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Time-boxing in meetings Tutorial

Unlock the secret to efficient meetings with 'Time-Boxing in Meetings'! Discover how to streamline your collaboration and teamwork, ensuring meetings finish on time and maximize productivity. Learn practical steps and strategies that turn long discussions into concise, impactful exchanges. Join us to revolutionize your meeting experience!

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The guarantee of finishing your meetings on time.

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The luxury of having shorter meetings because you've streamlined time.

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Remember Parkinson's law that a meeting spreads within the time allotted.

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You scheduled an hour.

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The meeting will use an hour for something that could have been done in 45 minutes.

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Time boxing consists simply in sequencing your meetings.

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Here is an example of time boxing for a 1.5 hour creativity meeting.

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5 minutes

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to present the meeting

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in a successful soed up.

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Then 8 minutes

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to introduce.

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The topic of the day,

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for example,

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a topic on fostering skills transfer in the team

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or building a culture of feedback,

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presentation in 8 minutes of the topic,

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its stakes,

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and the reflection process.

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Then 7 minutes of individual reflection on the chosen topic with,

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for example,

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2 questions why and how.

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Why encourage the transfer of skills in the team.

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And how to encourage the transfer of skills in the team

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or why set up a feedback culture and how to set up a feedback culture.

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You can give participants yellow post-it notes for the

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Y and green post-it notes for the how.

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Then

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10 minutes of sharing in subgroups of two or three people

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who exchange and enrich what their individual reflection will have bought them

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and take notes on flip chart paper.

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Then 5 minutes

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where each of the 4 subgroup reporters presents to all the participants

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the summary of their reflections on a screen or flip chart paper.

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5 minutes per subgroup,

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meaning 20 minutes in all for the.

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Four subgroups,

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then

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25 minutes of collective co-construction

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to develop the best ideas.

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This step can also be time boxed into smaller steps,

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then

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10 minutes to validate the action plan,

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who does what and when,

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in order to continue reflection and action on the selected ideas.

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And finally,

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5 minutes of conclusion.

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Time each sequence.

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Use music,

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a gong,

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or a bell to announce that there are 2 minutes and then 1 minute left

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in the most playful way possible,

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so the participants do not feel at school.

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Why not appoint a timekeeper to remind the participants of the

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time so that they don't think you are a tyrant.

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It has been proven that the last minutes before

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the end of the sequence are the most productive.

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Trust in what will emerge in the time allotted

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and accept with humor the human frustration of being limited by time.

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There will always be people to complain about it,

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and that's OK.

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And if creativity continues to flourish outside the meeting

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and new ideas emerge later,

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that will be fine too.

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That's it.

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Time boxing can be used for all meetings department meetings,

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project meetings,

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stand up meetings,

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and online meetings.

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You will give rhythm and energy to your meetings.

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With a little practice of time boxing,

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your meetings will become more productive and above all will finish on time.

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