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Copilot (licence) - Choosing Copilot or connecting an external AI in Microsoft 365? Tutorial

Choosing Copilot or connecting an external AI in Microsoft 365? reveals that the debate isn’t just about performance, but how deep the integration goes. Copilot taps directly into the Microsoft 365 environment, using existing identities and permissions to work within your security model, while external AIs require linking separate environments, added governance, and ongoing administration. The video guides you through data access, permissions, and administration nuances, showing how an external AI might copy, share, and process content, versus the seamless, governed approach of Copilot. If you want a clear sense of which path fits your organization’s governance and integration needs, this comparison breaks down the structural implications behind each choice.

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Available in AI - Artificial Intelligence

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the question is not just which AI to choose,

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but how to integrate it

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into the work environment.

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There are two main approaches.

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Activate an AI built into Microsoft 365

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or connect an external AI

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to the ecosystem.

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Co-pilot represents

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the integrated approach.

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An external AI like chat GPT or a connected open AI solution

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represents the added approach.

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This design difference

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changes how data is accessed,

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how permissions are managed,

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and how the solution is administered.

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With an external AI connected to Microsoft 365,

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2 separate environments

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must be linked.

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The user copies and pastes a Word document,

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shares an Excel file from OneDrive,

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or grants access

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to specific content.

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The AI only processes

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what is explicitly shared or made accessible

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through this connection.

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This integration must be configured,

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authorized,

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and managed.

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It is added to the existing system like a third party application.

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It usually respects

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the user's permissions,

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but it creates an additional layer to manage for the organization.

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Co-pilot follows a different logic.

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It does not connect two separate systems.

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It works directly

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within the Microsoft environment

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using existing identities

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and permissions.

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It only accesses

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content the user already has.

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No more,

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no less,

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it requires no additional external connection

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and fits within

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the existing architecture and rules.

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So the difference is not just about the tool

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but about integration responsibility

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with an external AI,

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the company must manage

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an extra connection,

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defined permissions,

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control access,

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and administer a third party application.

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With co-pilot,

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the AI relies directly on the security model already in place

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in Microsoft 365.

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So the choice becomes structural.

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Do you add a solution?

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That needs governance

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or activate a capability

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already governed.

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Comparing AI tools

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only on performance is not enough.

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In a business context,

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you also need to understand

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how they integrate.

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A connected application

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or intelligence built directly

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into the system.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

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