Teams - Do I share with OneDrive, SharePoint, or TEAMS? Tutorial
In this video, you will learn about the different sharing options available in Microsoft 365:
OneDrive, SharePoint, and Teams.
The video covers the key points of each tool and explains when to use them based on your specific needs.
OneDrive is best for one-off and short-term sharing with a small number of people.
Teams is ideal for collaborating on documents, exchanging information in real-time, and organizing meetings.
SharePoint is recommended for structuring and securing large volumes of documents, with the ability to manage access rights accurately.
By understanding your goals and the type of sharing you require, choosing the most suitable tool will become clearer.
This knowledge will help you optimize your sharing experience and achieve better results with Microsoft 365.
- 2:24
- 3488 views
-
SharePoint (Classic Sites) - Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3027 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3641 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 3038 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 3062 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2972 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3158 times
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 3082 times
-
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 2882 times
-
Protect a document shared by password
- 1:41
- Viewed 9950 times
-
Viva Connections in Microsoft Teams
- 0:58
- Viewed 3563 times
-
Create and manage team channel
- 1:51
- Viewed 3558 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3424 times
-
How to search a file in all channels
- 0:29
- Viewed 3359 times
-
Restrict a document to reading only
- 1:03
- Viewed 3343 times
-
How to set quiet hours
- 0:32
- Viewed 3187 times
-
Define your status message
- 2:13
- Viewed 2946 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2905 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2839 times
-
Join a meeting as a participant
- 2:13
- Viewed 2018 times
-
Create a team using a template
- 1:03
- Viewed 2008 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1981 times
-
Edit and enhance messages
- 1:57
- Viewed 1933 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1813 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1787 times
-
Synchronize only one channel
- 0:56
- Viewed 1774 times
-
Schedule private or team meetings
- 2:17
- Viewed 1761 times
-
Customize notifications
- 2:05
- Viewed 1731 times
-
Interact in conversations
- 1:30
- Viewed 1711 times
-
Find content and people
- 0:59
- Viewed 1685 times
-
Start an instant meeting
- 1:33
- Viewed 1664 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1663 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1652 times
-
Add channels and tabs
- 1:40
- Viewed 1617 times
-
Create a team and add members
- 1:37
- Viewed 1610 times
-
Automatically record a meeting
- 1:12
- Viewed 1602 times
-
Creating or Joining a Team
- 1:11
- Viewed 1591 times
-
View events
- 2:21
- Viewed 1572 times
-
Edit photo in Teams
- 0:42
- Viewed 1546 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1516 times
-
Manage accessibility settings
- 1:33
- Viewed 1510 times
-
Create, manage and set up a breakout room
- 2:15
- Viewed 1501 times
-
Create private and shared channels
- 1:52
- Viewed 1449 times
-
Generate automatic translations and transcriptions in a meeting
- 1:58
- Viewed 1407 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1405 times
-
Manage a meeting
- 2:08
- Viewed 1397 times
-
Finding and Installing Teams for Mobile
- 0:57
- Viewed 1373 times
-
Use Microsoft Whiteboard in meetings
- 1:40
- Viewed 1360 times
-
Set up and customize your teams
- 2:02
- Viewed 1352 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1339 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1335 times
-
Send an Email to a Team
- 0:38
- Viewed 1331 times
-
Overview of conversations
- 1:02
- Viewed 1330 times
-
Manage your teams
- 2:38
- Viewed 1324 times
-
Private and small group chats
- 2:03
- Viewed 1323 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1322 times
-
Introduction to Teams
- 1:25
- Viewed 1321 times
-
Schedule Message Delivery
- 0:58
- Viewed 1319 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1318 times
-
Change application settings
- 2:53
- Viewed 1306 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1303 times
-
Set up breakout rooms before the meeting
- 1:35
- Viewed 1302 times
-
Chancing Your Status
- 0:40
- Viewed 1265 times
-
Share content in meetings
- 2:44
- Viewed 1261 times
-
Presentation of the desktop application
- 2:16
- Viewed 1255 times
-
Take notes in meetings
- 0:35
- Viewed 1239 times
-
Interface Overview
- 1:10
- Viewed 1238 times
-
Manage privacy settings
- 1:00
- Viewed 1234 times
-
Invite external guests
- 1:19
- Viewed 1229 times
-
Use a background image during a video call
- 1:19
- Viewed 1214 times
-
Generate a presence report
- 1:23
- Viewed 1207 times
-
Understand the differences between Connectors, Applications and Tabs
- 1:40
- Viewed 1202 times
-
Use and co-edit files
- 2:06
- Viewed 1197 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 1190 times
-
File Management
- 1:04
- Viewed 1182 times
-
Starting a Conversation
- 0:53
- Viewed 1181 times
-
Following your activities and your team's activities
- 1:26
- Viewed 1179 times
-
Interact in a conversation
- 2:03
- Viewed 1177 times
-
Retrieve items saved in a breakout room
- 0:40
- Viewed 1173 times
-
Isolate a conversation window
- 0:50
- Viewed 1169 times
-
Finding Help?
