00:00:10
that we define our objectives,
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that we discuss each crucial step of a project,
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and that we report on the progress of our projects.
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Our time with them is sacred
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just as their time with us is sacred.
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How can we optimize it for everyone's benefit?
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We will first tackle
00:00:28
why we need to spend time with our boss,
00:00:31
then how to be allies in time management,
00:00:33
and finally what to do when our boss is too present or not present enough.
00:00:40
Why spend time with your boss?
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Spending time with one or several colleagues is a huge cost of time and money.
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Do you really need to spend this time with your boss?
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If this nurtures your motivation
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and or your efficiency,
00:01:00
then absolutely,
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We often address others when we need some information
00:01:06
they have before taking action or a decision.
00:01:10
That's why I recommend sharing information on
00:01:13
a collaborative tool within the team.
00:01:16
So I have a question.
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I'll check online first to see if I can find an answer.
00:01:22
Here are 4 good reasons to spend time with your boss
00:01:26
solving a problem.
00:01:28
But do you really need one another?
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to answer a question,
00:01:32
but can you find the answer yourself online or by asking another colleague?
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to work on a common file.
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But did you distribute the tasks on this project
00:01:43
so you can make progress without one another?
00:01:48
to update them on the file's progress.
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But did you provide a reporting table so they can access the information
00:01:56
outside your meetings?
00:01:57
The time spent with your boss has to be a win-win situation,
00:02:03
Does it benefit my boss if I bother him with such on such an issue?
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how does the employee benefit from his boss bothering
00:02:11
the employee on such and such a subject?
00:02:14
Every meeting has to be a win-win situation,
00:02:17
otherwise it's not cooperation,
00:02:19
it's a game of draining each other's time
00:02:24
How can you be allies in managing time
00:02:27
by conducting efficient meetings with your boss?
00:02:30
Here are 3 questions to ask yourself beforehand
00:02:33
to prepare for the meeting with your boss.
00:02:38
What are the priorities and needs of my boss?
00:02:41
If you don't know,
00:02:44
How can I satisfy them?
00:02:45
How can I help them?
00:02:47
We rarely ask ourselves the question of how to
00:02:50
understand our bosses needs and how to help them.
00:02:54
We rarely position ourselves as equals.
00:02:57
Second question,
00:02:59
what does my boss expect from me?
00:03:02
The priorities that have been set and which he or she expects me to fulfill.
00:03:08
By preparing these two questions prior to the meeting,
00:03:11
you'll come up with answers to their needs and questions.
00:03:15
He or she will then be much more receptive to your needs and questions.
00:03:20
The last preparation question is what are the points I want to discuss with them
00:03:28
when faced with them,
00:03:29
get to the point.
00:03:31
Here are my two questions.
00:03:32
Here are my 3 requests.
00:03:34
Here are my two suggestions.
00:03:36
Another tip is to turn your boss into an ally of your time.
00:03:40
Explain your relationship with time to them
00:03:44
and understand his or hers.
00:03:46
Everyone is different.
00:03:48
Are you monottasked or not?
00:03:50
Do you prefer morning meetings?
00:03:52
Would you like to have an afternoon with no interruptions every week?
00:03:57
Do you need more flexibility and autonomy?
00:04:00
Would you rather have a 5 minute talk every day or a 1 hour meeting per week?
00:04:06
Tell them also what your time enemies are,
00:04:10
where you are likely to slip.
00:04:12
Are you too much of a perfectionist?
00:04:15
Can you say no to demands?
00:04:17
Do you struggle to focus after you've been interrupted?
00:04:21
In a win-win relationship,
00:04:23
try to understand their relationship with time as well,
00:04:27
so that you can adjust better to one another.
00:04:31
What to do if your boss is too present for your liking?
00:04:36
Do you feel like you waste too much time with an omnipresent boss?
00:04:40
It goes as far as demotivating you.
00:04:43
What can you do?
00:04:44
The omnipresence of the manager is an unadjusted parental attitude.
00:04:49
Either you are dealing with a controlling parent manager who needs things
00:04:53
to be done their way according to their own rules and processes.
00:04:57
They want to make sure that everything is done
00:05:01
They want to be informed of everything.
00:05:04
they need to monitor
00:05:07
They are afraid of slipping.
00:05:09
They are afraid it will get out of hand if they let go of control.
00:05:13
So they are a very stressed person,
00:05:15
even if they don't show it and think they have a duty to be super present
00:05:20
behind everyone's back micromanaging.
00:05:23
If you react like a conforming and obedient child
00:05:27
by letting them conduct their monitoring rounds or
00:05:31
look over your shoulder with controlling questions,
00:05:34
your life will be hell.
