SharePoint (Classic Sites) - Targeting content using a specific audience Video
In this video training on accessibility in your day-to-day life, you will learn about the design rules, best practices, and tools to improve the accessibility of your documents.
The video covers topics such as using accessible templates in Office 365, checking accessibility in Excel, Outlook, Word, and PowerPoint, and improving email accessibility.
By following these guidelines, you will be able to make your documents more readable for blind individuals, add accessible tables and lists, and make your Outlook signature accessible.
This training will help you improve the design of your documents in terms of accessibility and make your work environment more inclusive for all.
- 3:35
- 3097 views
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3212 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 3097 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 3082 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 3358 times
-
Teams - Restrict a document to reading only
- 1:03
- Viewed 3389 times
-
Teams - Create and manage team channel
- 1:51
- Viewed 3605 times
-
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 2926 times
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 3126 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10655 times
-
Protect a document shared by password
- 1:41
- Viewed 10146 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5819 times
-
How do I block a sender?
- 1:01
- Viewed 4412 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3987 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3693 times
-
Create and manage team channel
- 1:51
- Viewed 3605 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3561 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3532 times
-
Manage permissions
- 1:10
- Viewed 3416 times
-
Restrict a document to reading only
- 1:03
- Viewed 3389 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3358 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3219 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3212 times
-
Creating a personalized permission level
- 2:46
- Viewed 3126 times
-
Checking the granted shares
- 2:27
- Viewed 3082 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3062 times
-
How to protect an email by encryption?
- 2:41
- Viewed 3027 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 3007 times
-
Creating a permission group
- 3:53
- Viewed 2926 times
-
General security practices in Outlook
- 1:03
- Viewed 2840 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2840 times
-
Manage permissions
- 1:03
- Viewed 1768 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1145 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 936 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 934 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 910 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 906 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 890 times
-
Recover deleted items
- 01:09
- Viewed 690 times
-
Check Granted Shares
- 00:48
- Viewed 655 times
-
Modify Sharing Rules
- 00:53
- Viewed 523 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 505 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 470 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 469 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 448 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 427 times
-
Block a sender
- 01:54
- Viewed 427 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 367 times
-
Share a document securely with Outlook
- 02:21
- Viewed 355 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 347 times
-
Identify a fraudulent email
- 02:06
- Viewed 347 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 344 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 317 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 307 times
-
Protect an email by encrypting
- 01:10
- Viewed 307 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 249 times
-
Create an app from a list
- 01:18
- Viewed 3 times
-
Automate processes with Power Automate
- 01:49
- Viewed 3 times
-
Creating a Power BI report from a list
- 02:01
- Viewed 4 times
-
Using custom views
- 01:52
- Viewed 3 times
-
Exporting your data
- 01:33
- Viewed 3 times
-
Create a calculated column
- 01:38
- Viewed 4 times
-
Highlight your data with conditional formatting
- 00:01:23
- Viewed 3 times
-
Creating different forms
- 01:30
- Viewed 4 times
-
Create a data entry form
- 02:08
- Viewed 4 times
-
Send an email with Power Apps and Outlook
- 05:08
- Viewed 37 times
-
First steps with the patch function
- 04:17
- Viewed 31 times
-
Create dynamic filters with named formulas
- 04:57
- Viewed 33 times
-
Define centralized visibility rules
- 02:28
- Viewed 38 times
-
Dynamic color palette with named formulas
- 03:53
- Viewed 39 times
-
Introduction to named formulas
- 03:45
- Viewed 30 times
-
First steps with variables
- 04:26
- Viewed 30 times
-
Create new entries
- 03:25
- Viewed 27 times
-
Easily edit your data
- 03:27
- Viewed 26 times
-
Add a form to your app
- 02:43
- Viewed 31 times
-
Customize data display
- 03:55
- Viewed 27 times
-
Prepare your dynamic galleries
- 03:27
- Viewed 25 times
-
Reusable components
- 04:16
- Viewed 40 times
-
Structure your layout
- 04:13
- Viewed 29 times
-
Master containers
- 05:48
- Viewed 29 times
-
Optimize large data processing
- 04:43
- Viewed 28 times
-
Galleries : a first look
- 02:59
- Viewed 28 times
-
Add and manage data sources
- 02:58
- Viewed 30 times
-
Controls explained and applied
- 02:41
- Viewed 26 times
-
The Power Apps interface
- 02:35
- Viewed 32 times
-
Why choose Power Apps?