- 0:56
- Viewed 1158 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1157 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 1154 times
-
Manage team files
- 1:28
- Viewed 1147 times
-
Create Approval Templates
- 2:06
- Viewed 1136 times
-
Posting in a Channel
- 2:15
- Viewed 1134 times
-
Managing Teams and Channels
- 2:15
- Viewed 1132 times
-
Creating a Channel
- 2:05
- Viewed 1127 times
-
Searching for Items or People
- 0:30
- Viewed 1113 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1113 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 1112 times
-
Make a New Approval Request
- 1:26
- Viewed 1111 times
-
Store files in conversations
- 1:38
- Viewed 1109 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 1108 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 1108 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 1078 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 1048 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 1048 times
-
Analyze Team Dynamics
- 1:19
- Viewed 1045 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 1006 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 997 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 978 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 967 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 949 times
-
Use Templates for Document Creation
- 1:03
- Viewed 947 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 944 times
-
Manage Document Approval
- 0:56
- Viewed 938 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 934 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 933 times
-
Participate in a Town Hall
- 0:53
- Viewed 931 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 929 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 928 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 928 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 907 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 907 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 898 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 894 times
-
Add and Explore Workflows
- 1:35
- Viewed 889 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 887 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 885 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 881 times
-
Manage Conversation Options
- 1:35
- Viewed 880 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 878 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 874 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 873 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 872 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 863 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 861 times
-
Filter Your Document Display
- 1:10
- Viewed 858 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 857 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 856 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 843 times
-
Manage priority people
- 0:24
- Viewed 639 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 551 times
-
The New Calendar
- 03:14
- Viewed 487 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 485 times
-
Create a call group
- 01:15
- Viewed 445 times
-
Assign a delegate for your calls
- 01:08
- Viewed 415 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 407 times
-
Create an appointment or meeting
- 01:44
- Viewed 391 times
-
Manage voicemail messages
- 01:55
- Viewed 369 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 366 times
-
Respond to a meeting
- 01:00
- Viewed 358 times
-
Support third-party apps during calls
- 01:53
- Viewed 352 times
-
Manage Teams online meeting options
- 01:56
- Viewed 349 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 309 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 278 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 273 times
-
Block unwanted calls
- 01:24
- Viewed 262 times
-
Manage a call group in Teams
- 02:01
- Viewed 260 times
-
Sections
- 02:34
- Viewed 253 times
-
Manage simultaneous calls
- 01:52
- Viewed 244 times
-
Customizing Views
- 03:25
- Viewed 243 times
-
Disable all call forwarding
- 01:09
- Viewed 242 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 236 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 233 times
-
Configure call privacy and security settings
- 02:51
- Viewed 229 times
-
Add participants quickly and securely
- 01:37
- Viewed 229 times
-
Manage advanced call notifications
- 01:29
- Viewed 229 times
-
Manage calls on hold
- 01:20
- Viewed 226 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 220 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 218 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 218 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 218 times
-
Customize your voicemail greeting
- 02:17
- Viewed 213 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 213 times
-
Use call delegation
- 01:07
- Viewed 213 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10095 times
-
Protect a document shared by password
- 1:41
- Viewed 9950 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5436 times
-
How do I block a sender?
