Defining the stake of the meeting Tutorial

Unlock the secrets to impactful meetings in 'Defining the Stake of the Meeting'. Dive into essential questions that will shape your agenda, ensure productive collaboration, and enhance teamwork. Discover how to clarify your objectives, define expected outcomes, and determine participant necessity. Transform your meetings from routine to results-driven exploration!

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The first step is defining what's at stake,

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what needs to result from this meeting?

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Are you thinking of planning a meeting?

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Take a few minutes to think and ask yourself five simple questions.

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What is the subject?

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What are the objectives?

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What are the expected results?

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Who will be the participants?

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Is the meeting necessary?

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Question one,

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what is the subject of the meeting?

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What exactly are we going to talk about in this meeting?

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The project?

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It's vague.

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What aspect of the project calls for a meeting?

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What stage of the project are we going to talk about?

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Question two,

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what are the objectives related to the topic and how do you prioritize them?

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If you decided that the meeting is about a major

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client who is threatening to break up the contract.

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The objectives would be

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understanding why he's dissatisfied,

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seeing what we have a margin of maneuver on,

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defining different ways to remedy this through brainstorming,

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deciding on the best alternative,

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and

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coordinating customer feedback.

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Meeting objectives are usually expressed with verbs.

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Here is what we'll be doing together in this meeting.

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If your only objectives are informing,

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sharing,

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or exchanging,

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the meeting may not be very productive.

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Verbs like solve,

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decide,

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organize,

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plan are much more stimulating.

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As you think about the objectives,

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your meeting's agenda begins to take shape.

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Question 3,

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what are the expected results?

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What the meeting is expected to produce,

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the meeting will be successful if at the end of it.

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Finish this sentence.

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If you can't complete it,

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you need to review what the topic and objectives are.

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What are you expecting?

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A successful transfer of information,

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engagement around the subject,

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a group decision making,

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scenarios of change,

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resolution of a problem.

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The more you expect an action plan that involves all participants,

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the more productive your meeting will be.

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This question around the expected outcome will condition all other choices.

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Question 4

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who are the participants?

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Who should be there?

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Is this person really necessary for the whole meeting?

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Who will be the decision makers?

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Question 5.

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Is a meeting the most effective format?

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Can the expected results be achieved in a different,

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less expensive,

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and less time consuming format than a meeting?

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Can part of the objectives be dealt with in another way than in a meeting?

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If so,

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which ones

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are you thinking of organizing a meeting?

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Define the issues beforehand with 5 questions.

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What's the subject?

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What are the objectives?

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What are the expected results?

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Who will be the participants?

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And finally,

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is the meeting really necessary?

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