Host stress-free meetings: distribute roles

Training Theme

This 20-minute training helps managers and project managers optimize the facilitation of their meetings by delegating roles and responsibilities. It presents a collaborative approach where each participant can actively contribute through specific roles: timekeeper, scribe, decision-maker, distributor of speech, or expert. This method avoids host overload, promotes participant engagement, and improves meeting efficiency. The training combines theory, practical cases and concrete tools to transform traditional meetings into dynamic and productive sessions.

Training Objectives

In this online course, you will learn how to:

• Delegate roles and responsibilities in meetings to avoid overloading a single facilitator.
• Empower participants to prevent them from positioning themselves as spectators expecting everything from the facilitator-manager-teacher.
• Remove from the animation function its overly unbalanced power to direct, frame and decide alone for teams.
• Distribute and alternate the different delegated roles: timekeeper, scribe, decision pusher, speech distributor, logistician, host, expert...
• Discover the precise role of these delegated roles.
• Delegate a role to the group, too, so that self-regulation takes place on its own, without having to intervene.

Target Audience 

Managers or project leaders responsible for conducting meetings.

Means and Methods 

• E-learning Modules: Consisting of text, videos, interactive content, and quizzes designed to help you achieve the defined learning outcomes.
• Additional resources: Downloadable documents such as the coaching memo sheet (PDF).

Training Content 

This module contains 4 parts:

DISCOVER

• Identify your personal challenges and motivations for change.

SHAKING UP

• Less centralized meetings
  • Traditional meetings
  • The unproductive meeting
  • Distributed Facilitation
  • The world-café method
• The division of roles
• Storytelling: Video ""Peter, alone in front of all"", 2'04
  • A comparison between two managers, Sylvia and Peter, showing the importance of collaboration and the distribution of responsibilities
• Quizzes

LEARN

• Expert video: Don't be alone in leading meetings: delegate, 8'34
  • Presentation of the different delegated roles: timekeeper, scribe, decision-maker, distributor of speech, expert, etc.
• Quizzes
• TRUE/FALSE on meeting roles

ANCHOR

• The different delegated roles and their responsibilities
• Use concrete examples to define your own commitment to change.

ADDITIONAL RESOURCES

• Downloadable documents:
  • Coaching memo sheet (PDF)