PowerPoint - Edit headers and footers on the slide master Tutorial

In this video, you will learn how to edit headers and footers on the slide master in Microsoft 365. The video covers the process of making changes to the date format and text color of headers and footers.
It also demonstrates how to center the text and adjust the size of placeholders.
This will help you customize headers and footers on your slides to achieve a professional and visually appealing presentation.

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Available in Microsoft365

Objectifs :

This video aims to guide viewers on how to effectively edit headers and footers in a presentation using the slide master feature. It addresses common formatting issues and provides step-by-step instructions to enhance the visual appeal and readability of slides.

Chapitres :

Introduction to Headers and Footers
In this section, we will explore the importance of headers and footers in presentations. Proper formatting ensures that essential information, such as dates and web addresses, is clearly visible and enhances the overall professionalism of the slides.
Identifying Formatting Issues
The video begins by highlighting specific formatting issues in the presentation. The date on the title slide is broken into two lines, and the light green font color of the text footer is hard to read. These issues need to be addressed for better clarity.
Using the Slide Master
To resolve formatting issues, we will utilize the slide master feature. The slide master is the top slide thumbnail that allows you to make changes that apply to all slides. To access it, click on 'View' and then 'Slide Master'.
Adjusting the Date Placeholder
Focusing on the title slide, we select the title slide master layout. The date placeholder is too small, causing the date to run onto a second line. To fix this, we enlarge the placeholder by selecting it, pointing to a corner sizing handle, and dragging down to lengthen it. This adjustment ensures the date fits on one line.
Changing Footer Text Color
Next, we address the footer text color. By clicking on the slide master, we can change the font color for all relevant layouts. We select both footer placeholders, navigate to 'Home', and choose a new font color. Additionally, we center the footer placeholder using the 'Align' options under 'Drawing Tools'.
Final Adjustments on the Title Slide
After making changes, we notice that the text footer on the title slide appears misaligned. To correct this, we return to the slide master, select the footer placeholder on the title slide layout, and align the text to the left. This adjustment ensures that the footer text is correctly placed.
Conclusion
By following these steps, we have successfully formatted the headers and footers in the presentation. The date now fits on one line, and the footer text is clearly visible and well-aligned. Utilizing the slide master effectively allows for consistent formatting across all slides, enhancing the overall presentation quality.

FAQ :

How do I access the Slide Master in PowerPoint?

To access the Slide Master in PowerPoint, click on the 'View' tab in the ribbon and then select 'Slide Master'. This will open the Slide Master view where you can make changes that affect all slides.

What is the purpose of using a Slide Master?

The purpose of using a Slide Master is to maintain consistency in the design and layout of your presentation. It allows you to make global changes to fonts, colors, and layouts that will apply to all slides.

How can I change the font color of footers in my presentation?

To change the font color of footers, go to the Slide Master view, select the footer placeholder, and then use the 'Font Color' option in the 'Home' tab to choose your desired color.

Why is my date placeholder not fitting on one line?

If your date placeholder is not fitting on one line, it may be too small. You can resize it by selecting the placeholder and dragging the sizing handles to make it larger.

How do I center text within a footer placeholder?

To center text within a footer placeholder, select the placeholder, go to the 'Home' tab, and use the 'Align' options to center the text.

Quelques cas d'usages :

Creating Consistent Presentations

Using the Slide Master feature allows professionals to create consistent presentations across multiple slides. By setting up headers and footers in the Slide Master, users can ensure that all slides maintain the same design elements, improving the overall professionalism of the presentation.

Enhancing Readability of Presentations

Adjusting font colors and sizes in footers can significantly enhance the readability of presentations. For instance, changing a footer's font color from light green to blue can make it easier for the audience to read important information.

Efficient Formatting Changes

When needing to make formatting changes across a presentation, using the Slide Master saves time. Instead of editing each slide individually, users can make changes in the Slide Master that automatically apply to all relevant slides, ensuring efficiency.

Customizing Title Slides

Professionals can customize title slides by adjusting the layout in the Slide Master. For example, if the date on the title slide is broken into two lines, resizing the placeholder can ensure it fits on one line, creating a cleaner look.

Addressing Formatting Issues

When encountering formatting issues, such as misaligned text in footers, users can quickly resolve these by returning to the Slide Master. By selecting the appropriate layout and adjusting the alignment, they can ensure that all slides display correctly.

