The skills of the perfect meeting host

Training Theme

This 15-minute training teaches you how to become an effective conductor of your meetings by developing three essential talents: being a determined bulldozer to achieve objectives, an ace communicator to facilitate exchanges, and an alert facilitator to adapt to situations. Through instructional videos, interactive exercises, and real-world examples, you'll learn how to successfully prepare, facilitate, and conclude your meetings. The training emphasizes the importance of careful preparation, effective time management, and caring communication to turn your meetings into productive collaborations.

Training Objectives

In this online course, you will learn how to:

• Conduct meetings like a maestro by strictly adhering to the framework and timing.
• Be an ace communicator by understanding both verbal and non-verbal cues.
• Decode the emotions and non-verbal signals of participants.
• Encourage courage through speaking up and creativity.
• Show kindness by listening to everyone, ensuring team cohesion, and creating a trusting atmosphere.
• Demonstrate agility by adapting to changing objectives and embracing different ideas.

Target Audience 

All individuals in a position to host or participate in meetings.

Training Content 

This module contains 4 parts:

DISCOVER

• Identify your personal challenges and motivations for change.

SHAKING UP

• Storytelling: Video “An orchestra conductor in the panade”, 2'07.
  The story of Bob, a talented but disorganized conductor, who illustrates the key elements that turn sterile meetings into fruitful collaborations.
• Interactive exercise: Quiz on the consequences of ineffective animation.

LEARN

• Expert video: Leading a meeting, mission impossible?, 6'37.
• Presentation of the 3 essential talents of the animator: being a determined bulldozer, an ace of communication and an awakened animator.
• Quiz and TRUE/FALSE exercise on good practices for meeting facilitation.

ANCHOR

• The 3 golden rules to become a great meeting leader:
  • Take as much time to prepare as it does to animate.
  • Set a clear goal and timed timeline.
  • Request a debrief from participants.
• Use concrete examples to define your own commitment to change.

Additional resources

• Downloadable documents: Coaching memo sheet (PDF).