Platform Banner

Visual aids that enhance your meetings Tutorial

Unlock the power of visuals in your meetings! This informative video, "Visual Aids That Enhance Your Meetings," explores how effective imagery can boost memorization, extend attention spans, and streamline communication. Discover essential tips to prevent cognitive overload and enhance engagement through clever visual aids. Transform your meetings with compelling visuals and smart tools today!

04:34
161 views
Parteger

Selected for you
New

Available in SoftSkills

00:00:07

Advertising has long understood

00:00:10

that an attractive visual is a trigger for action,

00:00:13

a trigger for purchase.

00:00:15

How can you use your visuals as action generators?

00:00:19

We are going to see together the importance of the visual in meetings,

00:00:23

the risks of cognitive overload,

00:00:25

and the concept of co-construction in visual mode.

00:00:29

Let's start with the importance of the visual.

00:00:33

Yes,

00:00:33

let's put visuals in meetings.

00:00:36

The eye memorises more than the ear,

00:00:39

83% for sight,

00:00:42

11% for hearing,

00:00:44

and 6% for the other senses.

00:00:47

A lively,

00:00:48

evocative,

00:00:49

and above all visual slideshow

00:00:52

with as few sentences as possible is an excellent support for a presentation.

00:00:58

It will improve memorization and especially

00:01:01

double the participant's attention span.

00:01:04

According to John Medina's 12 Laws of the Brain,

00:01:08

the optimal attention span of the audience during a lecture is 10 minutes.

00:01:13

Check out Steve Jobs's slide shows during his presentations.

00:01:18

Two words,

00:01:19

a picture,

00:01:20

a number,

00:01:21

and the speaker in the centre.

00:01:24

See the presentations of the best speakers.

00:01:27

The PowerPoint isn't there for everyone to read a boring slide document.

00:01:33

A good slideshow gives keywords and images that reinforce your message.

00:01:39

If you have information to communicate during your meeting,

00:01:43

make a pictorial slideshow.

00:01:46

The right hemisphere,

00:01:48

the hub of our creativity,

00:01:50

is more visual.

00:01:51

Appealing to both hemispheres means having smarter participants.

00:01:56

Second tip,

00:01:58

avoid cognitive information overload.

00:02:02

Don't try to be exhaustive in your meetings.

00:02:05

It is the characteristic of people who are too cerebral

00:02:09

to try to have all the information at their disposal.

00:02:13

And

00:02:14

to have gone through the whole issue before deciding and taking action,

00:02:19

choose the information you will convey

00:02:22

through your visual aids.

00:02:24

Information may be interesting,

00:02:26

but does it serve the purpose?

00:02:28

Does it help and facilitate the decision making process?

00:02:32

If you answer no to these questions,

00:02:36

then the information is not necessary.

00:02:39

Lighten your documents.

00:02:41

Lighten your slide shows.

00:02:43

A picture,

00:02:44

a number,

00:02:45

a simple graph,

00:02:46

a few key words.

00:02:48

Avoid complete sentences.

00:02:51

Keep some information in an appendix and show it only if it is really necessary.

00:02:57

Only give that nonessential information at the end of the meeting if really needed,

00:03:03

so as not to lose your participants while they are reading them in detail.

00:03:08

Tip 3.

00:03:09

Improve your visual communication by using the right tools.

00:03:15

In the simplest possible way,

00:03:17

you can have a board or a flip chart

00:03:20

or shared screen on which you write down the meeting plan,

00:03:24

keywords or concepts popping up during the meeting.

00:03:28

You can collect the group's answers to the

00:03:31

questions and write these answers on them.

00:03:34

This is the minimum you will be able to do.

00:03:37

Have a visual support visible to everyone,

00:03:41

to which everyone turns their head

00:03:43

during the reflection and co-building phases.

00:03:47

Beyond noting down the words,

00:03:49

you can draw,

00:03:50

you can indeed

00:03:52

explain an idea,

00:03:53

a product.

00:03:54

The functioning of an organisation or a piece of software by

00:03:58

simple drawing on a flip chart or a graphic tablet.

00:04:03

Doodling and graphic facilitation

00:04:06

are visual tools that will reinforce concentration,

00:04:10

memorization,

00:04:11

and facilitate co-construction

00:04:14

during meetings.

00:04:15

You can also use mind mapping software,

00:04:19

mind maps,

00:04:20

or other co-writing tools that we talked about in the video on online meetings.

00:04:26

All these visual digital tools facilitate collaboration and co-construction.

00:04:32

Don't be deprived of them.

Mandarine AI: WHAT YOU SHOULD KNOW