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Teams - Schedule Remote Training Sessions Use Case

Looking to master remote training with Microsoft Teams? This video presents two easy methods for scheduling training sessions, whether they’re one-off events or recurring programs. Discover how to streamline your calendar, ensure clarity for participants, and enhance collaboration. Don't miss out on tips that will revolutionize your training experience!

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Teams

Available in Microsoft365

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remote training sessions with Microsoft Teams?

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This video shows you two simple methods to achieve this,

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whether for one-off sessions or recurring programs.

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For isolated or non-recurring trainings aimed at different groups,

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the team's calendar is a straightforward method.

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Start by creating a new meeting in your team's calendar.

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Give your training session a title,

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for example,

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the communication training,

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then select the date and time that best suits your needs.

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In the description field,

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outline the agenda or topics to be covered.

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This clarity allows participants to know what

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to expect and to prepare accordingly.

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Next,

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invite participants by adding their email

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addresses in the invite attendees section,

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even if they are not part of your organization.

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Invitees will receive a link to join the session without needing a team's account.

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Once all details are completed,

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click send.

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If you are organizing regular trainings or following

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a group of learners over the long term,

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creating a dedicated teams team is the best solution.

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Go to the channel,

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click the plus button at the top to add a tab,

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then search for and select channel calendar.

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This calendar,

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visible to all team members,

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will centralize the events and facilitate coordination.

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Schedule your recurring sessions by clicking add

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a new event in the channel calendar.

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Enter the meeting details such as title and time.

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Under repeat,

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choose the frequency,

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for example,

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weekly,

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every Monday morning.

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If necessary,

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set an end date.

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Ensure the appropriate channel is selected

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so all members are automatically included.

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Click send to finalize the scheduling.

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The calendar will then display all scheduled sessions.

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Learners can view the schedule at any time

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and join sessions directly from the calendar.

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Any changes made will be instantly updated for all team members,

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ensuring smooth organization.

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This approach offers numerous advantages.

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Communication is centralized.

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All information,

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documents,

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and discussions are grouped in one place,

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greatly simplifying access to resources.

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By adopting these methods,

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you will not only simplify the scheduling of your remote trainings,

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but also enhance the overall learning experience for your participants.

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