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SharePoint (Classic Sites) - Recovering deleted items (Recycle bin and Second-stage recycle bin) Tutorial

In this video, you will learn about recovering deleted items using the Recycle Bin and Second-stage Recycle Bin in SharePoint.
The video covers how to access the Recycle Bin on both SharePoint communication sites and SharePoint team sites, as well as the necessary permissions required.
It demonstrates how to restore a document from the Recycle Bin and explains that if the document was contained in a deleted folder, SharePoint will automatically recreate it.
The video also mentions the option to remove a document from the Recycle Bin, which sends it to the Second-stage Recycle Bin.
It emphasizes the importance of visiting the Second-stage Recycle Bin if a document cannot be found in the main Recycle Bin.
However, it warns that if a document is deleted from the Second-stage Recycle Bin, it will be permanently deleted and cannot be restored after 93 days.
This knowledge will help you effectively recover deleted items in SharePoint and avoid permanent deletion.

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Objectifs :

This document aims to provide a comprehensive guide on how to retrieve deleted documents from SharePoint's Recycle Bin, including the steps to restore documents and the importance of permissions.

Chapitres :

Introduction to SharePoint Recycle Bin
SharePoint provides a Recycle Bin feature that allows users to recover mistakenly deleted documents. Understanding how to navigate this feature is essential for effective document management within SharePoint sites.
Accessing the Recycle Bin
To retrieve deleted documents, you first need to access the Recycle Bin. The process varies slightly depending on the type of SharePoint site you are using: - **SharePoint Communications Site**: Navigate to the content of your site and open the Recycle Bin. - **SharePoint Team Site**: Access the Recycle Bin through the site tabs. Both types of sites have a primary Recycle Bin and a second-stage Recycle Bin, which functions similarly.
Permissions and Access Issues
To access the Recycle Bin, you must have the necessary permissions granted by the site administrator or owner. If you cannot see the Recycle Bin, it may be due to insufficient permissions or the Recycle Bin feature being deactivated.
Restoring Documents
To restore a document from the Recycle Bin, follow these steps: 1. Select the document you wish to restore. 2. Click on the 'Restore' option. The document will be restored to its original location. If the document was in a folder that was also deleted, SharePoint will recreate that folder, but only the restored documents will be placed inside it.
Managing Deleted Documents
You can also permanently delete documents from the Recycle Bin, which will send them to the second-stage Recycle Bin. If you cannot find a document in the main Recycle Bin, check the second-stage Recycle Bin as it serves as a safety net for documents deleted twice by mistake. However, be cautious: if you delete a document from the second-stage Recycle Bin, it will be permanently removed and cannot be restored.
Retention Period for Deleted Documents
Documents in both the main and secondary Recycle Bins are automatically deleted after 93 days from the time of deletion. It is crucial to act promptly if you need to recover a document within this timeframe.
Conclusion
Understanding how to effectively use the Recycle Bin in SharePoint is vital for document recovery. By following the outlined steps and being aware of permissions and retention policies, users can manage their documents more efficiently and minimize the risk of permanent loss.

FAQ :

How can I retrieve a deleted document in SharePoint?

You can retrieve a deleted document from the Recycle Bin in your SharePoint site. If you are on a communications site, go to the content of your site and open the Recycle Bin. For a team site, access the Recycle Bin from your site tabs. Select the document you want to restore and click 'Restore' to recover it.

What is the difference between the main Recycle Bin and the second stage Recycle Bin?

The main Recycle Bin holds documents that have been deleted from the SharePoint site, while the second stage Recycle Bin contains documents that have been deleted from the main Recycle Bin. The second stage serves as a backup for recovering documents that were deleted twice.

What should I do if I cannot find my document in the Recycle Bin?

If you cannot find your document in the main Recycle Bin, check the second stage Recycle Bin. If it is not there, it may have been permanently deleted, especially if it has been more than 93 days since deletion.

Do I need special permissions to access the Recycle Bin?

Yes, you need the necessary permissions granted by the site administrator or owner to access the Recycle Bin. If you do not see it, you may not have the required permissions or the Recycle Bin may be deactivated.

What happens if I delete a document from the second stage Recycle Bin?

If you delete a document from the second stage Recycle Bin, it will be permanently deleted and cannot be restored. Be cautious when deleting from this bin.

Quelques cas d'usages :

Recovering Important Documents

In a corporate environment, employees often accidentally delete important documents. By utilizing the Recycle Bin and second stage Recycle Bin in SharePoint, employees can quickly recover these documents, ensuring that critical information is not lost and productivity is maintained.

Managing Document Permissions

Site administrators can manage permissions to ensure that only authorized users can access the Recycle Bin. This helps prevent unauthorized recovery of sensitive documents and maintains data security within the organization.

Training New Employees

During onboarding, new employees can be trained on how to use the Recycle Bin in SharePoint. This knowledge helps them understand document management and recovery processes, reducing the risk of permanent data loss.

Document Lifecycle Management

Organizations can implement a document lifecycle management strategy that includes regular checks of the Recycle Bin. This ensures that documents are properly managed and that any accidental deletions can be addressed promptly.

Data Recovery Planning

In case of accidental mass deletions, having a plan that includes the use of the second stage Recycle Bin can be crucial. Organizations can prepare for potential data loss scenarios and ensure that they have a recovery strategy in place.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

Recycle Bin

A storage area in SharePoint where deleted documents are temporarily held before permanent deletion. Users can restore documents from the Recycle Bin if they are deleted by mistake.

Second Stage Recycle Bin

An additional layer of the Recycle Bin in SharePoint that holds documents that have been deleted from the main Recycle Bin. It serves as a safety net for recovering documents that were deleted twice.

Permissions

Settings that determine what actions users can perform on SharePoint sites, such as viewing, editing, or deleting content. Permissions are managed by site administrators.

Administrator

A user with elevated permissions who manages the SharePoint site, including user access and site settings.

Restore

The action of recovering a deleted document from the Recycle Bin back to its original location in SharePoint.

Permanent Deletion

The final removal of a document from SharePoint, making it impossible to recover. This occurs after documents are deleted from both the main and second stage Recycle Bins.

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you can still retrieve it from your

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SharePoint sites recycled then.

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If you are on a share point

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communications site, go to the content

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of your site an open the Recycle bin.

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If you are on the SharePoint team site.

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Access to your recycle bin

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will be in your sights tabs.

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The Recycle bin and second stage Recycle bin

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remained the same for both types of sites.

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Note that you use your sights recycle bin.

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You must have permission from the

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administrator or owner of the site.

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If you do not see it.

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You may simply not have the

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necessary permissions.

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Or the Recycle bin has been deactivated.

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To restore a document from the Recycle bin.

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Select it, then click restore.

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It will then be restored to its

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original location on the side.

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If it were contained in a folder

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that you had also deleted,

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SharePoint would automatically recreate it.

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Note, however,

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that only the documents you have just

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re stored will be in this folder.

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Any other content will not be restored.

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You can also remove this document from

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the Recycle bin. It will then be sent.

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To the second stage Recycle

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bin of your share point site.

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So do not hesitate to visit this

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been if you cannot find a document

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in the main recycle bin,

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you can also restore a document

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from the second stage Recycle bin.

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This serves as a safety net in case

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you delete a document twice by mistake.

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However,

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if you delete your document

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from the secondary trash,

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it will be permanently deleted and you

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will no longer be able to restore it.

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Note that your documents are kept for

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93 days from the time they are deleted.

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Whether they are in the main or secondary,

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been there then automatically

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deleted from your SharePoint site.

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