The meeting facilitator’s briefcase Tutorial

Transform your meetings into engaging and productive experiences with 'The Meeting Facilitator’s Briefcase.' Discover essential tools and creative techniques to boost collaboration and teamwork. From using colorful Post-it notes for brainstorming to incorporating fun activities, this video reveals how to make every session impactful. Don't miss out on innovative strategies that will elevate your facilitation skills!

04:40
3 views

Selected for you
New

Available in SoftSkills

00:00:08

Do you want to wake up with participants,

00:00:10

get the best out of them,

00:00:12

create cohesion and move things forward?

00:00:15

It's time to push the boundaries and access

00:00:18

the tools of the most creative facilitators.

00:00:22

In your briefcase,

00:00:23

put Post-it notes

00:00:25

that have the superpower to be playful,

00:00:28

to push for summary,

00:00:29

to get participants moving,

00:00:32

to get out of conformism,

00:00:34

and to reorganize everyone's ideas by repositioning them.

00:00:38

Each theme a different color.

00:00:40

You ask a question,

00:00:41

for example,

00:00:42

what do you think are the areas where our department can be improved?

00:00:47

You give 5 Post-it notes to each participant.

00:00:50

You ask them to write down 5 ideas summarized in a few words.

00:00:55

1 Post-it note equals 1 idea

00:00:59

written with.

00:00:59

Marker so it's visible to everyone.

00:01:02

This is an essential rule.

00:01:04

Then you bring the participants together

00:01:07

facing the wall,

00:01:08

and either you group the Post-its together and position

00:01:12

them on the wall while you read them,

00:01:14

or the participants read their own Post-it notes and place them on the wall.

00:01:19

Then you group them together by theme.

00:01:22

For example,

00:01:23

on the question,

00:01:25

what are,

00:01:26

in your opinion,

00:01:27

the areas of improvement for our department?

00:01:30

You may have themes such as the atmosphere,

00:01:34

collaboration with other departments,

00:01:36

work organization,

00:01:38

information flow,

00:01:39

or customer service,

00:01:40

for example.

00:01:42

Don't forget to take photos of your work.

00:01:44

This will feed into the report.

00:01:47

Online collaborative tools such as Claxo

00:01:50

also allow you to playfully animate.

00:01:52

Creative sequences with virtual posters

00:01:56

that can be grouped together on a touch screen.

00:01:59

What else to put in your meeting facilitator's briefcase?

00:02:02

Craft paper to lay out on tables on which you will be

00:02:06

able to write in small groups of 3 or 4 people.

00:02:09

The output can be hung on the wall and explained to the rest of the group.

00:02:14

A topic fostering intergenerational cooperation

00:02:18

or living the five values of the company on a daily basis.

00:02:23

Other facilitators tool,

00:02:24

the flip chart with stickers to prioritize important tasks or to vote.

00:02:30

Let's imagine a new theme,

00:02:32

the five ideas to reinforce remote collaboration in our team.

00:02:36

You have selected 10 ideas on your flip chart thanks

00:02:40

to a Post-it session or a craft paper session.

00:02:43

You can use the stickers to vote on which 5 ideas to put in place as a priority.

00:02:50

Then you keep this sheet,

00:02:51

tape it to the wall at the next meeting on the subject.

00:02:55

The talking stick or baton

00:02:58

to make speaking time more balanced and listening more respectful.

00:03:02

That's very useful for table rounds or stand-up meetings,

00:03:06

a timer or triangle that the timekeeper will hold.

00:03:10

So that the team

00:03:12

don't get overwhelmed in the sequences.

00:03:15

Magazines to cut out and make vision boards,

00:03:18

divide your team into groups of 3 or 4

00:03:21

and ask them to make a large chart of the ideal service situation in 5 years,

00:03:27

or to make a large chart of an optimal customer relationship.

00:03:31

They can write words,

00:03:32

but above all invite them to draw and paste pictures from the magazines.

00:03:38

Extremely effective in stimulating their creative right brain,

00:03:43

then

00:03:44

share them all together and extract onto a flip chart

00:03:47

or mind map the keywords or ideas to be dug out

00:03:51

at Google's European headquarters in Dublin.

00:03:53

There's a creativity room that can be booked

00:03:56

by managers for their creativity meetings or seminars.

00:04:00

A room full of Lego,

00:04:02

felt-tip pens,

00:04:03

magazines,

00:04:04

crepe paper,

00:04:05

chairs and tables of different shapes and sizes,

00:04:09

paper board,

00:04:10

whiteboards,

00:04:11

touch screens,

00:04:12

strips of paper in all colors

00:04:14

in a cheerful mess conducive to creativity.

00:04:18

I invite you to be creative in meetings,

00:04:21

to turn your meetings into fun and productive times.

00:04:26

You will be able to take advantage of your magic meeting facilitator's briefcase,

00:04:31

to start a meeting,

00:04:33

transmit information,

00:04:34

share a problem,

00:04:35

innovate,

00:04:37

find solutions,

00:04:38

or make decisions.

Mandarine AI: WHAT YOU SHOULD KNOW