Glossaire :

Slide Master

A Slide Master is a special slide in PowerPoint that controls the overall appearance of the slides in a presentation. Changes made to the Slide Master affect all slides that use that master layout.

Placeholder

A placeholder is a predefined area in a slide layout where content such as text, images, or charts can be added. Placeholders can be resized and formatted.

Footer

A footer is a section at the bottom of a slide that typically contains information such as the date, slide number, or other relevant details.

Font Color

Font color refers to the color of the text displayed on a slide. It can be changed to enhance visibility and aesthetics.

Align

Align refers to the positioning of text or objects within a placeholder or slide. Common alignment options include left, center, and right.

Zoom

Zoom is a feature that allows users to increase or decrease the size of the slide view for a closer look at details.

00:00:08

there are a couple of things I want to change.

00:00:11

I'll zoom in for a closer look.

00:00:14

On the title slide, the date appears, but it's broken into two lines.

00:00:19

I want to sit on one line.

00:00:22

My other concern is with the text footer for the rest of the slides.

00:00:27

The light green font color is hard to see.

00:00:31

I'll zoom back out.

00:00:34

For formatting issues like these, related to the look,

00:00:37

size or position of headers and footers, edit the slide master.

00:00:43

To open the slide master click View slide master;

00:00:49

the slide master is the top slide thumbnail.

00:00:53

You make changes to it that you want to apply to all slides.

00:00:57

You can also make changes to specific layouts,

00:01:01

any of these slides below the slide master.

00:01:05

One of our formatting issues is with the date on the title slide.

00:01:09

I've selected the title slide master layout.

00:01:13

I'll zoom in a little.

00:01:16

With the date format I chose, the placeholder is too small.

00:01:21

This is what the date looks like on the title slide.

00:01:24

See how it runs on to a second line.

00:01:28

You can't see that in slide master view on this layout,

00:01:32

we just see the default date format which does fit.

00:01:36

In any case we need to enlarge the date placeholder.

00:01:40

I'll select it, point to a corner sizing handle,

00:01:43

click the two headed arrow cursor and drag down to lengthen the placeholder.

00:01:50

The longer date format should now fit on one line.

00:01:53

We'll check that in a minute.

00:01:57

To change the color for the text footer, I'll click the slide master.

00:02:03

This change needs to apply to all the relevant layouts.

00:02:07

The footers that appear on the slide master are the text footer and date;

00:02:12

the date shows on the slide master even though

00:02:14

I've chosen not to show it on the slides.

00:02:18

First, let's press Ctrl and click to select both footer placeholders.

00:02:23

Then we'll click Home, Font color and change the font color to dark blue

00:02:30

and let's click Bold to turn off the bold formatting.

00:02:35

Also let's center the footer placeholder;

00:02:38

to do so select it, under Drawing tools click format

00:02:44

and click Align objects.

00:02:47

Make sure Align to slide is selected and click Align center.

00:02:54

To center the text inside the placeholder, I'll leave the box selected,

00:02:59

click Home and click Center.

00:03:06

Let's click Normal to see the effect of these changes on the slides.

00:03:12

The text footer is now centered and is blue instead of green.

00:03:21

On the title slide, the date fits on one line

00:03:26

but the text footer, the web address looks like it's slid down.

00:03:31

This is because I centered the text within the footer

00:03:34

placeholder on the slide master.

00:03:38

That centered the text everywhere including on the title slide.

00:03:46

When I select the placeholder, think of it

00:03:48

in a horizontal orientation and you can see the text is centered.

00:03:56

Let's go back to the slide master,

00:03:59

View, Slide master to fix the title slide.

00:04:03

The title slide master layout is selected,

00:04:06

this layout gives me a way to correct the problem,

00:04:10

I'll select the footer placeholder on the layout

00:04:14

and I'll click Home,

00:04:16

Align left to move the footer text back up.

00:04:20

Think of Align left as if this box were horizontal.

00:04:25

This change will apply only to this layout.

00:04:29

I'll click Normal to switch back to that view;

00:04:33

the text footer is correctly placed now on the title slide.

00:04:39

By using the various options in the Header and footer dialog box

00:04:44

and going to the slide master to make formatting and layout changes,

00:04:51

I've got the headers and footers exactly as I want them.

Mandarine AI: WHAT YOU SHOULD KNOW

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