00:00:06
Some will say in bed,
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and they're not wrong.
00:00:09
The second answer is behind a desk.
00:00:12
This started in school,
00:00:14
usually in poor ergonomic conditions,
00:00:17
and then most of us continue to sit behind desks one job after another.
00:00:22
I reckon that you want this place where you spend so much time
00:00:27
to be well arranged,
00:00:30
so that your well-being and efficiency are at their highest.
00:00:34
Companies decide the architecture of our work environment,
00:00:38
well aware of the impact the environment has on our productivity.
00:00:43
They invest when they can afford it in workplace design.
00:00:49
individual offices,
00:00:50
meeting rooms on request,
00:00:52
plants and gardens,
00:00:53
water fountains,
00:00:55
places of exchange or isolation,
00:00:57
ergonomic seats,
00:00:59
blue for creativity,
00:01:00
red for concentration,
00:01:02
green for reading and learning.
00:01:04
The experts all contradict one another.
00:01:07
Some companies go as far as offering table football,
00:01:11
rooms to lie down and relax.
00:01:13
They thought about the layout of the workplace for us.
00:01:17
Some of these companies have invested in flexi work.
00:01:22
workspaces are no longer appointed.
00:01:25
You don't have a specific office or even a personal workspace.
00:01:29
In the open space,
00:01:32
you'll just have a locker where you can leave your belongings.
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you choose a spot or you can return to your last spot if you can.
00:01:41
I know some companies where the transition to flexi
00:01:44
work turned out to be hell for the employees,
00:01:47
40 seats on a space meant for 60 employees.
00:01:50
An anxiety inducing war of spots which pushes you
00:01:54
to arrive on the premises as early as 6 a.m.
00:01:57
Luckily this is not always the case,
00:02:00
but even if it goes well,
00:02:02
some people still bitterly missed the time when
00:02:05
they had their own office or even when
00:02:07
they had at least one appointed place close to their colleagues in their open space.
00:02:12
We don't yet know how companies will reorganize the workspace
00:02:16
given the surge in teleworking that will follow COVID.
00:02:20
More flexi work,
00:02:21
more room for those who will be at the office,
00:02:24
or a decrease in workspaces to save money.
00:02:28
We don't have much say in the structure of our workplace,
00:02:32
but at least we have some on the diversity of our workplace.
00:02:37
we don't always take advantage of that.
00:02:40
Our mind would rather find itself in a familiar place,
00:02:44
one that is controlled,
00:02:47
It is reluctant to any change,
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We all have our own habits,
00:02:52
our comfort zone,
00:02:54
our desk buddies,
00:02:55
unless the situation is really bad,
00:02:58
most of the time we do make the best of it.
00:03:02
there's a certain physical attraction,
00:03:04
a sort of physical gravity that pulls us towards
00:03:07
our desk and keeps us coming back to it,
00:03:10
even if the company offers other spaces.
00:03:14
will be prompting you to switch seats as often as you can,
00:03:20
Alternate and diversify your working space,
00:03:24
the desk of a colleague who's on vacation,
00:03:26
a vacant meeting room,
00:03:28
or telecommuting.
00:03:29
Some tasks necessitate isolation,
00:03:33
while other more creative tasks necessitate you
00:03:36
step out of your familiar environment.
00:03:38
Give yourself strategic moments of reflection
00:03:42
when you go out in the garden with nothing but a pencil and some paper.
00:03:47
Even if you work at home,
00:03:49
don't always work in the same place.
00:03:51
I especially recommend looking for spots with natural light.
00:03:55
The lack of light increases fatigue,
00:03:58
lack of focus and stress.
00:04:00
Another advantage of changing locations,
00:04:03
you will have to travel light
00:04:05
to learn to travel light.
00:04:09
and a folder instead of 3 ring binders access to your entire internal hard drive.
00:04:14
This is what everyone who works whilst traveling by plane or by train does.
00:04:20
Traveling light means making yourself sort out everything through and be very,
00:04:26
Another advantage of regularly changing locations is giving
00:04:31
yourself an opportunity to take a break.
00:04:33
Lifting your head and breathing,
00:04:37
letting off steam and thinking of something else,
00:04:40
that is how we sometimes get ideas and solutions just
00:04:43
in the elevator that was taking us to another floor,
00:04:46
or because you worked in the garden.
