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an executive spends 16 years in meetings over the course of his or her career.
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Is this useless,
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We will be exploring the question in three parts the excess of meetings,
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the excessive cost of meetings,
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and the reasons why we waste so much time on them.
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Help Meeting mania.
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a lot of employees complain about having too many meetings,
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more specifically in Latin countries.
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Is it a craving for human contact,
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a taste for debating ideas?
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Is it the cerebral side that pushes us to
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have a preference for reflection rather than action?
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More than 2 out of 3 executives report having 5 meetings per week.
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The higher the hierarchical rank,
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the more time you spend in meetings.
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According to the Express,
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55% of corporations hold at least 7 meetings a
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week in European countries and the United States.
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Meetings are above all,
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An IFOP study estimates 1 hour 19 minutes to be the length of an average meeting.
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The bigger a corporation is,
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the longer the meetings are.
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It has been proven
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that the attention span of an adult begins to drop
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We can therefore conclude that we lose an average 27 minutes per meeting.
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For a quarter of the meeting's participants,
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the attention span begins to diminish after 30 minutes.
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Those aged more than 50 years old estimate they stay attentive for 58 minutes,
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while those less than 35 years old state 45 minutes.
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Is there a generational difference?
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Does this mean that meetings in the future will be more
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productive if the meeting facilitator sticks to a 45 minute window?
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they have the crucial task of making meetings lively and participative.
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1 out of 3 executives report having dozed off during a meeting.
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according to studies,
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meetings are useful for thinking,
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and deciding together.
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98% of respondents believe that these meetings are necessary.
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The problem is then,
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not in the meeting itself,
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but rather in what we make of it.
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why are meetings so costly?
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Meetings represent a huge hidden cost for corporations.
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5 meetings per week of 1 hour 20 minutes each for 2 out of 3 executives,
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especially since 88% of respondents stated that
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they have already felt useless during meetings.
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If you call in 10 people for a 1 hour meeting,
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it will cost you 10 hours,
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The time it takes to go,
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wait for the meeting to begin,
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and then dive back into the project is equivalent to 30 more minutes.
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Does this meeting bring 15 hours of productivity?
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The profitability of a meeting
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lies in setting clear expectations when you call one.
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to know if the meeting is truly necessary,
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ask yourself three questions.
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what will happen if we do not hold the meeting?
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Would this change something?
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what will happen if the expected outcome is not reached during the meeting?
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Is the result really important to you?
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can the expected outcome be reached without a meeting?
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Do you really need a meeting?
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Instead of holding a meeting,
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you could perhaps simplify the subject and discuss it by email,
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and save time and money.
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About 10 years ago,
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David Grady caused a stir on the internet with
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a video about bad meetings in conference calls.
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He later on developed the MAS concept
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mindless acceptation syndrome.
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It is an involuntary reflex that makes a person accept a
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meeting request as soon as it pops up on their e-calendar.
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I have a meeting.
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David Grady urges us with a lot of humor
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to dare click on the button maybe or tentative,
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and then find out what the agenda is
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and whether your presence is actually necessary.
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Why do we waste time in meetings?
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Three quarter of respondents think that their time is wasted
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in meetings while 98% believe that these meetings are necessary,
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necessary yet inefficient meetings.
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So the record must be set straight on three points
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the participants,
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and meeting facilitation.
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Invitations are often too exhaustive and misdirected,
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especially if the people invited,
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affected by MAS mindless acceptation syndrome,
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don't dare to decline it.
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too many participants,
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more than 8 to 10,
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to make the meeting an efficient moment of co-construction.
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as we have seen,
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includes the duration of the meeting,
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which reaches 1 hour 20 minutes
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instead of the less than 1 hour
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recommended for securing the majority's attention.
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Lack of preparation from the meeting leader as well as from
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the participants also contribute in wasting a lot of time.
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1 in 4 employees confess to attending a meeting without knowing what it is about.
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What are the consequences of a lack of preparation?
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The participants are lost.
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The facilitator has to re-explain,
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and the exchange is less fruitful.
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No one has given it any thought beforehand.
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the meeting is off the rails.
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Failing to set the right framework also means ending a
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meeting with an unclear decision or no decision at all.
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Google requires that in every meeting there must be.
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A decision maker and states that if there is no decision to make,
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then the meeting should not take place.
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27% of respondents say that they often,
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leave a meeting without exactly knowing what they have to do.
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Let's talk about meeting facilitation,
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overly long debates,
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digressions and off subjects,
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debates on individual cases.
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21% of executives say they have attended a
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meeting without even daring to speak once.
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Here is another rule from Google.
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Each person must participate and share their opinion at the meeting,
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otherwise they should not be there.
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sending them a report is enough.
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Without appropriate facilitation,
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the participants become bored and disengaged.
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They stay in a static sitting position and are under minimum demand.
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they take their phones out and settle in
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the comfort and redundancy of unproductive meetings.
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To avoid wasting their time in meetings,
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50% admit that they sometimes read and send emails.
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Half of them admit that they work on one or multiple files,
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while 37% simply doodle.
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Do you want to avoid wasting time in meetings?
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Properly targeting.
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The participants,
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and the facilitation of the meeting
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are the keys that we will explore in the next videos.
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May you never again come across the 15%
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who leave your meeting unable to recall
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what was said or decided.
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