How to communicate with your team in Teams Replay

In this video, you will learn how to communicate with your team in Microsoft Teams.
The video covers various topics such as starting 1-on-1 chats, moving from one-on-one chat to a group chat, and initiating instant web conferencing.
It also demonstrates how to start a team chat from the appropriate channel, make video or audio calls, and organize your contact list.
This tutorial will help you efficiently communicate with your team in the new workspace provided by Microsoft Teams.

résultat(s)

00:00:15
with your team in Microsoft TEAMS! These days, we are all
00:00:19
confined for a longer period of time and we all need to
00:00:23
know how to TELEWORK.
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So... In this session.
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We are going to see how to start 1 on 1 chats...
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How to move from one on one chat to a group chat, for instance...
00:00:38
And move from a chat to instant webconferencing... Then we're going
00:00:43
to see how to start a team chat from the appropriate channel. We
00:00:48
can make video or audio calls.
00:00:53
And then we can hear our voicemail messages under the "Calls"
00:00:56
tab. There we will be able to organize our contact list. We
00:01:01
can also add our contact to speed dials and create new
00:01:05
groups of contact lists from that interface itself. The
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objectives today are to really get started with TEAMS
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by finding out how to communicate efficiently in this
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new workspace. The whole idea is to grasp how
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powerful this tool can be, but at the same time knowing
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that it is user-friendly.
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Let's begin!
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Once you've launched Microsoft TEAMS from your
00:01:34
Start Menu, you will find it right here by Alpha Order.
00:01:40
So I have it already opened.
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On this interface, remember your Profile appears on the top

00:01:46
right. You always make sure your availability status is set
00:01:50
correctly. This is why the good practice would be always to fill
00:01:55
your calendar on a daily basis with events, and meetings if
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needed. Your status is automatically changed based on
00:02:03
what your calendar shows. Otherwise you also have the
00:02:07
option to change your status
00:02:09
manually. If you don't want to receive any calls or
00:02:13
notifications, you will select "Do not disturb"... If you want
00:02:16
to personalize your message as to why you don't want to
00:02:19
be disturbed, you can set a status message, here.
00:02:24
So... Because you're working remotely, it is very important to let your
00:02:29
colleagues know when you're approachable... Also regarding your
00:02:34
messages... When you get
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notifications, you got to react to those messages so they have
00:02:41
an idea that you read the messages by showing a "Like", for
00:02:44
instance... Or whether you disliked something... Just show your
00:02:47
reaction. Also use the "Stickers" and "Emojis"... Now, to start a chat...

00:02:54
There are different ways to start a chat... Either from the
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"Search bar"... And there, you would just type the "name" of a
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colleague, for instance... And then once you've located a colleague:
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"Lisa", you click on her name. It will lead to the conversation
00:03:09
thread. So once I'm on the conversation thread with "Lisa", I
00:03:15
can just plainly say "Hi, Lisa...
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...Are you ready for a screen share?"
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So "Lisa" is supposed to respond back. Maybe, she says "Yes".
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And then my next step would be to go to the top right. You see...
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You have your three to four little icons... The purple ones,
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they lead automatically to the "Black Chamber" which is the
00:03:46
virtual conference room...
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Your videoconferencing room... And when you press here, the "plus"

00:03:55
button is to switch from a "One on One" chat to a "Group" chat. So
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when you click on this button...
00:04:01
You will have to add the name of additional people... So, let's say...
00:04:05
I want to invite "Philippe" into
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this conversation. I click on his name. I can add more
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than one person. Of course, let me try somebody else.
00:04:14
How about "Laurent"?
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There you go... So just like that... I've added two more people to
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this conversation... When I press
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"Add". You see that "Lisa"'s profile picture has been fused into
00:04:30
"Oliver Lodge"'s. Everybody's "Avatars" have been fused into one.
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The names of the people appear here. Obviously this combination
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of persons have never been used before... So I can personalize a
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conversation by going to the pencil, here... And give it a name...
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Maybe this group chat is called
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"Project...
00:04:54
GAMMA".
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And I press "Save"... And just like that, I personalized my "Group"
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chat. Now, whether it was a "1 on 1" chat or a "Group" chat, I

