Word - Collapsible headings Tutorial

In this video, you will learn about collapsible headings in Microsoft 365. The video covers how to use collapsible headings to organize your content and improve readability.
This feature allows you to collapse and expand sections of your document, making it easier to navigate and focus on specific information.
By using collapsible headings, you can create more structured and professional-looking documents.
This will help you enhance your productivity and create visually appealing documents in Microsoft 365.

3:03
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Available in Microsoft365

Objectifs :

This video provides a practical guide on how to effectively navigate and organize large documents using collapsible headings in Word. It aims to enhance document readability and editing efficiency.

Chapitres :

Introduction to Collapsible Headings
Navigating large documents can be challenging. This video introduces a handy trick to simplify the process using collapsible headings in Word. By utilizing this feature, users can streamline their document browsing experience.
How to Use Collapsible Headings
To collapse all headings in a document, right-click on a heading and select 'Expand/Collapse', then choose 'Collapse All Headings'. This action hides the body text, allowing for easier navigation through the document. The collapsed headings function similarly to a table of contents.
Expanding and Collapsing Sections
To expand a section, click the triangle next to the heading. Clicking it again will collapse the section. If you wish to view all text at once, select 'Expand All Headings'. If a heading cannot be collapsed, it may be due to using an earlier version of Word or incorrect heading formatting.
Formatting Headings Correctly
Ensure that headings are formatted using built-in heading styles. If a heading appears normal in the Styles gallery, it needs to be reformatted. By applying a heading style, you assign an outline level to the paragraph, enabling the collapsible feature.
Benefits of Collapsible Headings
Collapsible headings not only enhance readability but also save time during the writing process. While editing, users can select one or more collapsed headings to quickly copy, move, or delete entire sections. This feature allows for efficient document organization.
Setting Default Collapsed Headings
When designing a document for computer reading, consider setting headings to collapse by default. Select the desired headings, go to the Home tab, click the Paragraph dialog box launcher, and check 'Collapsed by default'. This allows readers to navigate the document easily.
Printing Considerations
Keep in mind that collapsed sections do not print. Before printing, it is advisable to expand all headings. However, users can selectively print sections by using the Collapse and Expand feature. The Print Preview option under the File tab shows what will be printed.
Conclusion: Exploring Outline View
Collapsible headings significantly improve document organization and readability. For those serious about structuring their documents, exploring the Outline View feature in Word is recommended for even greater control over document layout.

FAQ :

How do I create collapsible headings in my document?

To create collapsible headings, apply one of the built-in heading styles to your text. This adds an outline level to the paragraph, enabling the collapsible feature.

What should I do if my headings won't collapse?

If your headings won't collapse, ensure you are using a version of Word that supports this feature and that your headings are formatted with the built-in heading styles, not just styled to look like headings.

Can I print a document with collapsed headings?

Collapsed sections do not print by default. You should expand all headings before printing, but you can selectively print sections by using the collapse and expand features.

What is the benefit of using collapsible headings?

Collapsible headings help improve document navigation and readability, allowing readers to focus on specific sections without being overwhelmed by the entire text.

How can I set headings to be collapsed by default?

Select the headings you want to collapse, go to the Home tab, click the Paragraph dialog box launcher, and check the 'Collapsed by default' option.

Quelques cas d'usages :

Organizing a Long Report

When writing a lengthy report, using collapsible headings allows the writer to structure the document effectively, making it easier for readers to navigate through sections without scrolling through all the text.

Editing a Collaborative Document

In a collaborative environment, writers can use collapsible headings to quickly copy, move, or delete entire sections of text, streamlining the editing process and improving efficiency.

Creating User Manuals

For user manuals that require clear navigation, collapsible headings can serve as a table of contents, allowing users to expand sections relevant to their needs while keeping the document organized.

Preparing Presentations

When preparing a presentation document, using collapsible headings can help organize content into sections that can be easily expanded during the presentation, allowing for a smoother flow of information.

Designing Online Content

When designing documents intended for online reading, collapsible headings can enhance user experience by allowing readers to collapse sections they are not interested in, making the content more digestible.

Glossaire :

Collapsible Headings

Headings in a document that can be expanded or collapsed to show or hide the content beneath them, making it easier to navigate large documents.

Outline Level

A hierarchical level assigned to a paragraph when a heading style is applied, allowing for organization and navigation within a document.

Heading Styles

Predefined formatting options in word processing software that designate text as headings, enabling features like collapsible sections and structured navigation.

Print Preview

A feature that allows users to see how a document will look when printed, including which sections will be visible based on formatting.

Paragraph Dialog Box

A settings window in word processing software where users can adjust paragraph formatting options, including indentation, spacing, and outline levels.

Outline View

A document view that displays the structure of a document based on headings and subheadings, allowing for easy navigation and organization.

00:00:05

when you're having trouble navigating a large document.

00:00:08

Right-click a heading,

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click Expand Collapse,

00:00:13

and click Collapse All Headings.

00:00:16

Now, with all the body text out of the way

00:00:18

it's easier to browse through the document.

00:00:20

The collapsed headings become something like

00:00:22

a table of contents.

00:00:24

To expand a section, click this triangle,

00:00:28

and click it again to collapse the section.

00:00:31

If you want to see all the text,

00:00:32

click Expand All Headings.

00:00:39

If you can't collapse a heading,

00:00:41

it's either because you're using an earlier version of Word

00:00:45

or the headings aren't formatted using

00:00:46

one of the build in heading styles.

00:00:49

In this case, the writer added formatting

00:00:51

to make it look like a heading,

00:00:52

but as you can see in the Styles gallery

00:00:54

it's still formatted as normal.

00:00:57

To change that, choose one of the heading styles.

00:01:01

When you add a heading style,

00:01:04

you add an outline level to the paragraph.

00:01:07

And when you do that, the triangle appears

00:01:10

and you can collapse the heading.

00:01:13

Collapsible headings are great

00:01:14

for helping you read a document.

00:01:16

But they can also be a timesaver when you're writing.

00:01:19

While you're editing a document,

00:01:20

you can select one or more collapsed headings

00:01:22

to quickly copy, move or delete whole sections.

00:01:31

Or you can click and drag a section to a new location.

00:01:40

When you're deciding how you want readers

00:01:41

to navigate the document,

00:01:43

you can lay it out with collapsible headings in mind.

00:01:46

For example, if you're designing the document

00:01:48

to be read on a computer,

00:01:49

you can collapse all headings by default.

00:01:52

Select all the headings you want to collapse,

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then on the Home tab,

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click the Paragraph dialog box launcher,

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and check Collapsed by default.

00:02:11

Now when readers open the document,

00:02:13

they can use the collapsed headings

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like a table of contents,

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choose the section they want to read

00:02:18

and click the triangle to expand it.

00:02:23

Here's one last thing to keep in mind.

00:02:25

Collapsed sections don't print,

00:02:27

so typically you'll want to expand all headings

00:02:29

before you print a document.

00:02:32

But you could, for example, use Collapse and Expand

00:02:35

to selectively print only the sections you want.

00:02:42

Click the File tab and Print.

00:02:47

Print Preview shows you exactly what will go to the printer.

00:02:51

So collapsible headings can make it easier

00:02:53

to read and quickly organize a document.

00:02:56

But if you're really serious about organizing a document,

00:02:58

you should look into Outline View.

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