Leading a meeting, an impossible mission? Tutorial

Is leading a meeting an impossible mission? Discover the art of facilitation and become the bulldozer your team needs! This insightful video explores essential talents for a successful meeting leader, from maintaining focus to mastering communication. Learn how to foster collaboration and navigate diverse personalities with agility and courage. Elevate your teamwork and enhance your leadership skills—watch now!

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résultat(s)
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task of a project manager or leader.
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It requires an effort on all directions and excellence in all areas.
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To deploy excellence in collaboration,
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you must be sometimes directive,
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explicative.
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Participative or delegative
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and know how to adapt to all people and situations.
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We will see how meeting facilitation requires three talents
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being a bulldozer that nothing can stop,
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a communications whiz,
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and a being with exceptional human qualities.
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These three talents making a musical conductor out of you.
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In what way should the meeting leader be a bulldozer that nothing stops?
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In the sense that they are goal oriented,
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the meeting has a goal which everyone has validated.
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And unless everyone agrees to change the goal,
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it will stay on course.
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That's why the facilitator must be almost
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inflexible on the organization and the framework.
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They manage time,
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set the process,
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add fuel energy when needed.
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They follow the agenda,
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write down the contributions made by the various parties,
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summarize what was said.
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They provide the framework,
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avoid overrunning timing,
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distributing speech,
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and cutting it off if necessary.
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And lead
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minute by minute
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to the final action plan.
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They are able to manage all material,
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human environmental obstacles without stopping
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until the contract is fulfilled,
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until the mission is fulfilled,
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because the objectives of the meeting announced at the
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invitation and reminded at the beginning of meetings are achieved
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within the time allowed.
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Phew!
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a bulldozer that stops at nothing.
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In what way does the facilitator have to be a communications whiz
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by their speaking,
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active listening,
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and decoding skills?
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He or she has followed training courses in speaking or
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acting so that he or she is a comfortable speaker.
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They master the codes of verbal and nonverbal language,
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positive words,
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looks,
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smile,
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voice that carries and keeps you awake,
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flexible gestures.
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They don't stick to their chair or to their slideshow.
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Affirmed in their speech,
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they make themselves heard.
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It emerges from them a real legitimacy.
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They have followed training courses in active listening.
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Indeed,
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they know how to ask the right questions,
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open-ended questions that stimulate reflection and empower.
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They dig,
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rephrase,
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and synthesize with great art so that participants move forward.
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They manage objections with respect and flexibility
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and transform them into added value for the group.
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They know how to move the debate forward by
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referring questions back to allies and the group.
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Finally,
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they are able to decode the nonverbal and emotional responses of the participants,
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meaning
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they identify those who are worried,
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nervous,
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indifferent,
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those who are bored,
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those who do not understand,
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and those who are the project's best allies.
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They know how to deal with these different personalities.
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In what way is the perfect facilitator,
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a being with exceptional human values?
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In short,
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an awakened being.
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They have the highest scores in the three great qualities of a manager
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courage,
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kindness,
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and agility.
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Courage,
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the courage to speak out,
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the courage to dare bring creativity and shake up comfort
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through gains and in-depth reflection on issues at stake.
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They have the courage to share leadership and
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to empower the group instead of deciding alone.
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They have the courage to be collaborative,
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the courage to test and impose online collaborative tools,
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even if they do not fully master them at the beginning,
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and even if some collaborators are very reluctant to use them in meetings.
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They have the kindness that makes them welcoming,
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warm,
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listen to everyone,
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attentive to everyone's comfort,
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looking for fairness,
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ensuring the team's cohesion,
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creating a climate of trust and goodwill.
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Lastly,
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they have got agility.
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The ability to bounce back with a smile
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on changes in objectives,
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on group objections and oppositions,
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on difficult personalities or unanticipated constraints,
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an agility that requires being in the present moment,
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ready to capture what is happening in the group,
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to capture a new current,
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to hear different ideas that they could not have imagined.
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In co-creation they put aside their ego to take into account the energy of the group.
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They can hear and welcome what the group proposes
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and turn it into something constructive.
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They have the agility to accept a path
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of creativity that is not always straightforward,
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to bounce back to new perspectives,
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sometimes even if it means changing course because it is necessary.
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They have the agility to switch from the
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Hangouts meeting application to Zoom or Klaxon,
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depending on the needs and the evolution of technology in the market.
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To do so,
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they need full consciousness,
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being 100% in the present
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and following with flexibility the movement of technology,
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as well as the movement of collective creation.
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The meeting facilitator must therefore demonstrate three talents.
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To be a bulldozer that nothing can stop,
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a communications whiz and above all a being with great human values of courage,
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kindness,
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and agility.
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Would this be an impossible mission?
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The facilitator is in fact a conductor
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who knows where they are going,
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who holds the frame,
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and allows everyone to express themselves.
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They follow the score.
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They are directive on the form and the expected achievement,
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accompanying the musicians until the production is of quality,
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objective achieved,
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directive but not too directive,
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otherwise it breaks the expression of individual talents and creativity.
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Indeed,
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the conductor lets the musicians express themselves.
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He or she is participative,
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giving a certain leeway to co-create altogether the content,
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leaving room for individual expression and novelty,
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participative but not too participative.
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Otherwise individuals go off in all directions and it's cacophony.
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In short,
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as conductor does,
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the meeting facilitator knows
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how to draw from individual expressions a work of art,
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a unique collective harmony
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through a directive framework and a participatory approach.

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