Teams - Control the start of recording and transcription in Teams Tutorial

Unlock the power of Microsoft Teams by mastering how to control recording and transcription settings. This video dives into essential configurations that ensure only designated individuals can initiate recordings, enhancing the security of your meetings. Explore key tips to safeguard sensitive information while managing attendees effectively. Don't miss out on transforming your Teams experience!

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Available in Microsoft365

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and the transcription during a meeting.

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This setting is available in the meeting options

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under the recording and transcription section.

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It only appears if your environment includes the required capabilities

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such as Teams premium

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or a co-pilot license

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which allow this level of control.

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To configure it,

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open the meeting from your team's calendar

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and then open meeting options

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in the recording and transcription section,

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look for the setting called

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who can record and transcribe.

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Microsoft notes that this setting controls who can start the recording

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and importantly

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that the person who starts the recording

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becomes the owner of the recording

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and may be able to delete it later.

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When you select organizer and co-organizer,

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you restrict the ability to start recording

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and transcription to a very small group.

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This is usually the best choice when the meeting includes sensitive information

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because it greatly reduces the risk of someone

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else starting a recording without you expecting it.

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When you select organizer,

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co-organizer,

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and presenter,

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you also allow presenters to start recording and transcription.

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This option can be helpful if you delegate facilitation to one or more speakers,

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but it requires extra attention

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because anyone assigned the presenter role can potentially start the recording.

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Depending on your organization's configuration,

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you may also see other options

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such as no one

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or a disabled setting,

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but you can focus on the two main choices if

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those are the only ones shown in your tenant.

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If your meeting includes external participants,

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it makes sense to align recording permissions

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with your presenter strategy

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in teams,

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the who can present setting

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determines whether everyone can be a presenter.

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Only people in your organization can present

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specific people can present,

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or only you can present.

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Microsoft indicates,

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for example,

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that if you choose people in my organization.

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External attendees join as participants by default.

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In practice,

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if you choose organizer,

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co-organizer,

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and presenter for recording,

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you can keep the meeting more secure

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by avoiding external attendees becoming presenters by default

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and by explicitly assigning presenter roles.

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It is also worth remembering that external

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attendees cannot be co-organizers in teams,

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which naturally reinforces security

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if you use the organizer and co-organizer option.

Mandarine AI: WHAT YOU SHOULD KNOW

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