session here are the items we will be discussing: The introduction on "Why change?"
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We'll see what the purpose of using Teams is, in what way and for whom.
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We'll find out how to organize that transformation and how to offer teams support.
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This will also be followed by a few good practices and your conclusion.
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The objectives here are to identify the steps to drive adoption and to turn towards a transition approach.
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The evolution of the way we work.
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Well before you,
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you have an idea of what past conditions looked like. Back then, employees spent the whole day in the office, behind a desk, with a landline telephone, getting up only to attend weekly meetings
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in a conference room next door. Well, those days are long gone. These days,
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telework, nomadism, business travels are very common in companies. According to studies,
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employees are 4 times more likely to work in mobility today than in 2007.
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Today we can work, communicate and collaborate anytime from anywhere, and via many tools and especially with the software Microsoft Teams.
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What is collaboration? How do we work today?
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First, imagine yourself at the center of the company,
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in your own organization, being surrounded by
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all your colleagues.
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We can view different teams working on different projects internally.
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I want you to also imagine yourself floating over that structure, so you can have a panoramic view
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on the whole company.
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Now, you're looking down and you can actually see every single colleague working and you understand their role in the company better. You see how you're exchanging on every project
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and also that you are exchanging with outside personnel, external partners, subcontractors, vendors.
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You have to work inside the loop and outside the loop.
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What is collaboration? To collaborate means to work towards the same results with several people and, for instance, by creating a document, setting up a project, etc.
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But the problem lies when emails are heavily used as a collaboration tool.
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Emails are indeed a very bad place to store permanent information.
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Understand that collaboration increases the teams flexibility and capacity to adapt.
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Team members will begin to embrace change rather than fear it and will most likely learn to turn a potentially problematic situation into an opportunity.
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How do you change
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your ways? How do you get rid of old habits?
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This is the Current State representing
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the supervisor writing down a list of tasks and then distributing them or assigning them to each employee. So it goes from the top to the bottom. That's the way we are actually working today.
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For instance, sending an email with an attachment to 12 employees in your organization to update a presentation is quite unproductive.
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Imagine an Excel spreadsheet with 12 people. So here I am updating the spreadsheet. I'm saving it and attaching it to an email, sending it to another colleague. This one is doing the same thing and then proceeding to the next one and the next one. In the end I get that spreadsheet back, but it hass been going back and forth among us.
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We have been saving it either local in our inbox or on our desktop or some other location. But in the end we have given it so many titles: version 1, version 2, version 3.
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"Final version". No, this is the "one". Seriously, can you imagine how chaotic this would be? You wouldn't even know what is the most updated version. Here is the delay.
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Now we want to move,
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change long-standing practices of collaboration to a new tendency because the tendency is likely for an employee to drop a document in Microsoft Teams and then directly use the co-editing feature or possibly via Office Online or the local application itself.
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Evolution of the way we work will have
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a profound impact on the change of corporate culture.
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Only employees must be driven to this transformation, not only through the use of new digital tools, but especially
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through a major change of management.
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From top to bottom doesn't work anymore. We want to make all the employees more autonomous. We want them to think for themselves and to find the solutions themselves in any project assigned.
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So we're going from microscopic to macroscopic to autonomous. That's what we're really looking for. To change people's way of thinking you must also offer them support in this new approach to work.
