Teams - Manage access to recordings and transcripts in Teams Tutorial

Discover how to effectively manage access to recordings and transcripts in Microsoft Teams. This video shows you essential steps to control who views sensitive information, ensuring privacy for every meeting. Perfect for intermediate users, it highlights security settings crucial for protecting your content, especially with external attendees. Don't miss out on mastering Teams security!

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Available in Microsoft365

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who is allowed to access a meeting recording

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and its transcript after the meeting ends.

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This setting is especially useful

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when the meeting includes sensitive information

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or when external attendees are invited

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because it helps prevent the content from being

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available to a wider audience than intended.

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Before you start,

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keep in mind that this feature is

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only available if your organization has a Microsoft

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365 co-pilot license or Teams premium.

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It is also important to know that the

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option is not supported for certain meeting types,

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including channel meetings and meetings started on the fly.

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If you do not see the setting described here,

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it is likely due to one of these limitations.

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To configure access,

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open the meeting from your team's calendar.

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Once the meeting details are open,

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go to the meeting options.

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A new page opens where you can manage key meeting settings.

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From there,

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open the section related to recording and transcription

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in that area you will find a setting that lets you choose who can access the recording

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and the transcript,

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and this is where you decide the right access level for your situation.

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When you open the setting

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you can pick from multiple access levels

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if you choose the option that allows everyone,

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all participants

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will be able to view the recording and read the transcript.

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If you want to restrict access,

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you can limit it to the organizer and co-organizer only.

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You can also choose an option that allows only specific people.

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Which is helpful when only a small group needs to review the transcript

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or locate key moments in the recording.

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For a more secure workflow,

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it is best to set this up before the meeting starts

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so you stay in control from the moment the invitation is sent.

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If you change this setting while the meeting is already in progress,

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keep in mind that the update may require you to end the meeting and start it again

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for the change to fully apply,

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so planning ahead is the safer approach.

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Finally,

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remember that this choice directly affects meeting AI features

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if someone does not have access to the recording or the transcript.

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They will not be able to use copilot for that meeting

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even if copilot was enabled during the conversation.

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At this stage

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you have a simple and effective way to

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control access to a meeting recording and transcript

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before sending the invite,

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get into the habit of checking the setting,

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especially when external participants are involved,

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so you can better protect your information and manage meeting content more safely.

Mandarine AI: WHAT YOU SHOULD KNOW

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