Teams - Block the transfer of a Teams meeting Video

Are you dealing with sensitive information in Teams meetings? Learn how to enhance your security with key settings! Discover how to block invitation forwarding and implement a strict lobby strategy that gives you control over who joins, no matter who has the link. Don't miss this essential guide for safeguarding your meetings!

02:40
120 views

00:00:07

you can strengthen privacy with two complementary settings.

00:00:11

The first is to prevent attendees from forwarding the invitation,

00:00:15

so a participant cannot simply forward the meeting to someone else.

00:00:20

The second is to tighten access through the meeting lobby

00:00:23

so you stay in control of who actually gets in,

00:00:26

even if the meeting link is shared.

00:00:29

To block forwarding,

00:00:30

you configure the setting in the Outlook meeting invitation

00:00:34

because the team's meeting is tied to the calendar event.

00:00:38

Open your Outlook calendar,

00:00:40

create a new meeting or open a meeting you created,

00:00:44

then open the response options

00:00:46

there you will find the setting that allows forwarding.

00:00:50

Clear that option,

00:00:51

then send the meeting or an update.

00:00:55

This prevents participants from using Outlook's

00:00:57

built-in forward function for the invitation.

00:01:01

However,

00:01:01

it is important to remember that it is

00:01:04

not a perfect lock against every form of sharing

00:01:07

because someone can still copy meeting details manually.

00:01:11

That is exactly why it makes sense to pair it with a strict lobby strategy in teams.

00:01:17

To control who can enter the meeting,

00:01:20

open the meeting from the team's calendar and go to meeting options.

00:01:24

In the access settings,

00:01:26

find the option that defines who can bypass the lobby.

00:01:30

This menu lets you decide who joins the meeting directly

00:01:34

and who must wait to be admitted.

00:01:36

If your goal is security,

00:01:38

avoid overly permissive choices.

00:01:41

The more you restrict who can bypass the lobby,

00:01:44

the more you reduce the risk of an unwanted person joining immediately.

00:01:49

The idea is straightforward.

00:01:51

Even if the link circulates,

00:01:53

the lobby gives you operational control

00:01:56

because final access depends on approval.

00:02:00

In the same meeting options

00:02:02

you can also decide who is allowed to admit people waiting in the lobby.

00:02:07

By default teams may allow organizers,

00:02:10

co-organizers,

00:02:11

and presenters to do this,

00:02:14

but you can tighten it further so presenters cannot manage lobby admissions

00:02:18

and the meeting stays more secure.

00:02:21

In short,

00:02:22

combining blocked forwarding and outlook

00:02:24

with a strict lobby configuration in teams gives you a consistent approach.

00:02:30

You limit direct forwarding of the invitation

00:02:33

and more importantly,

00:02:34

you keep control over who actually enters the meeting through the lobby.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This video is part of the following courses

E-learning Intermédiaire

Vu 2218 fois

Microsoft Video Training Teams - Intermediate

In this course, delve deeper into Teams to optimize the efficiency of your teams and conversations, and make your meetings more productive.

ALL COURSES