Excel - Improved version history Tutorial

In this video, you will learn about the improved version history feature in Microsoft 365. The video covers how to access and utilize the version history tool to track changes and restore previous versions of documents.
This will help you effectively manage and collaborate on documents in the Microsoft 365 environment, ensuring accuracy and efficiency in your work.

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Available in Microsoft365

Objectifs :

This section aims to guide users on how to access and manage the version history of documents saved on OneDrive or SharePoint, highlighting the features available for reviewing and restoring previous document versions.

Chapitres :

Accessing Document Version History
To view the complete list of changes made to your document, navigate to the file history. This feature is available exclusively for documents saved on OneDrive or SharePoint. Here, you can see the date, save time, and the author's version of the document.
Viewing Previous Versions
By clicking on a specific saved version, you can display the content of that document. This allows you to review earlier iterations and understand the changes that have been made over time.
Restoring Previous Versions
In the messaging bar at the top of the opened version, the application provides a restore option. By selecting this option, the app will set the chosen version as the default version, allowing you to revert to it easily.
Editing and Managing Version History
You can edit the newly restored version as needed. The version history feature corresponds with the version history options available in OneDrive or SharePoint, enabling you to manage different versions directly within the app.

FAQ :

What is File History in OneDrive or SharePoint?

File History is a feature that allows users to see a complete list of changes made to a document and access earlier versions. It is only available for documents saved on OneDrive or SharePoint.

How can I access the version history of my document?

You can access the version history by going to the file history option in your document. This will show you a list of all saved versions along with their dates, times, and authors.

Can I restore a previous version of my document?

Yes, you can restore a previous version by clicking on the restore option in the messaging bar when viewing the document's version history.

What happens when I restore a previous version?

When you restore a previous version, it becomes the default version of the document, and you can edit it as needed.

Is version history available for all documents?

No, version history is only available for documents that are saved on OneDrive or SharePoint.

Quelques cas d'usages :

Collaborative Document Editing

In a team environment, members can use the version history feature to track changes made by different authors. This ensures that everyone is aware of updates and can revert to previous versions if necessary, improving collaboration and reducing errors.

Recovering Lost Information

If a user accidentally deletes important content from a document, they can utilize the restore option to revert to a previous version, thus recovering lost information and maintaining document integrity.

Document Review Process

During the review process, stakeholders can review the version history to see how the document has evolved over time. This allows for informed discussions and decisions based on the document's development.

Compliance and Auditing

Organizations can use version history to maintain compliance with regulatory requirements by keeping a detailed record of document changes, including who made changes and when.

Glossaire :

File History

A feature that allows users to view a complete list of changes made to a document and access earlier versions.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for document management and storage.

Version History

A record of all changes made to a document, allowing users to view and restore previous versions.

Restore Option

A feature that allows users to revert a document to a previous version, making it the default version.

Messaging Bar

A user interface element that displays messages or options related to the document being viewed.

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to see a complete list of changes

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that have been made to your document

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and to access earlier versions.

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Obviously, this function can only be used

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for documents saved on OneDrive or SharePoint.

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You visualize the date and the save time,

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as well as the author's version.

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By clicking on a saved part,

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you display the document's content.

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In the messaging bar at the top of the opening version,

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the application offers you the restore option.

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By using it, the app shows you this version

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as the default version.

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You can edit this new version.

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Note that this version history proposed by the app

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corresponds with the version history option

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offered by OneDrive or SharePoint

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by staying in the app to manage different versions.

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