- 1:01
- Viewed 4262 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3898 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3641 times
-
Create and manage team channel
- 1:51
- Viewed 3558 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3424 times
-
Manage permissions
- 1:10
- Viewed 3372 times
-
Restrict a document to reading only
- 1:03
- Viewed 3343 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3291 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3177 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3158 times
-
Creating a personalized permission level
- 2:46
- Viewed 3082 times
-
Targeting content using a specific audience
- 3:35
- Viewed 3062 times
-
Checking the granted shares
- 2:27
- Viewed 3038 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3027 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2972 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2965 times
-
Creating a permission group
- 3:53
- Viewed 2882 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2800 times
-
General security practices in Outlook
- 1:03
- Viewed 2793 times
-
Manage permissions
- 1:03
- Viewed 1733 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1113 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 907 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 898 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 873 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 857 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 856 times
-
Recover deleted items
- 01:09
- Viewed 647 times
-
Check Granted Shares
- 00:48
- Viewed 619 times
-
Modify Sharing Rules
- 00:53
- Viewed 463 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 457 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 428 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 417 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 415 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 398 times
-
Block a sender
- 01:54
- Viewed 397 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 331 times
-
Share a document securely with Outlook
- 02:21
- Viewed 322 times
-
Identify a fraudulent email
- 02:06
- Viewed 319 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 309 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 297 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 278 times
-
Protect an email by encrypting
- 01:10
- Viewed 276 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 269 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 210 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 155 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 17 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 13 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 15 times
-
Relevant views to highlight your information
- 01:52
- Viewed 21 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 13 times
-
A well-structured form for easy entry
- 01:17
- Viewed 17 times
-
The right column type for each data set
- 02:35
- Viewed 12 times
-
Custom columns to match your needs
- 02:09
- Viewed 13 times
-
Smooth updates and management for any list
- 01:06
- Viewed 13 times
-
Simple ways to add data to your list
- 01:06
- Viewed 13 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 14 times
-
A fully custom list built from scratch
- 01:34
- Viewed 18 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 17 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 20 times
-
The essentials of the Lists interface
- 02:01
- Viewed 15 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 14 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 54 times
-
Format and example for optimal results
- 02:03
- Viewed 58 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 49 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 116 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 47 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 51 times
-
Extract Text from an Image
- 01:07
- Viewed 73 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 131 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 143 times
-
Query an Attached Meeting
- 01:51
- Viewed 56 times
-
Plan with Copilot
- 01:15
- Viewed 85 times
-
Share Requests with Your Team
- 03:07
- Viewed 135 times
-
Translate a presentation
- 01:38
- Viewed 62 times
-
Generate a Video
- 01:49
- Viewed 70 times
-
Add Speaker Notes
- 00:56
- Viewed 69 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 138 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 128 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 146 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 187 times
-
Copilot at the service of project reports
- 02:36
- Viewed 156 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 160 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 296 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 161 times
-
Project mode
- 01:31
- Viewed 153 times
-
Create an agent for a team
- 01:53
