Word - Change footnote font, size, and formatting Tutorial

In this video, you will learn how to change the font, size, and formatting of footnotes in Microsoft Word.
The video covers the process of modifying the footnote reference style to make the superscript numbers bigger and more readable.
It also demonstrates how to change the style of the footnote text, including the font, italicization, paragraph spacing, and hanging indent.
This tutorial will help you customize the appearance of your footnotes in Word documents.

2:48
5141 views

Available in Microsoft365

Objectifs :

This video aims to teach users how to modify footnote styles in a Word document, including changing font size, style, and spacing for both footnote references and explanatory text.

Chapitres :

Introduction to Footnote Customization
In this section, we will explore how to customize the appearance of footnotes in a Word document. This includes adjusting the size of footnote numbers, changing fonts, and modifying spacing to enhance readability.
Accessing Word Styles
To begin customizing footnotes, navigate to the 'Home' tab in Word where you will find the 'Styles' section. Here, you can access various heading styles and other formatting options.
Managing Styles for Footnotes
To modify footnote styles, click on the small arrow in the 'Styles' section and select the 'Manage Styles' button. This will allow you to view and edit the styles used for footnotes.
Modifying Footnote Reference Style
In the 'Manage Styles' dialog, sort the styles alphabetically to find 'Footnote Reference'. Select it and click 'Modify'. Here, you can adjust the font size and choose to keep or remove the superscript setting for footnote numbers.
Changing Footnote Text Style
To change the style of the explanatory text in footnotes, select the relevant style in the 'Manage Styles' dialog. Click 'Modify' to access font options. For example, you can choose 'Courier New', make it italic, and adjust paragraph spacing to 1.5 lines with a hanging indent.
Final Adjustments and Review
After making the desired changes, click 'OK' to apply them. Review the document to ensure that the footnote numbers and text are now more readable and visually appealing.
Conclusion
In summary, customizing footnotes in Word enhances the document's readability and presentation. By modifying styles for footnote references and explanatory text, users can create a more professional and organized appearance.

FAQ :

How do I change the font size of footnote numbers in Word?

To change the font size of footnote numbers, go to the 'Manage Styles' button, find the 'Footnote Reference' style, and modify the font settings to increase the size.

What is the purpose of using superscript for footnotes?

Superscript is used for footnotes to visually distinguish the reference number from the main text, making it clear that it refers to additional information at the bottom of the page.

Can I change the font style of footnote text in Word?

Yes, you can change the font style of footnote text by selecting the footnote text, accessing the 'Manage Styles' button, and modifying the font settings in the dialog box.

What is a hanging indent and how do I apply it?

A hanging indent is a formatting style where the first line of a paragraph is flush left, and subsequent lines are indented. You can apply it by adjusting the paragraph settings in the 'Format' menu.

How can I adjust paragraph spacing in Word?

To adjust paragraph spacing, select the text, go to the 'Paragraph' settings in the 'Format' menu, and modify the spacing options before and after the paragraph.

Quelques cas d'usages :

Academic Writing

In academic papers, proper formatting of footnotes is crucial for clarity. By using Word styles to adjust font size and spacing, students can enhance the readability of their citations and references.

Professional Reports

In professional reports, footnotes can provide additional context or references. Modifying footnote styles ensures that the report maintains a consistent and professional appearance, improving overall presentation.

Publishing

Editors and publishers can use customized footnote styles to meet specific formatting guidelines for books and articles, ensuring that footnotes are visually distinct and easy to read.

Legal Documents

In legal documents, footnotes often contain important references. Adjusting the font and spacing of footnotes can help lawyers present their arguments more clearly and effectively.

Technical Documentation

Technical writers can utilize footnotes to provide additional explanations or references. By customizing footnote styles, they can enhance the usability and clarity of technical documents.

Glossaire :

Word Styles

Predefined formatting options in Microsoft Word that allow users to quickly apply consistent formatting to text, including font, size, color, and spacing.

Superscript

A text formatting style where a character is displayed smaller and higher than the baseline of the surrounding text, often used for footnotes or exponents.

Footnote

A reference or explanatory note placed at the bottom of a page, providing additional information about a specific part of the text.

Manage Styles

A feature in Microsoft Word that allows users to view, modify, and create styles for text formatting.

Hanging Indent

A paragraph formatting style where the first line is flush left, and subsequent lines are indented, commonly used in bibliographies and reference lists.

Paragraph Spacing

The amount of space before and after paragraphs, which can be adjusted to improve readability and layout.

00:00:24

And the way we do that as we use word styles. Now, if you've used word styles before or even if you haven't. They're up here on the home tab and you've got your heading styles up here. But word use the styles to display this little footnote and to make this text look good down here in your notes paint.

00:00:45

It uses some behind the scenes styles for that, so to get to those behind the scenes. Styles were going to go to this little arrow and we're going to go down here to this manage styles button.

00:00:57

And then we want to look for the footnote reference style. So we're going to go ahead and choose alphabetical here and then find it in here there it is footnote reference.

00:01:08

OK, we're going to modify that style and we're going to modify the font. Incidentally, this is where you can turn off that superscript setting if you don't want your numbers raised, but I happen to like that, so that's fine. I just want to make my superscript numbers bigger so I'll choose that setting there and click OK and then OK again and then with the fine.

00:01:29

Will see here that the superscript numbers are now bigger and you might even say they're a little more readable OK now? What if you want to change. This text here? How do you do that? How do you change the style of that again you go to the manage styles button and then because we selected that footnote text that particular style.

00:01:50

Good for you in this dialog box, so that makes it handy. You don't have to hunt around for the right style and then you can click modify format font like we did before and then you could change the font here. If you want. I'm going to choose Courier new and I'm going to make it italic and then.

00:02:11

I'll keep the size the same, that's fine click OK and then I'll change the paragraph spacing here. I'll make it 1.5 lines and out of hanging indent too. But the hanging. Indent is going to do is it's going to move these second lines of this note text underneath the first one, so we'll click OK and.

00:02:32

There we go, we've got now are note text in that Courier format and we've got our spacing and that hanging Indent. All working nicely so that's how to change your footnotes both the numbers and the explanatory text.

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