Inviting the right people to your meetings

Training Theme

This training helps optimize the selection of meeting participants to make them more effective. It presents the essential criteria: limiting the number of participants according to the type of meeting, evaluating their added value and motivation, and strategically using a sponsor. It provides specific recommendations on the optimal number of participants for six different types of meetings. The training encourages a selective and thoughtful approach in the choice of participants, emphasizing added value rather than systematic inclusion, to ensure more productive and engaging meetings.

Training Objectives

In this online course, you will learn how to:

• Select the optimal number of participants for a meeting based on the type of meeting.
• Identify those concerned (and motivated) by the topic at hand.
• Don't invite people who are half-involved: get them on board in a different way.
• Evaluate the talents (and therefore the people) necessary for the success of the meeting.
• Motivate selected participants individually before the meeting.
• Involve a sponsor to bring a fresh perspective to the topic.

Target Audience 

Anyone in a situation of conducting or participating in meetings.

Means and Methods 

• E-learning Modules: Consisting of text, videos, interactive content, and quizzes designed to help you achieve the defined learning outcomes.
• Additional resources: Downloadable documents such as the coaching memo sheet (PDF).

Training Content 

This module contains 4 parts:

DISCOVER

• Identify your personal challenges and motivations for change.

SHAKING UP

• Elon Musk quote on the importance of leaving a meeting when your presence doesn't add value.

LEARN

• Expert video: Choosing the participants of a meeting, 4'27
  • Presentation of the criteria for selecting participants: optimal number, motivation, competence and role of the sponsor
• Quizzes and TRUE/FALSE on good practices for selecting participants

ANCHOR

• The different types of meetings and their participants:
  • Decision-making meeting (3-8 people)
  • Information meeting (5-50 people)
  • Problem Solving Meeting (5-10 people)
  • Creativity/brainstorming meeting (5-20 people)
  • Reframing meeting (3-10 people)
  • Project meeting (variable number depending on complexity)
• Use concrete examples to define your own commitment to change.

ADDITIONAL RESOURCES

• Downloadable documents:
  • Coaching memo sheet (PDF)