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3 keys to lead your meetings Tutorial

Unlock the secrets to impactful meetings with '3 Keys to Lead Your Meetings.' Discover how to set clear objectives, maintain focus, and encourage participation among your team. Say goodbye to unproductive sessions and hello to effective collaboration. Don't miss out on transforming your teamwork with expert insights and strategies!

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This is the time a manager spends on meetings in their career.

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As a manager,

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you will have to leave many of them with your team,

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your clients,

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and your colleagues.

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What are the three keys

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to avoid wasting everyone's time during these meetings?

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Choose consciously where you're going.

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Hold the frame,

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and encourage everyone to express themselves.

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Knowing where we're going is to define the direction of the meeting.

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Your goals will be different if this is your monthly service meeting,

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a stand up on a project,

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a decision-making meeting,

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or an informational meeting.

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Prepare your meeting by asking yourself a few questions.

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What are the issues?

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Who are the participants to invite?

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The agenda to be sent to the future participants,

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and the expected results?

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Does it really make sense to organize a meeting?

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Could you replace it with a call,

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an email,

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or a small committee working group?

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Or any other less time consuming formula

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if you have a course,

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a direction

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clearly written in the invitational email

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and reminded at the start of the meeting,

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you will gain in efficiency.

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Can you announce at the start of the meeting?

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At the end of this meeting,

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this is what will have happened,

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this is what we will have reached.

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If you can complete in two lines maximum this sentence

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at the end of this meeting,

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so yes,

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your meeting is off to a good start.

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Second,

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hold the frame like the captain of a ship.

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You have to hold the helm.

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Stay focused on the expected results.

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Follow with rhythm and flexibility the defined agenda and

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timing in order to get individual and collective.

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commitments at the end of the meeting,

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a meeting that does not end with an action plan in which

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all participants of the meeting are involved is not fully productive.

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Remember

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that the manager goes from doing it

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to getting it done.

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A meeting must stimulate employees' action.

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And this action should be written in the meeting

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report that participants will receive within 24 hours.

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To reach this moment of commitment,

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you will have to be rigorous on the frame.

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Do not let the discussion slip to other subjects.

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Don't let talkative people.

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Fill the meeting with their particular case,

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you have to focus the team

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back to the objectives

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to monitor the timing tirelessly.

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We quickly get lost and become unproductive.

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I remind you of the objective of the meeting,

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which was to decide.

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So

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what decision do we make on this issue?

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Indeed,

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the meeting facilitator must set the frame,

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direct the debates by reminding of the goals and questioning.

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To be able to fully devote yourself to these two points,

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don't hesitate to delegate certain animation tasks to the team,

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as,

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for example,

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a timekeeper

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and a secretary.

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Third,

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encourage everybody to express themselves.

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Without doubt,

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leading the debates is one of the most difficult tasks of a manager.

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You have to be the conductor.

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Distribute the floor.

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Ask the right questions.

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Answer the interrogations.

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Stimulate reflection with open-ended questions.

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Never let a participant be silent during a meeting.

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Otherwise you shouldn't have invited them.

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Just send them a report.

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The advantage of working in a group is the

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richness of points of view and experiences that.

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Deserve to be shared,

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encouraged the expression of the more quiet participants and

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learn to respectfully interrupt those who monopolize the word.

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Quickly refocus on the debate as soon as the group goes into a digression

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that does not serve the objectives.

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Distribute speaking time so that everyone is heard and that

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no one falls asleep or gets absorbed in their smartphone.

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I recommend using whiteboards,

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flip charts,

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even mind mapping to facilitate the sharing

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and the memorability of the information.

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Over 65% of people are mostly visual,

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while only 30% are mainly auditory.

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We can recognize a real leader through the way they lead groups.

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They get the best out of the group,

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stimulating collective intelligence,

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energy,

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and creativity.

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Anyway,

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as a manager,

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your upcoming meetings will be more and

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more cross-functional meetings in project mode,

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which are much more demanding.

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To lead those cross-functional meetings,

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you'll have to share your leadership with the group.

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Good leaders do not rely only on their hierarchical status but most

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of all on their talents to animate the groups during meetings.

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In short,

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on their ability to set a course,

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to hold the frame,

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and to get the best out of every participant.

Mandarine AI: WHAT YOU SHOULD KNOW