00:04:48
Dare to change your environment,
00:04:50
shake up your habits.
00:04:52
Neurons that are usually asleep in your usual
00:04:55
position behind your work desk will wake up.
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To come and serve you,
00:04:59
and you will be amazed by your extra energy,
00:05:02
creativity and intelligence.
00:05:04
Walt Disney used to make his creatives regularly change locations
00:05:09
while he was developing the universe of his films.
00:05:12
Want to be more efficient?
00:05:13
Make your workspace attractive.
00:05:16
A motivating place is a good place to be.
00:05:19
A chair that supports.
00:05:21
Back or an ergonomic cushion,
00:05:23
a screen at the right height,
00:05:25
a foot wedge if necessary,
00:05:28
headphones to isolate yourself from noise if necessary,
00:05:32
a nice computer desktop,
00:05:34
a mug or a vacation photo
00:05:36
to take care of your five senses so that your office and your computer
00:05:42
can become a little home sweet home.
00:05:44
An organized place.
00:05:46
Some people can be very comfortable in their own mess or
00:05:49
even hate it when their office looks like a hospital lobby,
00:05:53
nothing out of place.
00:05:55
If that's the case with you and your office suits you,
00:05:59
especially if you have a creative job,
00:06:00
then keep it that way.
00:06:02
If you're one of those people who get discouraged at the sight of
00:06:05
a pile of files on their desk as soon as they approach it,
00:06:09
then it's time to do something.
00:06:12
or if it usually takes you hours to look for
00:06:15
documents either in your cabinets or on your computer,
00:06:18
then you need a massive decluttering and cleaning of your workplace.
00:06:23
Sort out your computer,
00:06:25
delete unnecessary archives and duplicates.
00:06:28
Give your documents clear titles,
00:06:31
adding a date if there are multiple versions.
00:06:34
Group the files by theme or even by year.
00:06:38
For each project,
00:06:40
make a current easy access folder and put all versions
00:06:44
prior to its completion in a folder named Project archive.
00:06:48
Your computer screen must only display a few
00:06:52
ongoing files on the desktop and nothing more,
00:06:57
The rest is put away.
00:06:59
Book half a day in your calendar to reorganize the files on your computer
00:07:04
without interruptions.
00:07:06
It is said that our brain is much like our desk.
00:07:10
When we tidy our desk,
00:07:11
we're also tidying our brain,
00:07:13
goes to show how it can increase your efficiency.
00:07:18
The solution is to tidy up,
00:07:23
create space to breathe better and think clearly.
00:07:27
Book a day on your calendar for this purpose.
00:07:31
A week in advance,
00:07:36
drawer cabinets,
00:07:37
and rubbish bags.
00:07:40
get to your desk and cabinets in comfortable clothing,
00:07:45
all your archives and save them on your computer and on an external hard drive.
00:07:51
Your shelves and drawers will empty up.
00:07:54
Bring a big waste basket and throw all.
00:07:57
Unused useless papers or scanned documents to get them recycled.
00:08:02
Use the previous week's purchases,
00:08:07
the drawer cabinets to make it easier to collect what's left.
00:08:11
Group together in folders or binders,
00:08:14
the documents that are still there.
00:08:17
Continue sorting through it all.
00:08:19
Make yourself get rid of anything useless or secondary.
00:08:23
There should be nothing but today's files on your desk.
00:08:28
tidy office promotes concentration.
00:08:31
Do this spring cleaning every year.
00:08:34
Set a day with all your colleagues so you
00:08:36
can mutually support each other in this process.
00:08:39
April the first is a good day to clean up.
00:08:42
If you have a colleague
00:08:43
who is very good at tidying and sorting,
00:08:46
a declutterer who's not afraid of throwing things away,
00:08:50
call them to spend an afternoon with you on the matter.
00:08:53
Make an exchange of skills.
00:08:56
Afternoon with them to help them on one of their projects.
00:09:01
your own strategy to finally take the necessary time to arrange your workspace.
00:09:07
It's a gift to yourself.
00:09:09
Feeling motivated,
00:09:11
I invite you to take your calendar immediately and book a date,
00:09:15
a morning to get started that you could call decluttering time,
00:09:20
and keep your afternoon open in case you feel like continuing on your streak.
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