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Using AI in the Workplace: 3 Tips to Minimize Risks Tutorial

Protect data before sharing with an AI tool, knowing exactly what you give it and avoiding unapproved tools for HR files, interview reports, or customer details. Validate uses by context, ensuring proper authorization for decisions, assessments, or handling sensitive data. Inform others to maintain AI transparency, and note that many workplaces adopt an AI usage policy and basic AI literacy through training.

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Available in AI - Artificial Intelligence

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an engineer,

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or an AI act specialist.

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However,

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a few simple habits are enough to avoid most problems.

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In practice,

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problems rarely arise from bad intentions.

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They are more likely to come from acting too quickly,

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an unclear framework,

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or a lack of attention to the data being shared.

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Three habits are enough to remember the essentials

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protect.

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Validate,

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inform.

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First habit,

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protect.

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Before sharing anything with an AI tool,

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you need to know what you are giving it,

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an HR file,

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an interview report,

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customer contact details.

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These should not be uploaded to just any tool.

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Uploading a sensitive document to an unapproved tool may seem harmless at the time,

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but if the tool is not authorized or if

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the data is not meant to leave the organization,

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That simple action becomes a real problem.

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The habit to adopt,

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check before sharing.

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That way we protect our data.

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Second habit,

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validate.

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Not all uses carry the same weight.

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Formatting a table requires no particular precaution.

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Assessing an internship application

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or guiding a learner requires much more.

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The rule is simple.

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As soon as a use involves a decision,

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an assessment,

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Or sensitive data,

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check that everything is properly authorized before continuing.

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In other words,

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validate the use of AI in that specific context.

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Third habit,

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inform.

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In some cases,

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transparency is essential

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when someone interacts with a conversational agent,

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when content has been generated by AI,

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or when AI is involved in a process that leads to a decision.

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Informing does not mean Putting a warning everywhere.

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It is mainly about preventing a text,

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a response,

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or an interaction from appearing entirely human

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when AI has contributed to it.

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This is the principle of AI transparency.

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We inform stakeholders about our use of AI.

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These habits do not rely solely on everyone's goodwill.

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More and more organizations are bringing them together in an AI usage policy.

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A simple document.

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that explains what is permitted,

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what requires approval,

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and what is excluded.

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And for these habits to become natural,

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people need to be trained.

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This is what the AI Act calls AI literacy,

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understanding how to use AI,

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and it is already an obligation for employers.

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They must ensure that employees who need to

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use these tools receive appropriate AI training.

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At an individual level,

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these three habits,

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Protect,

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validate,

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inform,

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provide a solid foundation.

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Combined with a clear policy and trained teams,

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they help the entire organization move from improvised AI use to controlled AI use.

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One final question remains,

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where should we start

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and what are the deadlines?

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That is the focus of the final video dedicated to the

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AI Act timeline and the actions to take right now.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

AI Act : Mastering the European AI Regulation

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AI Act : Mastering the European AI Regulation

Understand the EU AI Act, identify risky AI uses, and adopt best practices for responsible AI use in the workplace.

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