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This is the time a manager spends on meetings in their career.
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you will have to leave many of them with your team,
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and your colleagues.
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What are the three keys
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to avoid wasting everyone's time during these meetings?
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Choose consciously where you're going.
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and encourage everyone to express themselves.
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Knowing where we're going is to define the direction of the meeting.
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Your goals will be different if this is your monthly service meeting,
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a stand up on a project,
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a decision-making meeting,
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or an informational meeting.
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Prepare your meeting by asking yourself a few questions.
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What are the issues?
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Who are the participants to invite?
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The agenda to be sent to the future participants,
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and the expected results?
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Does it really make sense to organize a meeting?
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Could you replace it with a call,
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or a small committee working group?
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Or any other less time consuming formula
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if you have a course,
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clearly written in the invitational email
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and reminded at the start of the meeting,
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you will gain in efficiency.
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Can you announce at the start of the meeting?
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At the end of this meeting,
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this is what will have happened,
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this is what we will have reached.
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If you can complete in two lines maximum this sentence
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at the end of this meeting,
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your meeting is off to a good start.
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hold the frame like the captain of a ship.
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You have to hold the helm.
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Stay focused on the expected results.
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Follow with rhythm and flexibility the defined agenda and
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timing in order to get individual and collective.
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commitments at the end of the meeting,
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a meeting that does not end with an action plan in which
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all participants of the meeting are involved is not fully productive.
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that the manager goes from doing it
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to getting it done.
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A meeting must stimulate employees' action.
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And this action should be written in the meeting
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report that participants will receive within 24 hours.
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To reach this moment of commitment,
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you will have to be rigorous on the frame.
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Do not let the discussion slip to other subjects.
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Don't let talkative people.
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Fill the meeting with their particular case,
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you have to focus the team
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back to the objectives
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to monitor the timing tirelessly.
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We quickly get lost and become unproductive.
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I remind you of the objective of the meeting,
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which was to decide.
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what decision do we make on this issue?
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the meeting facilitator must set the frame,
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direct the debates by reminding of the goals and questioning.
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To be able to fully devote yourself to these two points,
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don't hesitate to delegate certain animation tasks to the team,
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and a secretary.
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encourage everybody to express themselves.
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leading the debates is one of the most difficult tasks of a manager.
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You have to be the conductor.
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Distribute the floor.
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Ask the right questions.
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Answer the interrogations.
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Stimulate reflection with open-ended questions.
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Never let a participant be silent during a meeting.
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Otherwise you shouldn't have invited them.
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Just send them a report.
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The advantage of working in a group is the
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richness of points of view and experiences that.
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Deserve to be shared,
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encouraged the expression of the more quiet participants and
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learn to respectfully interrupt those who monopolize the word.
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Quickly refocus on the debate as soon as the group goes into a digression
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that does not serve the objectives.
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Distribute speaking time so that everyone is heard and that
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no one falls asleep or gets absorbed in their smartphone.
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I recommend using whiteboards,
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even mind mapping to facilitate the sharing
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and the memorability of the information.
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Over 65% of people are mostly visual,
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while only 30% are mainly auditory.
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We can recognize a real leader through the way they lead groups.
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They get the best out of the group,
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stimulating collective intelligence,
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your upcoming meetings will be more and
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more cross-functional meetings in project mode,
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which are much more demanding.
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To lead those cross-functional meetings,
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you'll have to share your leadership with the group.
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Good leaders do not rely only on their hierarchical status but most
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of all on their talents to animate the groups during meetings.
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on their ability to set a course,
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to hold the frame,
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and to get the best out of every participant.
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