Facilitating a creative meeting in 7 steps Tutorial

Unlock the secrets to running an engaging creative meeting in "Facilitating a Creative Meeting in 7 Steps." Discover essential techniques from icebreakers to idea convergence that will transform your discussions. Whether you’re boosting agility or mastering change, this video is your guide to innovative facilitation. Tune in for actionable insights!

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here are the seven steps to a creative meeting.

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The presentation of the subject,

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set the rules,

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the icebreaker,

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warming up creativity,

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diverging phase,

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converging phase,

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and concretization.

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I will propose a concise description of the seven steps

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and the role of the facilitator in each stage.

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Step 1,

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the presentation of the topic.

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Explain to the participants the purpose of the session.

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Step 2,

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explanation of the rules of creativity to be respected

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for a smooth running of the meeting.

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Here are some examples of rules deferred judgment,

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no censorship,

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and self-censorship.

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Originality is welcome but not mandatory,

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daring to say simple things bounce off other people's ideas,

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their strength in numbers.

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Respect the time of emergence of ideas and trust each other.

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Do not be afraid of silence.

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Provide ideas in quantity.

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Why not set a number and so on.

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Step 3

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offer a game session to help become more

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familiar with each other and create an atmosphere.

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This is called an icebreaker

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to break the ice and go over the

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natural inhibition from the beginning of the meeting.

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Here is an icebreaker proposed on Wikipedia and tested.

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Put all the participants in a circle,

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12 people maximum.

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Each person will have to take turns giving 3 statements,

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2 that are true and one that is false.

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The others will have to find the one that is false.

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A ball is passed around between the people and serves as a talking stick.

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The facilitator begins to set the example in the tone.

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I've been to Sri Lanka twice.

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I have 3 brains.

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I woke up late this morning.

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Other people will ask for the ball

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so that they can ask questions and make their proposals.

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The person who finds the false statement throws the ball

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to the person of his or her choice who in turn

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will have to give the next three statements.

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The affirmations will become more and more

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surprising as the participants go along,

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and everyone will learn information about the other

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participants that will become topics of discussion later.

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Another idea of Icebreaker,

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more physical,

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is to give the group an orange.

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You tell them you have an orange,

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and I'm asking you to make sure it goes through all the hands as quickly as possible.

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And you time each new attempt by telling them they can be faster.

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At the last attempt,

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the participants created a slide with their hands connected together.

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Some of them climbed on chairs.

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Others sat on the floor,

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rolling orange from top to bottom in a few microseconds.

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Step 4.

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Take a warm up lap to warm up your brain and start the creative process.

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A few simple games can open up the creative brain.

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Propose a rebus puzzle.

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Make paper pots and pans.

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Make people guess an object they can think of in the room.

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I spy.

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Ask them to connect 4 lines without lifting the

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pencil from the 9 dots in the drawing below.

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You have to go out of the box to find solutions.

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Another idea

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make a mini creative writing workshop.

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Everyone writes the 1st 5 words that come to mind

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on a piece of paper without filtering them out.

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Give the sheet to your neighbor

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who has 2 minutes to produce 5 new words based on the previous words.

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Recover your initial sheet

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and produce another 5 words inspired by the 10 preceding words.

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Read the fruit of these fickle writings aloud in an.

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way

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sleepwalking butterfly,

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ebony glow consciousness.

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Be quiet after each reading.

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Let yourself go daydreaming.

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I suggest background music which will open up your

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right brain even more during writing and reading aloud.

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You can also propose a riddle with 20 questions to answer.

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Here are two examples to note on the flip chart puzzle one.

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A man walks into a bar and asks for a glass of water.

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The owner pulls out a gun and points it at our character.

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The man says thank you and walks out of the bar.

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Guess what happened.

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He had hiccups,

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puzzled too.

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At the beginning of the 19th century in a posh part of London at around 9 p.m.,

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Romeo and Juliet were found dead on the living

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room carpet with pieces of glass beside them.

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Guess what happened?

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Answer

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they're goldfish.

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Step 5.

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The diverging phase where the facilitator guides the participants to open.

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In this phase,

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the mind wanders freely,

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judgments suspended,

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and imagination reigns supreme.

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This is the phase of producing ideas in small or large groups.

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Brainstorming is the basic form.

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For example,

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you can set up a visual brainstorming session.

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With several tracks previously proposed by the facilitator,

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let's imagine a brainstorming on the subject,

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setting up creative meetings in the department.

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The facilitator sticks 6 different colored headings to the craft paper on the wall.

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Benefits,

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facilitation,

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participants,

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prerequisites,

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logistics,

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and a final out of the box heading.

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The participants gradually paste Post-it notes with their

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ideas inside each of the six boxes.

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While the participants are freely pasting the

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Post-it notes without any order of constraints,

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the facilitator starts grouping them by sub themes.

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From time to time,

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the facilitator may break the silence and comment on groupings

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and ideas in order to stimulate imagination and production.

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We will see the continuation of this visual.

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Brainstorming in the last two phases.

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Phase 6,

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the convergent phase where participants progress towards ideas and solutions.

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At this stage,

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the production of ideas comes second.

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It is more about converging ideas.

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Participants gather around the tables,

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they comment on the ideas found,

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question the authors,

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and make new ideas groupings.

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At the end,

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all the ideas and all the different categories are summarized.

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You can also in this convergent phase retain the most relevant ideas,

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for example,

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by having participants vote with colored stickers.

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Phase seven concretization.

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The end of the creative meeting always sees a plan of action.

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If the subject is simple,

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you can directly transform the relevant ideas that

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have been retained into an action plan.

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You will note on the flip chart

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who does what and by when.

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Sometimes the relevant ideas will need to be thought through,

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dug up,

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and turned into an action plan.

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Ideally,

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divide the retained ideas into subgroups for reflection.

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Each pair or trio will present to the group the implementation of the ideas.

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The group will enrich the ideas and decide on the final action plan.

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So

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as a reminder,

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here are the 7 steps for facilitation of a creative meeting,

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presentation of the subject,

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the rules,

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the icebreaking game,

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the creative warm up,

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the diverging phase,

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the converging phase,

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and concretization.

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