PowerPoint - Add headers and footers to slides Tutorial

In this video, you will learn how to add headers and footers to slides in Microsoft 365. Headers and footers are small details near the top or bottom of your slides, such as slide numbers, text footers, and the date.
You can choose which headers to include and customize the text footer.
To insert headers and footers, click on "Insert," then "Header and Footer," and make your selections.
You can choose the date and time format, whether to show the current date or a fixed one, and decide if you want to display slide numbers and a text footer.
Importantly, you can choose not to show headers and footers on the title slide.
By clicking "Apply to all," the headers and footers will appear on all slides except the title slide.
If you want unique settings for a specific slide, select it, reopen the dialog box, make your changes, and click "Apply." For more control, you can click on "View" and "Slide Master" to edit headers and footers on the slide master or any master layout.
By right-clicking a placeholder and selecting "Format Shape," you can access formatting options.
Remember, if you only want to change one layout, click on the layout and make the desired changes.
Adding headers and footers to your slides will help you customize and control the information displayed, enhancing the overall appearance and organization of your presentation.

3:52
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Available in Microsoft365

Objectifs :

This presentation aims to guide users on how to effectively add headers and footers to slides in a PowerPoint presentation, with specific instructions for customizing the title slide and other slides.

Chapitres :

Introduction to Headers and Footers
In this section, we will explore how to add headers and footers to your slides in a PowerPoint presentation. Specifically, we will focus on customizing the title slide differently from the other slides.
Setting Up Headers and Footers
To begin, navigate to the 'Insert' tab and select 'Header and Footer'. This opens the Header and Footer dialog box, where the 'Slide' tab is selected by default.
Customizing the Title Slide
To ensure that the slide numbers do not appear on the title slide, check the option 'Don't show on title slide'. This allows you to customize the header and footer settings for the title slide separately from the other slides.
Applying Settings to Other Slides
For the other slides, check the boxes for 'Slide number' and 'Footer', where you can enter the company's web address. After making these selections, click 'Apply to all' to implement these settings across all slides except the title slide.
Adjusting Footer Color
After applying the settings, you may notice that the green color of the footer is hard to see. This is a formatting issue that can be adjusted later.
Finalizing the Title Slide Settings
To finalize the settings for the title slide, select the title slide and click 'Header and Footer' again. The 'Don't show on title slide' option will clear all checkboxes. To customize the title slide, check 'Date and time', set it to 'Update automatically', and choose a simple date format. Additionally, check the 'Footer' box to include the web address.
Applying Title Slide Settings
Uncheck 'Don't show on title slide' and click 'Apply'. This will add the date and footer text to the title slide without including the slide number, as desired.
Verifying Changes
When you select the title slide and open the Header and Footer dialog box, you will see the selections made for that slide. Remember, clicking 'Apply' affects only the selected slide, while 'Apply to all' affects all slides.
Making Further Adjustments
If you need to make changes to the footer or slide number for the other slides, you can do so by selecting slide 2 and adjusting the settings. If you uncheck the footer box, it will disappear from all slides, including the title slide. To restore the title slide settings, reopen the dialog box, reselect your preferences, and click 'Apply'.

FAQ :

How do I add headers and footers to my slides?

To add headers and footers, click on 'Insert' and then select 'Header and Footer'. In the dialog box, you can choose what to include for all slides or just the title slide.

Can I have different headers and footers on the title slide?

Yes, you can customize the title slide by selecting 'Don’t show on title slide' and then applying different settings specifically for that slide.

What should I do if I want to change the footer color?

To change the footer color, you will need to adjust the formatting settings in your presentation software, as the footer color is a formatting issue.

How do I ensure the slide number does not appear on the title slide?

You can ensure the slide number does not appear on the title slide by checking the 'Don’t show on title slide' option in the Header and Footer dialog box.

What happens if I click 'Apply to all'?

Clicking 'Apply to all' will apply the selected header and footer settings to every slide in the presentation, including the title slide.

Quelques cas d'usages :

Creating Professional Presentations

When preparing a business presentation, you can use headers and footers to include your company's branding, such as the web address, on every slide except the title slide, ensuring a professional appearance.