- 01:36
- Viewed 29 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 55 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 52 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 55 times
-
Relevant views to highlight your information
- 01:52
- Viewed 63 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 47 times
-
A well-structured form for easy entry
- 01:17
- Viewed 58 times
-
The right column type for each data set
- 02:35
- Viewed 49 times
-
Custom columns to match your needs
- 02:09
- Viewed 48 times
-
Smooth updates and management for any list
- 01:06
- Viewed 53 times
-
Simple ways to add data to your list
- 01:06
- Viewed 50 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 51 times
-
A fully custom list built from scratch
- 01:34
- Viewed 53 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 56 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 61 times
-
The essentials of the Lists interface
- 02:01
- Viewed 52 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 55 times
-
Introduction to PowerBI
- 00:60
- Viewed 317 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 306 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 299 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 330 times
-
Introduction to Planner
- 00:56
- Viewed 313 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 446 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 314 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 450 times
-
Introduction to Sway
- 01:53
- Viewed 394 times
-
Introducing to Word
- 01:00
- Viewed 310 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 286 times
-
Create a call group
- 01:15
- Viewed 478 times
-
Use call delegation
- 01:07
- Viewed 246 times
-
Assign a delegate for your calls
- 01:08
- Viewed 452 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 270 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 263 times
-
Manage advanced call notifications
- 01:29
- Viewed 262 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 406 times
-
Block unwanted calls
- 01:24
- Viewed 298 times
-
Disable all call forwarding
- 01:09
- Viewed 289 times
-
Manage a call group in Teams
- 02:01
- Viewed 297 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 243 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 255 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 267 times
-
Manage voicemail messages
- 01:55
- Viewed 404 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 446 times
-
Customize your voicemail greeting
- 02:17
- Viewed 245 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 316 times
-
Manage simultaneous calls
- 01:52
- Viewed 281 times
-
Support third-party apps during calls
- 01:53
- Viewed 433 times
-
Add participants quickly and securely
- 01:37
- Viewed 266 times
-
Configure call privacy and security settings
- 02:51
- Viewed 262 times
-
Manage calls on hold
- 01:20
- Viewed 259 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 269 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 256 times
Objectifs :
This video aims to guide users on how to enable audience targeting in SharePoint document libraries, allowing specific content to be visible only to designated groups or audiences.
Chapitres :
-
Introduction to Audience Targeting
Audience targeting in SharePoint allows for the customization of content visibility based on user groups. This feature is particularly useful for organizations that need to restrict access to sensitive documents or information to specific departments or teams. -
Identifying Audiences
Audiences can be identified through various means, including: - SharePoint groups - Distribution lists - Security groups - A rule system to create a global audience For instance, you can configure a document library so that only members of the legal department can view certain documents. -
Step 1: Enabling Audience Targeting
To enable audience targeting for a document library, follow these steps: 1. Open the relevant document library. 2. Click on 'Settings' located at the top right corner. 3. Select 'Library Settings'. 4. Under the 'General Settings' column, find 'Audience targeting settings'. 5. Check the box to enable audience targeting (this box is unchecked by default). 6. Click 'OK' to validate your changes. -
Step 2: Defining Audience for Individual Items
Once audience targeting is enabled, you can specify which audience can view individual items in the library. Here’s how: 1. Navigate back to the contents of your library. 2. Identify the document you want to restrict access to. 3. Click on the three dots next to the document and select 'Properties' via the 'More' button. 4. In the document properties, click on 'Edit Item'. 5. In the 'Targeted Audience' section, click 'Modify'. 6. Choose an audience from your global audiences, security distribution groups, or SharePoint groups. -
Example: Restricting Access to Suppliers
For example, if you want a document to be visible only to your suppliers, you would: - Select the SharePoint group created for suppliers. - Search for the group and select it. - Confirm the selection and click 'Save'. This ensures that only members of the 'providers' permission group can access the document. -
Conclusion
By following these steps, you can effectively manage document visibility in SharePoint, ensuring that sensitive information is only accessible to the appropriate audiences. This enhances security and streamlines access to necessary documents for specific teams.
FAQ :
What is audience targeting in SharePoint?
Audience targeting in SharePoint is a feature that allows you to restrict the visibility of content in lists or libraries to specific groups of users, ensuring that only the intended audience can access certain documents.
How do I enable audience targeting for a SharePoint library?
To enable audience targeting for a SharePoint library, go to the library settings, find the 'Audience targeting settings' under general settings, check the 'Enable audience targeting' box, and click OK.
Can I target documents to specific SharePoint groups?
Yes, you can target documents to specific SharePoint groups by modifying the document properties and selecting the desired audience from your global audiences or SharePoint groups.
What types of groups can be used for audience targeting?
You can use SharePoint groups, security groups, or distribution lists for audience targeting in SharePoint.
What happens if I do not enable audience targeting?
If audience targeting is not enabled, all users with access to the library will be able to see all documents, regardless of any specific audience settings you may want to apply.
Quelques cas d'usages :
Restricting Access to Sensitive Documents
In a legal department, audience targeting can be used to ensure that only members of the legal team can access sensitive legal documents, preventing unauthorized access from other departments.
Managing Supplier Documentation
A company can use audience targeting to share specific documents with suppliers by creating a SharePoint group for suppliers, ensuring that only they can view or edit the relevant documents.
Internal Communication for Project Teams
Project teams can utilize audience targeting to share project-related documents only with team members, enhancing collaboration while keeping information secure from other employees.
Training Material Distribution
An organization can target training materials to specific employee groups, ensuring that only those who need the training can access the materials, thus improving training efficiency.
Compliance Document Management
Companies can apply audience targeting to compliance documents, making them accessible only to compliance officers, thereby ensuring that sensitive compliance information is not exposed to unauthorized personnel.
Glossaire :
Audience Targeting
A feature that allows content in a SharePoint library or list to be displayed only to specific groups of users, enhancing content visibility management.
SharePoint Groups
Collections of users in SharePoint that can be assigned permissions to access specific content or features within a SharePoint site.
Distribution Lists
Email lists that allow messages to be sent to multiple recipients at once, often used for communication within organizations.
Security Groups
Groups that are used to manage user permissions and access rights to resources in a network or system.
Global Audience
A set of users defined by specific criteria that can be targeted for content visibility in SharePoint.
Library Settings
Configuration options available for a document library in SharePoint, allowing users to manage permissions, audience targeting, and other features.
Permission Group
A group of users that have been assigned specific permissions to access or modify content within a SharePoint site.
Edit Item
A function that allows users to modify the properties and settings of a specific item or document within a SharePoint library.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise