Teams - Manage a channel’s files with the Shared tab in Teams Tutorial

Unlock the full potential of teamwork with our tutorial on managing a channel's files using the shared tab in Teams! Learn how to navigate and organize files effortlessly in both library and messages views, ensuring your workspace stays clutter-free. Discover features that enhance collaboration, making it easier to find, share, and manage documents efficiently. Don't miss out—watch now and elevate your Teams experience! #teams #intermediate #collaborate

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100 views

Available in Microsoft365

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the goal is to show how to use the shared tab in a team's channel

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to find and manage every file connected to that channel.

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In a channel,

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the shared tab sits at the top of the window next to posts.

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When you select shared,

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you can switch between two views using buttons

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in library and in messages.

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Both views point to the same files,

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but they display them differently depending

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on whether you prefer a folder-based organization

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or the history of what was shared in conversations.

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In the in library view,

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the screen shows the channel's document library

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with the folder path at the top of the list,

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followed by columns such as name,

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modified

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modified by,

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and the option to add column.

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The command bar offers several actions.

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New lets you create a folder or a new file

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and upload lets you add existing files.

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Editing grid view helps you quickly update metadata.

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You can also use share and copy link to distribute a document,

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and there is a forms button to create a form directly tied to this location.

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The ad shortcut to OneDrive button lets you

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add this library to OneDrive for easier access.

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You can also download the file or export it to Excel.

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The 3 dot menu opens additional options such as automating,

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integrating,

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syncing,

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setting notifications,

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managing your alerts,

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and opening in SharePoint.

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This view is designed to structure the channel's documents,

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for example,

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by creating folders and storing documents in a clean organized workspace.

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The messages view focuses on the files and

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links that were shared in posts and replies.

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When you open this view,

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the list shows shared items with columns like name,

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shared date,

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and shared by.

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Quick filters appear at the top,

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such as recent and files and links

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along with a keyword search box that helps you find a document by name.

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When you select a file,

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a command bar appears above the list with actions like

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open,

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copy link,

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download,

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and go to message.

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Open displays the file in Teams or in the related app.

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Copy link creates a shareable link to the document.

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Download saves a local copy

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and GoToMessage takes you straight back to the channel post

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where the file was originally shared.

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This view is especially useful when you need

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to quickly locate a document from a conversation,

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even if the original post is several days old

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and buried among many other messages.

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By switching between in library and in chat,

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the shared tab becomes a single entry point for managing a channel's files.

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The library view gives you a structured folder and document set up for day to day work

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while the chat view gives you fast access to what was shared in conversations.

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Together

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they help you keep documents well organized

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while still maintaining a clear record of

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the discussions where those files were used.

Mandarine AI: WHAT YOU SHOULD KNOW

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