00:05:08
have the possibility at all times to start a "video" call... An
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"Audio" call or "Screen Sharing"... "Screen Sharing" can be done with
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"sound" or without "sound". First you have to decide if you're
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going to launch "Screen Sharing". If you're working with two
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screens... like I am today.
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I have "Screen #1" or "Screen #2" as a choice... So, I can pick either
00:05:32
one, but if I have sensitive material showing on both
00:05:35
desktops... Maybe, I would prefer to share a window instead... So, I have
00:05:41
a browser that is open... "Google Chrome"... I could click on that if
00:05:45
I wanted to share a PowerPoint presentation... It will show me
00:05:47
the most recent PowerPoints, here.
00:05:50
Now, this is one way... Now, from the bottom here... by saying: "Hi...

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To group GAMMA"... Let's say...
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It's a "Group" chat...
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I have the option of going to that chat by hovering, here...
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Everybody should always react. So either you're "angry"...
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"Scared"... Just show your reaction! People don't see you... On the "Three
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little dots", here. If I forgot to write something, I have the option
00:06:21
to "Edit" or "Delete" my message.
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So, you have different actions.. And I invite you to try each one
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of them... So remember, just hover over the message...
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On the top right you got the three little dots to see more
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actions. If you want to just choose an "Emoji", you can do it
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right from here. Now, if you want to write something more

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formal, remember the "A" with the little pen... This is for
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formatting... So, here... You'll be able to put a topic to the
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conversation... Always a good practice!
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Maybe, you want to write "Gamma Follow up"...
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And remember, you can enrich your text... You can make it "Bold"...
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"Italic"... And "Highlight" with a color and so on. If you want to
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make a list... I'm typing anything... Just to show you...
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I remove the formatting... I can increase indentation and turn
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this text into "Bulleted List" or "Numbered List" and I have more
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options by going here... This is just to show you the many things
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you can do in a conversation... So, I'm having a "Group" chat... And from

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a "Group" chat, I can go and plan a meeting directly from here...
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But if, let's say... I want to, uhm...
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Go to webconferencing... Remember, I can start with a "Video" or just
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an "Audio" and then switch it to "video" mode... It doesn't matter... If I launch
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an "Audio" call, it leads me to this
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room... Noone is available... It will ask me to leave a message... But
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this is the black chamber... So I get straight, here... And I have
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different tools that I can use... I can also do a share screen
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from this window, here... Either share a "Desktop", "Window",
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"PowerPoint", or a "Whiteboard"... And if I have a PowerPoint
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presentation with audio and video, I can also "Include
00:08:17
system audio" prior to launching that PowerPoint presentation.
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Let me hang up!
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So like that... I'm back to the
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conversation thread... So, we've seen
00:08:37
that We can also start a conversation from a team..

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A team "Channel"... The way to do so, would be by clicking on
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the "Teams" tab... Remember in "Telework 1"... We've
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created a team called "NewPT" "New Private Team", right here...
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And there was an automatic channel created... Called
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"General"... And then, the "Private" channel. So, if I choose to
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have a conversation with the entire team, I should click
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on the "General" channel first.
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Then, I can go to the "Posts" tab which is there by default.
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I know I'm having a conversation with the "General" channel because
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it appears also on top, here. So... At the bottom here, I will say "Hi...
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to All general"...
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But I could also start a

