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Successful follow-up for your meeting Tutorial

Unlock the full potential of your meetings with 'Successful Follow-up for Your Meeting.' Discover essential tips on debriefing, action plans, and continuous improvement. Learn how effective follow-ups can transform your meetings into productive sessions. Elevate your collaboration skills by watching now—your team’s success depends on it!

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when all participants leave.

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Here are 3 tips to make your meetings bear fruit beyond the hour spent together

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a quality debriefing,

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follow up on the action plan,

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and a continuous improvement process to make

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the meetings that follow even more satisfying.

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The agenda chairs the meeting.

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The report closes it.

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It must be truthful and consistent with what was exchanged

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during the meeting.

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To be sent within 24 hours to all participants

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and to those who need to be aware of the decisions taken

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and the action plan.

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What is the added value of the report?

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The report must take up the essential information,

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endorse the decisions taken,

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and detail the action plan.

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As a facilitator,

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if you do not write the minutes because you have delegated this task,

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at least review them before sending them out.

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If you have used visual aids,

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flip chart,

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Post-it notes,

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on-screen animation,

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you can take pictures of them and add them to your minutes

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and even send them back again with the invitation to the next project meeting.

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That's a good way to remind participants of what they have produced.

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Collaborative tools such as Clakoon,

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BA,

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Wesembly,

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Tampon can,

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in addition to their many advantages in the course of your meetings,

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automatically generate meeting reports with,

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of course,

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the final action plan that has been decided upon.

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The follow up of the action plan

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is usually the responsibility of the facilitator.

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If you are a manager,

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you will be able to monitor

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the progress of the action plan

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during individual meetings with your team members.

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Depending on the degree of autonomy and motivation of the participants.

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Either you may choose to follow up closely on the action plan between meetings,

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or you will wait for the next meeting to go back over

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the commitments made at the previous meeting and written in the minutes.

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In any case,

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all the commitments made at the meeting must therefore

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be followed up in one way or another,

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otherwise the meeting is not closed.

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Finally,

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following up on your meetings also

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means contributing to their continuous improvement.

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Yes,

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don't miss an opportunity to improve your meetings.

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Here are 4 simple ways

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you can go around the table in a more classic way,

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asking the participants

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what to keep for future meetings,

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what we have to stop,

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what we propose to test the next time.

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You can use the sticker questionnaire inspired by the excellent book

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Meeting Survival Guide.

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On a board,

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you write down these 4 questions.

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Does the result of the meeting correspond to the objective set?

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Was everyone able to express their point of view?

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Am I overall satisfied with the meeting or workshop?

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Did the techniques used improve the efficiency of this meeting?

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And other remarks.

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The four questions will be written on the left column,

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the answers stickers on the middle column,

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and on the right a comments column where everyone can write.

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To vote,

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participants can use the green sticker,

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which means yes,

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the yellow sticker,

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which means partly,

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and the red sticker,

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which means no.

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Another way to get feedback from the group is the rotti

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return on time invested.

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Ask participants to rate the meeting on a scale of 1 to 5.

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Ask them to raise their hands at the same time

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so they do not influence each other.

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One finger,

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useless.

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I wasted my time.

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2 fingers,

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useful but not up to the amount of time I've spent.

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3 fingers

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just medium.

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I didn't waste my time,

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but no more than that.

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4 fingers good.

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This meeting was worth more than the time I spent on it.

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5 fingers excellent.

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A meeting that exceeded my expectations.

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It was worth more than the time I spent on it.

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Of course you'll have to dig as soon as someone has raised only 1 or 2 fingers.

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If you use an online collaborative tool,

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see our video on online meetings,

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you can easily set up this kind of voting via computer or smartphone,

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fast online voting that allows everyone to

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evaluate without having to express themselves publicly.

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You can finally ask an external observer to give you feedback on your meetings.

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See our video on meeting supervision.

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Finally,

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to improve your meetings and develop the talents of your collaborators,

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I invite you to let them prepare and lead all or part of the meeting.

Mandarine AI: WHAT YOU SHOULD KNOW