Outlook Online - How to recall or replace a sent email in Outlook Web Tutorial

In this video, you will learn how to recall or replace a sent email in Outlook Web.
The video covers the steps to enable this feature, set a delay for canceling sent emails, and how to cancel and edit the email.
This tutorial will help you effectively manage your sent emails and avoid any unintended messages being delivered.

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Available in Microsoft365

Objectifs :

Learn how to enable and use the recall or replace feature in Outlook Online to manage sent emails effectively.

Chapitres :

Introduction
In today's fast-paced digital communication environment, it's common to send emails prematurely. Fortunately, Outlook Online provides a feature that allows you to recall or replace a sent email. This guide will walk you through the steps to enable and use this feature effectively.
Enabling the Recall Feature
To start using the recall feature in Outlook Online, follow these steps: 1. **Access Settings**: Click on the 'Settings' icon located in the upper right corner of the Outlook interface. 2. **Navigate to Mail Section**: In the settings menu, select the 'Mail' section. 3. **Compose and Reply**: Click on 'Compose and Reply' to access the relevant options. 4. **Find the Send Option**: Scroll down until you locate the 'Yandu Send' option. 5. **Set a Delay**: Here, you can set a delay for sending emails. The maximum delay allowed is 10 seconds. Choose your preferred delay time. 6. **Save Changes**: After setting the delay, click on 'Save' to apply the changes.
Using the Recall Feature
Once the recall feature is enabled, you can easily cancel a sent email within the set delay. Here's how: - **Sending an Email**: When you send an email, a message will appear at the bottom of the window indicating that you can cancel the sending process. - **Canceling the Email**: If you decide to cancel the email, simply click on the message that appears. This action will stop the email from being sent. - **Drafts Folder**: After cancellation, the email will be moved to your Drafts folder, allowing you to edit and resend it as needed.
Conclusion
The ability to recall or replace a sent email in Outlook Online is a valuable feature that can save you from potential miscommunications. By following the steps outlined above, you can enable this feature and manage your emails more effectively, ensuring that your messages are accurate and well-timed.

FAQ :

How can I recall an email in Outlook Online?

To recall an email in Outlook Online, first enable the Delay Send feature in the settings under the Mail section. Set a delay time (up to 10 seconds) and save the changes. After sending an email, a message will appear at the bottom of the window allowing you to cancel the sending within the set delay.

What is the maximum delay I can set for recalling an email?

The maximum delay you can set for recalling an email in Outlook Online is 10 seconds.

What happens to my email if I cancel sending it?

If you cancel sending an email, it will be moved to the Drafts folder of your inbox, where you can edit it and send it again.

Can I change the delay time after I have set it?

Yes, you can change the delay time by going back to the settings in the Mail section and adjusting the Delay Send option.

Is the Delay Send feature available on all versions of Outlook?

The Delay Send feature is specifically available in Outlook Online. Other versions of Outlook may have different functionalities.

Quelques cas d'usages :

Professional Email Communication

In a professional setting, using the Delay Send feature can help prevent embarrassing mistakes, such as sending an email with typos or incorrect information. By setting a 10-second delay, users can quickly cancel the email if they notice an error after hitting send.

Managing Sensitive Information

When sending sensitive information, the Delay Send feature allows users to double-check the content before it is sent. This can be particularly useful in legal or financial communications where accuracy is crucial.

Team Collaboration

In a team environment, using the Delay Send feature can help ensure that emails are well thought out before being sent to colleagues. This can improve communication and reduce misunderstandings.

Customer Service Responses

Customer service representatives can benefit from the Delay Send feature by allowing them to review their responses to customer inquiries before sending, ensuring that all information is accurate and professional.

Editing Emails After Sending

If an email is sent prematurely, the Delay Send feature allows users to cancel the sending and edit the email in the Drafts folder. This can help maintain professionalism and clarity in communication.

Glossaire :

Outlook Online

A web-based email service provided by Microsoft that allows users to send, receive, and manage emails through a web browser.

Recall

The action of retrieving a sent email before it is read by the recipient, allowing the sender to either cancel or replace the email.

Compose and Reply

A section in Outlook Online settings where users can configure how they create and respond to emails.

Delay Send

A feature that allows users to set a time delay before an email is sent, providing a window to cancel the sending if needed.

Drafts folder

A designated area in an email service where unsent or partially completed emails are stored for later editing and sending.

00:00:03

You realize you hit send too soon.

00:00:05

Fortunately, Outlook Online lets

00:00:06

you recall or replace a sent e-mail.

00:00:08

Let's see how to do it.

00:00:10

First you need to enable this feature.

00:00:13

Click on Settings,

00:00:14

Then go to the Mail section

00:00:16

and click on Compose and Reply.

00:00:18

Scroll down until you find Yandu Send option.

00:00:20

Here you can set a delay that

00:00:23

lets you cancel the sent e-mail.

00:00:25

The maximum delay is 10 seconds.

00:00:27

Set the delay you want,

00:00:28

then click on Save once the feature

00:00:31

is enabled when you send an e-mail.

00:00:33

The message will appear at

00:00:34

the bottom of the window.

00:00:36

You can cancel the sent e-mail

00:00:38

based on the delay you've chosen.

00:00:40

Simply click on this message to

00:00:41

cancel the sending of your e-mail.

00:00:43

Once cancelled, your e-mail will be

00:00:45

placed in the Drafts folder of your inbox.

00:00:47

Here you can edit it and send it once more.

Mandarine AI: WHAT YOU SHOULD KNOW

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