Sway - Preventing particular users from using Sway Tutorial

In this video, you will learn how to prevent particular users from using Sway in Microsoft 365. The video covers the steps for administrators to select active users, edit product licenses, and disable Sway for specific users.
By following these steps, you can control which users have access to Sway and prevent them from creating or accessing Sway content.
This tutorial will help you manage user permissions effectively in Microsoft 365.

0:47
3010 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide for administrators on managing user access to Sway within Office 365. It outlines the steps necessary to modify user permissions effectively.

Chapitres :

Introduction
In this guide, we will explore how administrators can control which users have access to Sway, a digital storytelling app within Office 365. Understanding these permissions is crucial for managing user capabilities and ensuring that only authorized personnel can create and share Sway presentations.
Identifying Active Users
To begin managing access to Sway, administrators must first identify the active users within their organization. This can be done by selecting 'Active users' from the user management interface. Here, you will see a list of all users currently active in your organization.
Selecting Users for Permission Changes
From the list of active users, choose one or more users for whom you want to change Sway access permissions. This selection is crucial as it determines who will be able to use Sway and who will not.
Editing Product Licenses
Next, select 'Edit product licenses' to modify the existing licenses for the chosen users. This step allows you to adjust the permissions associated with their accounts.
Enabling and Disabling Sway Access
In the product licenses section, you will have the option to enable or disable various services. To restrict Sway access, simply enable all other services and disable Sway. This action will prevent the selected user from creating a Sway or accessing a Sway link if one is sent to them.
Saving Changes
After making the necessary adjustments, click on 'Save' to apply the changes. Once saved, you can close the window to finalize the process. It is important to ensure that all changes are correctly saved to avoid any access issues.
Conclusion
By following these steps, administrators can effectively manage user access to Sway within Office 365. This control is essential for maintaining organizational standards and ensuring that only designated users can create and share Sway presentations.

FAQ :

How do I manage user access to Sway?

To manage user access to Sway, you need to be an administrator. Select 'Active users' from the list, choose the users you want to modify, and then select 'Edit product licenses' to enable or disable Sway access.

What happens if I disable Sway for a user?

If you disable Sway for a user, they will not be able to create a Sway or access any Sway links sent to them.

Can I enable Sway for multiple users at once?

Yes, you can select multiple users from the 'Active users' list and edit their product licenses simultaneously to enable or disable Sway access.

What is the purpose of product licenses in Office 365?

Product licenses in Office 365 determine which applications and services a user can access. They can be edited by administrators to grant or restrict access to specific tools like Sway.

Quelques cas d'usages :

Creating Interactive Presentations

Administrators can enable Sway for marketing team members to create engaging presentations for product launches. This allows for visually appealing storytelling that can enhance audience engagement.

Collaborative Reports

With Sway enabled, project managers can collaborate with their teams to create reports that combine text, images, and videos, streamlining the reporting process and improving communication.

Training Materials Development

Educators can use Sway to develop interactive training materials for workshops. By enabling Sway, they can create dynamic content that keeps participants engaged and facilitates better learning outcomes.

Glossaire :

Administrator

A person responsible for managing and overseeing the operations of a system or application, including user access and permissions.

Active users

Users who are currently enabled to access and use a specific application or service, in this case, Sway.

Sway

A digital storytelling application from Microsoft that allows users to create and share interactive presentations and reports.

Product licenses

Permissions granted to users that allow them to access and use specific software or services.

Office 365

A subscription service offered by Microsoft that includes access to various productivity applications and services, including Sway.

00:00:06

which users will have access to Sway.

00:00:09

To do this, select Active users.

00:00:12

From the list, choose one or more users for whom you want to change

00:00:16

whether or not they can use Sway.

00:00:18

Next, select Edit product licenses.

00:00:22

Here, you can edit existing licenses.

00:00:25

Then, all you need to do is simply enable everything and then disable Sway.

00:00:32

Click on Save and then on Close.

00:00:38

This user will therefore not be able to create a Sway from Office 365,

00:00:42

but will be able to open a link to a Sway if one is sent to them.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2919 Views

Microsoft Sway Video Training – Build interactive content

Provide newsletters, product presentations or attractive and interactive articles in minutes!

ALL COURSES