Educational Lectures

In an educational setting, instructors can use the header and footer features to display the lecture date and slide numbers, helping students keep track of the material covered.

Marketing Presentations

For marketing presentations, including a footer with the company’s website on each slide can drive traffic to the site, while keeping the title slide clean and focused on the presentation title.

Project Updates

When presenting project updates, using the date format in the footer can help stakeholders quickly identify the most recent information, while slide numbers can assist in navigating through the presentation.

Client Proposals

In client proposals, customizing the title slide with specific information while maintaining a consistent footer across other slides can enhance clarity and professionalism.

Glossaire :

Header

A header is a section at the top of a slide that can contain information such as the title, date, or other relevant details.

Footer

A footer is a section at the bottom of a slide that typically includes information like page numbers, copyright notices, or web addresses.

Slide Number

A slide number is a sequential number assigned to each slide in a presentation, helping to identify the order of slides.

Title Slide

The title slide is the first slide in a presentation, usually containing the presentation title and subtitle, and often does not include slide numbers.

Dialog Box

A dialog box is a small window that prompts the user to make a decision or enter additional information.

Update Automatically

A setting that allows the date or time to refresh automatically to reflect the current date or time.

Date Format

The way in which a date is displayed, which can include options for showing just the date, date and time, or just the time.

00:00:06

we are ready to add headers and footers.

00:00:10

We want slide numbers everywhere but on the title slide

00:00:14

and we want the date only on the title slide.

00:00:18

How do we do that?

00:00:20

To review our options, let’s click Insert, Header and footer.

00:00:26

In the Header and footer dialog box, the slide tab is selected.

00:00:31

Note this option Don't show on title slide.

00:00:35

This allows me to make an exception for the title slide,

00:00:39

so I'll check everything I want for all the other slides,

00:00:42

slide number and footer where I'll type the company's web address.

00:00:48

I click Don't show on title slide,

00:00:51

and then Apply to all to apply these choices everywhere else.

00:00:56

The title slide is unaffected and the slide number and

00:00:59

footer appear on the other slides.

00:01:07

Let's zoom in for a better view.

00:01:11

I don't really like the green color for the footer,

00:01:14

it's ard to see, but that's a formatting issue

00:01:17

and we'll deal with that in movie 3.

00:01:20

I'll zoom back out.

00:01:24

To apply what we want on the title slide,

00:01:26

we'll select that slide and click Header and footer.

00:01:31

Now the effect of the option Don't show on title slide is

00:01:35

to clear all the checkboxes for the title slide.

00:01:39

A way around that is to choose what I want for the title slide

00:01:42

and click Apply which affects only the selected slide.

00:01:48

So I'll check Date and time, leave it set to Update automatically,

00:01:53

and select a date format.

00:01:56

The formats include just the date, the date and time, or just the time,

00:02:03

I'll choose a simple date.

00:02:07

I'd also like to include the text footer,

00:02:09

the web address, on the title slide, so I'll check Footer.

00:02:14

Last, we'll uncheck Don't show on title slide and click Apply.

00:02:24

The date and the text footer appear

00:02:26

but not the slide number, that's what we want.

00:02:30

Note that the vertical formatting here is determined by the layout for this title slide.

00:02:38

The other slides are unaffected by my choices for the title slide.

00:02:43

We now have two sets of options applied.

00:02:47

When I select the title slide and click Header and footer

00:02:50

to open the dialog box, I see the selections I made for this slide:

00:02:55

the date and footer.

00:02:57

As long as I click Apply rather than Apply to all,

00:03:01

the settings here affect only the title slide.

00:03:07

When I select slide 2 and click Header and footer,

00:03:11

I see the selections I applied to all the other slides:

00:03:14

the slide number and footer.

00:03:17

If I make a change here such as unchecking the footer box

00:03:22

and click Apply to all, the footer disappears from the slides.

00:03:28

And the change also applies to the title slide which now

00:03:32

shows the slide number and nothing else.

00:03:35

I'll need to reopen the Header and footer dialog box for the title slide,

00:03:40

reselect to what I want for that slide,

00:03:46

and click Apply.

Mandarine AI: WHAT YOU SHOULD KNOW

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