- Viewed 270 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 267 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 123 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 271 times
-
Copilot Studio agent settings
- 01:33
- Viewed 113 times
-
Add new actions
- 01:54
- Viewed 270 times
-
Create a first action
- 01:59
- Viewed 260 times
-
Manage topics
- 01:51
- Viewed 145 times
-
Manage knowledge sources
- 01:11
- Viewed 110 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 262 times
-
Access Copilot Studio
- 01:09
- Viewed 256 times
-
Get started with Copilot Studio
- 01:25
- Viewed 124 times
-
Introduction to PowerBI
- 00:60
- Viewed 283 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 268 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 260 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 293 times
-
Introduction to Planner
- 00:56
- Viewed 271 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 409 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 279 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 417 times
-
Introduction to Sway
- 01:53
- Viewed 354 times
-
Introducing to Word
- 01:00
- Viewed 257 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 247 times
-
Create a call group
- 01:15
- Viewed 445 times
-
Use call delegation
- 01:07
- Viewed 213 times
-
Assign a delegate for your calls
- 01:08
- Viewed 415 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 218 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 218 times
-
Manage advanced call notifications
- 01:29
- Viewed 229 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 366 times
-
Block unwanted calls
- 01:24
- Viewed 262 times
-
Disable all call forwarding
- 01:09
- Viewed 242 times
-
Manage a call group in Teams
- 02:01
- Viewed 260 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 213 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 218 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 236 times
-
Manage voicemail messages
- 01:55
- Viewed 369 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 407 times
-
Customize your voicemail greeting
- 02:17
- Viewed 213 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 278 times
-
Manage simultaneous calls
- 01:52
- Viewed 244 times
-
Support third-party apps during calls
- 01:53
- Viewed 352 times
-
Add participants quickly and securely
- 01:37
- Viewed 229 times
-
Configure call privacy and security settings
- 02:51
- Viewed 229 times
-
Manage calls on hold
- 01:20
- Viewed 226 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 233 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 220 times
-
Draft a Service Memo
- 02:33
- Viewed 269 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 256 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 426 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 399 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 136 times
-
Other Coaches
- 01:45
- Viewed 284 times
-
Agents in SharePoint
- 02:44
- Viewed 223 times
-
Prompt coach
- 02:49
- Viewed 249 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 236 times
-
Configure a Copilot Agent
- 02:39
- Viewed 246 times
-
Describe a copilot agent
- 01:32
- Viewed 283 times
-
Rewrite with Copilot
- 01:21
- Viewed 235 times
-
Analyze a video
- 01:21
- Viewed 259 times
-
Use the Copilot pane
- 01:12
- Viewed 245 times
-
Process text
- 01:03
- Viewed 240 times
-
Create an insights grid
- 01:19
- Viewed 451 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 246 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 265 times
-
Create an image with Copilot
- 00:42
- Viewed 461 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 257 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 263 times
-
Chat with Copilot
- 00:50
- Viewed 271 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 444 times
-
Data Privacy in Copilot
- 00:43
- Viewed 266 times
-
Access Copilot
- 00:25
- Viewed 477 times
-
Use a Copilot Agent
- 01:24
- Viewed 301 times
-
Edit in Pages
- 01:49
- Viewed 309 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 282 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 268 times
-
Generate the email for the recipient
- 00:44
- Viewed 257 times
-
Action Function
- 04:18
- Viewed 224 times
-
Search Function
- 03:42
- Viewed 269 times
-
Date and Time Function
- 02:53
- Viewed 291 times
-
Logical Function
- 03:14
- Viewed 450 times
-
Text Function
- 03:25
- Viewed 282 times
-
Basic Function
- 02:35
- Viewed 239 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 281 times
-
Introduction to Power Fx
- 01:09
- Viewed 282 times
-
The New Calendar
- 03:14
- Viewed 487 times
-
Sections
- 02:34
- Viewed 253 times
-
Customizing Views
- 03:25
- Viewed 243 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 551 times
Objectifs :
This document aims to clarify the appropriate use of collaboration and co-editing tools within the Office 365 suite, specifically OneDrive, SharePoint, and Teams, based on the context of document sharing and collaboration needs.