00:09:31
conversation with all of them to say, um... "This is to announce
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a new procedure..."
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But I write "@mention" Lisa... This way I call
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"Lisa"'s attention to add a file, for instance... "... but Lisa must add
00:09:57
the file to this conversation thread"...
00:10:04
So what's going to happen with this message?... You can see that "Lisa
00:10:07
Elliott"'s name appears in "purple" with a "link". That means she has
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received a notification and this notification appears on the
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"Banner" with that little "Red" tag and a "number"... So, she will see the
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notification under the "Activity" tab... She will click on that... It
00:10:22
will take her right to that conversation thread... And she
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will know to add a file to this conversation thread. So this is
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how I can get the attention of one member in particular...
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In a channel... Because remember... In this team, there are four members...
00:10:39
And when I addressed the message... It's a post... So, I'm
00:10:42
addressing everyone in the channel... But if I wish to call
00:10:44
"Lisa"'s attention or any other colleagues... I have to do the
00:10:48
"@mention"... You know the "@"sign you see on an email
00:10:51
address... And then, type in the first letters of the name... And
00:10:56
then click on the name... And it will appear as such.
00:11:01
So, this is how I can "@mention" somebody... Now, notifications... Like
00:11:06
I said... Will appear in "Red" on the "Banner"... You can get a
00:11:09
notification in "Activity"... Then
00:11:11
"Chat"... And "Teams"... Also...
00:11:16
You have the possibility to go to the "Chat" tab and filter your

00:11:22
conversations... so when you click on "Chat" you will notice you are
00:11:26
under the recent
00:11:27
section. You can see the entire conversation history.
00:11:36
The most recent one appears on top, the oldest at the bottom.
00:11:39
So you can scroll up and down conversations... When you click on
00:11:44
any conversation, you will see the content on the right. So,
00:11:48
"Project GAMMA" was my last conversation... By doing a right-
00:11:52
click on a conversation, I can pop out a chat.
00:11:56
If I want to have two conversations at the same
00:11:58
time, this is what I will use to pop out a chat.
00:12:02
I can mark it as unread So, let me click on "Mark as read"...
00:12:07
And I can pin it..."Pin it to the top"... So, this way I
00:12:10
can find this conversation easily and when I'm done, I can
00:12:14
go again on the "Three little dots"... "Mark as read" and also
00:12:19
"Unpin" it when I'm done.
00:12:23
You also have a different type
00:12:24
of filter... Still, under the "Chat" tab... Under the "Recent"... I go, here.
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And I have the advanced filter... So, I can either locate something
00:12:37
by "keyword"... by typing "Y Y Y"... I locate 3 conversations...
00:12:43
With the key term "Y Y Y"...
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Now, if I delete this and instead go to the "Three
00:12:49
little dots", I can instead look at all my unread
00:12:52
messages...
00:12:54
I could undo this filter and instead, locate all my ad hoc
00:12:59
meetings. Always the most recent on top and the oldest at the bottom.
00:13:03
00:13:04.230 --> 00:13:08.380 So, this is how you can filter your chats!
00:13:08
Now any notifications like Let's say... I'm going to go back

00:13:12
to the entire conversation history... If I want to look at a
00:13:17
conversation with Lisa... Right- click... You see... You can "Mute" a
00:13:22
conversation. That means you no longer want to get
00:13:24
notifications from this conversation.
00:13:29
And also the other possibility you have... You see that "Lisa" is
00:13:33
off network, right now... I can also get a notification when
00:13:37
she's available again... So, I will know when to approach her... That
00:13:40
could be very practical! The other thing is if you want to

00:13:44
adjust your notifications, you can go to your Profile.
00:13:50
Under "Settings", which is the "Cog
00:13:53
wheel"... You go to "Notifications"... And here, you
00:13:56
can decide for each category how you want to get your
00:13:59
notifications... Do you want to get them in TEAMS?... In
00:14:03
Outlook? All this can be decided like... For instance:
00:14:07
"Mentions"... "Channel mentions"...
00:14:09
Do you want them in the "Banner"?... An email?... Which is your Outlook...
00:14:13
Or only show it in "Feed"?... Which is the "Activity tab"... To turn it
00:14:16
off... It's right here... So, I invite you to look at other
00:14:20
options, later on.
00:14:26
So just like that, this is how you...
00:14:31
follow up on notifications! Now, saving a message...

