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task of a project manager or leader.
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It requires an effort on all directions and excellence in all areas.
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To deploy excellence in collaboration,
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you must be sometimes directive,
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Participative or delegative
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and know how to adapt to all people and situations.
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We will see how meeting facilitation requires three talents
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being a bulldozer that nothing can stop,
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a communications whiz,
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and a being with exceptional human qualities.
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These three talents making a musical conductor out of you.
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In what way should the meeting leader be a bulldozer that nothing stops?
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In the sense that they are goal oriented,
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the meeting has a goal which everyone has validated.
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And unless everyone agrees to change the goal,
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it will stay on course.
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That's why the facilitator must be almost
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inflexible on the organization and the framework.
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They manage time,
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set the process,
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add fuel energy when needed.
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They follow the agenda,
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write down the contributions made by the various parties,
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summarize what was said.
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They provide the framework,
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avoid overrunning timing,
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distributing speech,
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and cutting it off if necessary.
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minute by minute
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to the final action plan.
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They are able to manage all material,
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human environmental obstacles without stopping
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until the contract is fulfilled,
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until the mission is fulfilled,
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because the objectives of the meeting announced at the
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invitation and reminded at the beginning of meetings are achieved
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within the time allowed.
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a bulldozer that stops at nothing.
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In what way does the facilitator have to be a communications whiz
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by their speaking,
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active listening,
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and decoding skills?
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He or she has followed training courses in speaking or
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acting so that he or she is a comfortable speaker.
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They master the codes of verbal and nonverbal language,
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voice that carries and keeps you awake,
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flexible gestures.
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They don't stick to their chair or to their slideshow.
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Affirmed in their speech,
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they make themselves heard.
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It emerges from them a real legitimacy.
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They have followed training courses in active listening.
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they know how to ask the right questions,
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open-ended questions that stimulate reflection and empower.
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and synthesize with great art so that participants move forward.
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They manage objections with respect and flexibility
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and transform them into added value for the group.
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They know how to move the debate forward by
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referring questions back to allies and the group.
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they are able to decode the nonverbal and emotional responses of the participants,
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they identify those who are worried,
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those who are bored,
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those who do not understand,
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and those who are the project's best allies.
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They know how to deal with these different personalities.
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In what way is the perfect facilitator,
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a being with exceptional human values?
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an awakened being.
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They have the highest scores in the three great qualities of a manager
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the courage to speak out,
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the courage to dare bring creativity and shake up comfort
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through gains and in-depth reflection on issues at stake.
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They have the courage to share leadership and
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to empower the group instead of deciding alone.
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They have the courage to be collaborative,
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the courage to test and impose online collaborative tools,
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even if they do not fully master them at the beginning,
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and even if some collaborators are very reluctant to use them in meetings.
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They have the kindness that makes them welcoming,
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listen to everyone,
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attentive to everyone's comfort,
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looking for fairness,
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ensuring the team's cohesion,
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creating a climate of trust and goodwill.
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they have got agility.
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The ability to bounce back with a smile
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on changes in objectives,
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on group objections and oppositions,
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on difficult personalities or unanticipated constraints,
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an agility that requires being in the present moment,
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ready to capture what is happening in the group,
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to capture a new current,
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to hear different ideas that they could not have imagined.
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In co-creation they put aside their ego to take into account the energy of the group.
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They can hear and welcome what the group proposes
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and turn it into something constructive.
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They have the agility to accept a path
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of creativity that is not always straightforward,
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to bounce back to new perspectives,
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sometimes even if it means changing course because it is necessary.
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They have the agility to switch from the
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Hangouts meeting application to Zoom or Klaxon,
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depending on the needs and the evolution of technology in the market.
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they need full consciousness,
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being 100% in the present
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and following with flexibility the movement of technology,
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as well as the movement of collective creation.
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The meeting facilitator must therefore demonstrate three talents.
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To be a bulldozer that nothing can stop,
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a communications whiz and above all a being with great human values of courage,
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Would this be an impossible mission?
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The facilitator is in fact a conductor
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who knows where they are going,
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who holds the frame,
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and allows everyone to express themselves.
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They follow the score.
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They are directive on the form and the expected achievement,
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accompanying the musicians until the production is of quality,
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objective achieved,
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directive but not too directive,
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otherwise it breaks the expression of individual talents and creativity.
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the conductor lets the musicians express themselves.
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He or she is participative,
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giving a certain leeway to co-create altogether the content,
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leaving room for individual expression and novelty,
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participative but not too participative.
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Otherwise individuals go off in all directions and it's cacophony.
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as conductor does,
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the meeting facilitator knows
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how to draw from individual expressions a work of art,
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a unique collective harmony
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through a directive framework and a participatory approach.
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