00:05:35
If you react by dismissing them or by sighing.
00:05:39
You'll have adopted the rebellious child attitude which will only reinforce their
00:05:44
conviction that they are right to monitor the child that you are.
00:05:50
I invite you to speak to your boss,
00:05:54
Ask them concretely on which points they need information
00:05:58
and at what frequency.
00:06:00
negotiate a written or oral report with them.
00:06:05
Which on one hand will satisfy at least their need to control and to be reassured
00:06:11
and on the other wouldn't take up too much of your time
00:06:15
after reassuring them on the reporting topic,
00:06:18
tell them that you need autonomy because
00:06:20
it fosters your motivation and efficiency,
00:06:23
then negotiate firmly.
00:06:26
If your manager is hyper presents
00:06:29
thinking that it's for your own good,
00:06:31
it's probably because they are adopting the nurturing parent position.
00:06:36
Some managers regularly interrupt and bother their
00:06:38
collaborators thinking that they enjoy their attention,
00:06:42
thinking that their collaborators need them.
00:06:46
their attention and questioning can look like monitoring.
00:06:50
So tell these overly attentive managers that everything is going well.
00:06:56
Tell them that you need to focus and be alone to make progress on your files.
00:07:02
that you'll solicit them if you ever have a question or need help.
00:07:06
As a last resort,
00:07:08
you can play on the heart strings of
00:07:10
your nurturing manager by delegating tasks to them.
00:07:14
You tell them that you do actually need them and give them a task.
00:07:18
It will keep them busy.
00:07:20
with a hyper present manager,
00:07:22
ask for autonomy and negotiate meeting and reporting times.
00:07:28
If your boss is too absent for your liking,
00:07:30
what can you do?
00:07:33
take it as a chance,
00:07:34
an opportunity to become autonomous quickly,
00:07:37
even if you encounter moments of failure that could have been avoided.
00:07:42
I know a company CEO who used to complain about their employees
00:07:46
coming to them with questions they already had the answers to.
00:07:50
This CEO told me that their job was to make the employees express their own answers.
00:07:57
the CEO was surprised that they continued to come to them.
00:08:00
They did not realize that it was very comfortable for them.
00:08:03
As their solutions were being formulated in front of the CEO,
00:08:07
they didn't have to take any risks.
00:08:09
It was like the director had validated their.
00:08:13
realizing that their empowerment strategy had been hijacked,
00:08:17
the director learned to shorten the meetings and to say,
00:08:21
you have the answer,
00:08:23
Gradually their employees stopped knocking on the door
00:08:27
or only did so for crucial issues.
00:08:31
sometimes bosses are right not to be available at all times.
00:08:35
If you really need a more available boss on a project
00:08:38
or if your boss is really overworked,
00:08:40
you can negotiate with them.
00:08:43
I need you on this issue.
00:08:45
But I can relieve you of this one if you can trust me with this file.
00:08:51
don't let your boss's absence get in the way of your projects.
00:08:55
Here are some suggestions of messages you could send your boss Andrea,
00:08:59
ideally by email,
00:09:04
I need to speak to you for 10 minutes about the alpha file.
00:09:08
I suggest such a day and time.
00:09:11
The file should be finished by February 28th at the latest.
00:09:15
If you're flexible and you know that your boss's schedule is tighter,
00:09:19
suggest several possible dates instead of one.
00:09:23
Some people need actually many date options,
00:09:30
Limit options simply suggest a time and a date.
00:09:34
Another example to get your boss's attention,
00:09:37
make a connection between your request and one of the boss's main objectives.
00:09:43
It will make them want to answer you.
00:09:46
I need information on the Y file
00:09:48
to get everything ready for your administration board.
00:09:52
Another example of what to tell your absent boss.
00:09:56
I understand that you don't have time to look in the Z file.
00:10:00
I suggest to put it on standby
00:10:03
until our next meeting.
00:10:05
Maybe that will make Andrea react.
00:10:10
can you delegate the task of validating the first stage of the project to Martin
00:10:14
so that I can continue working on it?
00:10:18
if we can't see each other before such a date,
00:10:21
then I'm going to have to make decisions on my own,
00:10:24
but I need some crucial information
00:10:27
and be clear on the missing information.
00:10:30
You can add to any email without an answer from you,
00:10:34
this is what I will do,
00:10:37
if we can't meet before a certain date,
00:10:39
this is what I will do.
00:10:41
As a last resort,
00:10:44
we couldn't meet on the Miranda file.
00:10:47
I have to finish it by tomorrow.
00:10:49
This is the decision I've made.
00:10:51
I'm available for any questions.
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