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Copilot (licence) - Data and privacy: a clear framework for the enterprise Tutorial

Discover how data and privacy work in the enterprise when AI like Microsoft Copilot integrates with Microsoft 365. This clear framework explains what happens to company data, where it’s stored, and how it’s used to train models. Learn about the two usage modes, the guarantees that professional data isn’t used for public training, and how geographic residency, security, and permissions shape what Copilot can access. A concise, practical guide to balancing powerful AI assistance with robust privacy and governance.

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connected to a professional environment,

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the main question is about the connection itself,

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but when it is integrated into Microsoft 365,

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a more central question emerges.

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What does it actually do with company data?

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What information is used?

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Where is it stored?

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And is it used to train AI models?

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First,

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clear commitment.

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Professional data used with Microsoft Co-Pilot

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is not used to train public models.

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Documents,

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emails,

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meetings,

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as well as prompts and generated responses are not

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used to improve public services or other organizations' environments.

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This commitment is formally documented

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in Microsoft's official privacy documentation.

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Second point,

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interactions with co-pilot are treated as Microsoft 365 data.

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They follow the same rules for security,

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compliance,

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retention,

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and auditing

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as all other organizational content.

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Co-pilot does not create a separate system.

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It operates within the existing contractual framework.

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Third concrete element

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location.

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Data storage related to co-pilot respects the

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geographic region configured for your organization.

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In other words,

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data at rest remains within the residency settings defined for your environment.

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Request processing relies on Microsoft's secure cloud infrastructure

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to ensure performance and availability

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without

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changing where data is stored at rest.

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It is important to distinguish

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two usage modes.

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Without a paid co-pilot license,

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co-pilot chat is enterprise protected,

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secure conversations,

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excluded from public training,

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but without automatic access to internal documents,

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emails,

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or collaboration spaces.

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With a license,

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co-pilot can use professional context,

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files,

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meetings,

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emails,

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always limited to existing permissions.

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Co-pilot only sees what you already have access to.

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The difference is the scope of context,

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not confidentiality.

Mandarine AI: WHAT YOU SHOULD KNOW

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