Micro-meetings and the stand-up Tutorial

Tired of long meetings dragging on? Discover the transformative power of micro-meetings and stand-ups in this engaging video! Simplify collaboration and boost your team's efficiency by learning how short, structured discussions can enhance decision-making and energize your workflow. Join us to explore innovative meeting formats that save time and foster teamwork!

07:32
3 views

Selected for you
New

Available in SoftSkills

00:00:09

In the time of acute meeting mania,

00:00:12

it's a good idea to find meeting formats that are original,

00:00:16

quick,

00:00:16

and productive.

00:00:18

With the arrival of lean management,

00:00:20

new styles of meeting facilitation have emerged.

00:00:24

Bringing the team together other than sitting around a table for an hour,

00:00:28

standing for 10 minutes around the coffee machine,

00:00:31

for example,

00:00:32

let's explore the forms of micro meetings and focus on the stand up,

00:00:37

how it works and its advantages.

00:00:40

Why not make it more lean?

00:00:43

The more time we give ourselves in meetings,

00:00:46

the more time we take to deal with the subject.

00:00:48

It's Parkinson's law.

00:00:50

On the other hand,

00:00:51

under time constraints,

00:00:53

teams become more concise,

00:00:55

creative,

00:00:56

and quick to make decisions.

00:00:58

Some managers have also introduced speed meeting,

00:01:02

i.e.,

00:01:03

a 7 minute 1 to 1 discussion in which the

00:01:06

employee will give an update on their progress and difficulties.

00:01:10

The micro meeting,

00:01:11

which lasts 1015,

00:01:14

20,

00:01:14

or 30 minutes,

00:01:16

can take several forms.

00:01:18

The one-off microbriefing,

00:01:20

we bring everyone together for 15 minutes to inform them about a decision,

00:01:26

a change in strategy,

00:01:27

a major project,

00:01:29

the visit of an important client.

00:01:32

This will be more memorable

00:01:33

than announcing the news by email.

00:01:36

You will also be able to make sure that everyone

00:01:40

understands and to feel how the announcement is received.

00:01:44

And of course

00:01:45

at the end of the presentation

00:01:48

leave room for questions and answer those you

00:01:51

feel it is appropriate to answer right away.

00:01:54

The stand in micro meeting can also take the form of a reframing meeting.

00:02:00

The team is brought together because there has been a major problem,

00:02:04

a slippage.

00:02:05

The problem is an opportunity

00:02:07

to remind everyone of the expectations

00:02:11

and the rules.

00:02:12

For example,

00:02:14

you have seen an employee without a helmet on the construction site.

00:02:18

You immediately hold a framing meeting on essential

00:02:22

safety rules such as wearing a helmet,

00:02:24

an opportunity to make an impression.

00:02:27

Finally,

00:02:28

you can organize a micro meeting to respond to a problem encountered on a project.

00:02:34

The group meets for 15 minutes to reflect together on a solution.

00:02:39

Revitalizing a group on a project

00:02:42

just 10 minutes in the morning on arrival in the office.

00:02:46

Within 15 minutes,

00:02:47

I really recommend holding these meetings standing up or

00:02:51

in a less formal setting than the meeting room.

00:02:54

This will energize everyone and avoid timing outbursts.

00:02:59

The stand up meetings come to us from agile

00:03:03

project management and more specifically from the scrum method.

00:03:07

This meeting format,

00:03:09

like that of the daily scrums and sprinters,

00:03:12

has very precise ritual and objectives.

00:03:15

It allows us to take stock of everyone's projects,

00:03:19

what has been done,

00:03:21

what is in progress,

00:03:22

what is planned to be done.

00:03:24

The stand up meeting is a synchronization point

00:03:27

where participants meet for a very short time

00:03:30

between 5 and 15 minutes,

00:03:33

depending on the number of participants.

00:03:36

If your project keeps the team busy all the time,

00:03:39

meet every day at a time that is convenient for everyone.

00:03:43

If the employees are rather independent on their own assignments,

00:03:47

you can do it once a week.

00:03:50

How does the stand up meeting work?

00:03:53

The participants remain standing.

00:03:55

A designated person can,

00:03:58

why not in turn,

00:03:59

be in charge of looking after the framework of the meeting,

00:04:03

in particular the timing of each one.

00:04:07

You can also use a talking stick or pebble which

00:04:11

will pass through the hands as each person expresses themselves.

00:04:15

Each member of the team takes turns speaking and explains

00:04:20

what they have done since the last stand up,

00:04:23

what they're going to do between now and the next one,

00:04:25

the difficulties they encountered.

00:04:28

The use of the visual aid is a plus.

00:04:31

The team stands up around the board,

00:04:34

a table with at least 3 columns.

00:04:37

To do,

00:04:38

doing in progress and done.

00:04:41

In each column,

00:04:43

each collaborator positions their post it corresponding to the tasks to be done

00:04:48

in progress and done.

00:04:51

They answer the three questions and update their Post-it notes.

00:04:56

You can also add a next column to place medium or long

00:05:01

term tasks and a waiting column on what is put on hold.

00:05:05

You can use different colors depending on the projects or

00:05:09

depending on the person in charge of the task.

00:05:12

The stand up facilitator must be very careful about timing.

00:05:17

Each speed can be timed.

00:05:19

What are the advantages of stand-up meetings?

00:05:22

The advantages of stand-up meetings are so amazing

00:05:26

that the stand-up manages to carve out slots even in staff meetings.

00:05:32

On a 1 hour staff meeting,

00:05:34

don't hesitate to insert 15 minutes of stand up.

00:05:38

The stand up is a time saver for everyone.

00:05:41

Standing limits the time of exchanges and fosters a dynamic,

00:05:46

clear and concise speech.

00:05:49

The standing position energizes and enables participants

00:05:53

to get back to action fast.

00:05:55

The stand up allows for a fluid flow of information.

00:06:00

Communication is informal and free

00:06:03

and develops a spirit of collaboration.

00:06:06

The flow of information gives everyone

00:06:08

real visibility and transparency of the work

00:06:12

and the progress of the projects,

00:06:14

not just for the boss.

00:06:16

The stand up favors empowerment and commitment.

00:06:20

It encourages participants

00:06:22

to summarize reporting,

00:06:24

to talk about their difficulties,

00:06:26

to develop mutual aid on the difficulties,

00:06:29

and to smooth the workload.

00:06:31

One agrees to take another's task if necessary.

00:06:35

It should be noted that the difficulties that are brought up during the stand up

00:06:40

should not be processed during the micro meeting.

00:06:44

If there is a problem to be solved,

00:06:46

the manager or an employee may offer to help the employee in difficulty

00:06:51

outside the meeting.

00:06:53

To conclude,

00:06:54

dare to hold micro meetings,

00:06:57

dare to invite participants to shorter meetings.

00:07:00

Why not 15 or 30 minutes?

00:07:02

You will then take them out of their comfort and sleep zone.

00:07:06

If you set up the stand up,

00:07:09

be aware that there is a moment of breathlessness

00:07:12

that is bound to occur once the novelty has passed.

00:07:16

Stay the course,

00:07:18

keep to the timing,

00:07:19

and stay creative in the way you run it.

00:07:22

Change the location.

00:07:24

Change the graphic table.

00:07:26

Ask your collaborators to one after the other facilitate the meeting,

00:07:31

etc.

Mandarine AI: WHAT YOU SHOULD KNOW