00:14:35
In any conversations... Let's say... "Project GAMMA"... I was here...
00:14:39
Apparently, I didn't send the message... So, I have to press the
00:14:42
little "Plane"... Here... I sent the message! Let's say... This message
00:14:46
was important... Just by hovering over it... On the top right... I can
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say... "Save this message"... If I go back to it again, it's no longer
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greyed out... It's turned to "red"... This is how I know it's active.
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Also it says "Unsave this message"... But if want to locate all
00:15:01
my saved messages... Which is basically the equivalent of...
00:15:05
a "Bookmark", if you will... You go on your Profile and you click on
00:15:10
the word "Saved".
00:15:11
And on the left- hand side... You will see all the conversations
00:15:16
that you put aside... So, just by clicking on any conversation...
00:15:20
It will appear in "yellow" for a few seconds... Like that!
00:15:24
So, let's say... I'm done reading this message... It's no longer
00:15:28
important... I can go up here... "Unsave this message"... From
00:15:32
here... By clicking here...
00:15:35
I can pick another message.
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Again... In "yellow"...
00:15:39
If this is no longer important, I can also click
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on the tag directly, here.
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And just like that, that message is no longer marked as "Saved".
00:15:55
Let's go back to the initial window
00:15:56
Again!
00:15:57
All right... So, here... I'm on the conversation thread with "Project
00:16:05
GAMMA"... So, we saw... From a conversation... We can switch
00:16:10
instantly to webconferencing or "Screen Sharing"... We can add more
00:16:14
people to the conversation.
00:16:19
If I need to obtain a link to a conversation... So,
00:16:26
first of all... I can click on any tabs...
00:16:28
Let me see... "Files"... There was nothing in "Files", here... Well,
00:16:38
let's say... I want the link to a file in my library... I'm going to

00:16:42
go to the "Files"
00:16:44
Tab, here... And I'm going to right- click on any file... And you see...
00:16:49
I have the option to open these files either in TEAMS, on a
00:16:52
browser, on my desktop application... I can download the
00:16:55
file... But I can also get a link to a file in TEAMS. In the
00:17:01
"Teams"'s tab... If I go to...
00:17:03
Uh, the channel... I can get the link to the channel.
00:17:08
By going to the "Three little dots"... I get a "Link to channel"...
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I can also get the email address...
00:17:15
If I want the link to the team, I will go to
00:17:17
the team level, here...
00:17:20
And "Get link to team"...
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So, this is how you would obtain the link to a team. So, basically...
00:17:28
Your are copying a link... So, let me do this... "Get link to team"...
00:17:32
I copy the link... Then all I have to do, is either open Outlook or
00:17:36
another type of messaging service... It could be Gmail, for
00:17:39
instance... I will open a new email... Incorporate the link in
00:17:43
that email to give it to the member of a team so he/she can
00:17:47
locate the team faster!
00:17:49
So, "New email" message...
00:18:01
Let's give it a few seconds...
00:18:02
And in the body of the message, I just "Copy/Paste"... You know...
00:18:10
I copied the link down... Then I'm pasting the link into the message... I can
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say... "Here is the quick access
00:18:21
to our new team..."
00:18:33
And then I will just have to add the email address of all
00:18:36
the people that I've invited to this team, for instance.
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So just
00:18:51
like
00:18:52
that... I get the links! So... Remember, in

00:18:55
this session, we've seen how to start a conversation on "1 on 1"
00:19:00
How to turn a "1 on 1" conversation into a "Group" chat...
00:19:03
Give a name to a personal
00:19:06
"Group" chat... And from a chat we saw that we can easily go to
00:19:12
webconferencing... Just by clicking on
00:19:14
the icons... Remember, we go to "Chat"...
00:19:19
The little icons that appear on top here... The "purple" ones
00:19:22
lead straight to the "Video" conferencing room. This
00:19:25
button is to add more people to the conversation... So, you
00:19:28
can add people
00:19:29
during a conversation... Or you can add even more people, once
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you're inside the video conferencing room.
00:19:37
So, that's that for this session! See you on "TELEWORK #3"... "How
00:19:43
to organize meetings remotely..."
00:19:47
Have a pleasant day!

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