Chapitres :
-
Introduction to Office 365 Collaboration Tools
The Office 365 suite provides a range of collaboration and co-editing tools designed to enhance productivity and teamwork. However, choosing the right tool—whether OneDrive, SharePoint, or Teams—depends on your specific needs and working context. -
Choosing the Right Tool
To determine which tool to use, consider the following questions: - **Duration and Number of Collaborators**: How long do you need to share documents, and with how many people? - **Project Collaboration Needs**: Do you need to work on multiple projects while exchanging information and communicating? - **Document Organization and Security**: Do you require structured libraries for sorting and securing documents? -
When to Use OneDrive
OneDrive is ideal for personal document storage and sharing. It is best suited for: - **One-off and Short-term Sharing**: Use OneDrive for sharing documents with a small number of people for brief periods. This tool allows for easy sharing of personal files without the need for extensive collaboration. -
When to Use Teams
Teams is the preferred choice for collaborative work on multiple projects. It is beneficial for: - **Real-time Collaboration**: Teams allows users to co-edit documents and communicate effectively within individual teams. - **Meeting Coordination**: You can organize meetings and make documents accessible to all team members, facilitating seamless information exchange. -
When to Use SharePoint
SharePoint is designed for managing large volumes of documents and is suitable for: - **Structured Document Libraries**: It allows for organized storage of documents, making it easier to manage access rights and ensure security. - **Access Rights Management**: SharePoint provides precise control over who can access different storage spaces or subsites, making it ideal for larger teams or organizations. -
Conclusion
Choosing the right sharing tool within the Office 365 suite may seem complex at first. However, by accurately determining your goals and understanding the type and frequency of your document sharing needs, the decision becomes clearer. In summary: - Use **OneDrive** for one-off sharing with a small group. - Use **Teams** for co-editing and real-time collaboration. - Use **SharePoint** for structured document management and precise access control.
FAQ :
What is the best tool for sharing documents in Office 365?
The best tool depends on your specific needs. Use OneDrive for personal document sharing, Teams for collaborative projects, and SharePoint for structured document management and access control.
When should I use OneDrive instead of SharePoint?
Use OneDrive for one-off sharing and short-term collaboration with a small number of people. SharePoint is better for managing large volumes of documents and structured access.
Can I collaborate on documents in Teams?
Yes, Teams allows for real-time collaboration on documents, making it an excellent choice for team projects and communication.
How do I manage access rights in SharePoint?
SharePoint provides tools to manage access rights accurately, allowing you to set permissions for different users and groups within various storage spaces or subsites.
What are the advantages of using SharePoint for document management?
SharePoint offers structured libraries for organizing documents, precise access rights management, and the ability to handle large volumes of documents efficiently.
Quelques cas d'usages :
Short-term Document Sharing
Use OneDrive to share a presentation with a colleague for a quick review. This is ideal for one-off sharing with a small group, ensuring easy access and collaboration.
Project Collaboration
Utilize Teams for a project where multiple team members need to co-edit documents and communicate in real-time. This enhances productivity and ensures everyone is on the same page.
Organizing Company Documents
Implement SharePoint to manage and organize company policies and procedures. This allows for structured libraries and precise access rights, ensuring that employees can find and access the documents they need.
Real-time Team Meetings
Leverage Teams to conduct virtual meetings where documents are shared and edited live. This facilitates immediate feedback and collaboration among team members.
Access Control for Sensitive Information
Use SharePoint to manage access rights for sensitive documents, ensuring that only authorized personnel can view or edit critical information, thus enhancing security.
Glossaire :
Office 365
A cloud-based suite of productivity applications and services developed by Microsoft, which includes tools for collaboration, communication, and document management.
OneDrive
Microsoft's online storage service that allows users to store files and share them with others. It is best suited for personal document storage and short-term sharing.
SharePoint
A web-based platform that integrates with Office 365, designed for document management and storage. It allows for structured libraries and precise access rights management for larger groups.
Teams
A collaboration platform within Office 365 that facilitates real-time communication and document co-editing among team members, making it ideal for project-based work.
Co-editing
The process of multiple users working on the same document simultaneously, allowing for real-time updates and collaboration.
Access rights
Permissions that determine who can view, edit, or manage documents and folders within a storage system like SharePoint.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise