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Copilot (licence) - Enable Facilitator during a Teams meeting Tutorial

Learn how to enable facilitator during a Teams meeting without interrupting the flow. In just a few seconds, switch on recording, transcription, and an active facilitator to capture decisions live. Discover how to verify the agent is working, check indicators, and ensure notes reflect ongoing actions. Key tips include announcing decisions clearly with owners and due dates to boost post-meeting follow-up. Tags: copilot (licence), discovery, collaborate.

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Available in AI - Artificial Intelligence

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we will see how to enable facilitator during

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a Teams meeting that is already in progress,

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so you can catch up on an oversight without interrupting the discussion.

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The goal is to put the meeting back in the right conditions in just a few seconds,

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then immediately check that the agent is working correctly,

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so that important information is captured from that point on.

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When you are already in the meeting,

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start by opening the More actions menu,

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usually available through the More button or

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More actions on the meeting control bar.

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From there,

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first start recording and transcription if it is not already done.

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Once you select the option,

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you may be asked to choose the spoken language before confirming the start.

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This step is important

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because it affects the quality of what will

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be produced during and after the meeting.

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As soon as recording and transcription are active,

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you can enable facilitator from the same actions menu.

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The activation is immediate,

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with no need to leave the meeting or restart the session.

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From that point,

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the agent starts working on the ongoing meeting,

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which means that items are taken into account from the moment you enable it

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and not retroactively from the beginning of the discussion.

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To make sure everything is in place,

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you should do a quick check right after activation.

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You can spot the presence of the agent

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through the indicators shown in the meeting interface

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and in the notes area,

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where the activity is usually reflected in a visible way.

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This check prevents you from continuing the meeting,

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thinking the assistance is active when a step is still missing.

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Once facilitator is enabled,

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you can lead the meeting normally again,

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keeping one simple reflex.

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Clearly announce decisions and phrase actions explicitly

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with an owner and a due date when relevant.

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This way of speaking does not change the substance of your meeting,

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but it makes follow-up clearer

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and makes it easier to use the information generated afterwards.

Mandarine AI: WHAT YOU SHOULD KNOW

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